L&T – Shirt Portal - User Help Manual 1

Shirt Portal User Help Manual

Index
Shirt Portal User Help Manual...........................................................................................................................2
How to Access?....................................................................................................................................2
User Login............................................................................................................................................2
Order Individual..................................................................................................................................3
Steps for ordering shirt...............................................................................................................................4
Order Bulk...........................................................................................................................................8
Steps for ordering Bulk shirts....................................................................................................................9
Receive Order....................................................................................................................................12
Steps To Receive/Reject Order...................................................................................................................13
Individual Order Status....................................................................................................................17
Bulk Order Status..............................................................................................................................17
Communicate with SSC & Vendor...................................................................................................19
All Items.............................................................................................................................................21
Vendor Details...................................................................................................................................22
User Preference Tab..........................................................................................................................23
L&T – Shirt Portal - User Help Manual 2

Shirt Portal User Help Manual

How to Access?
Users can access from http://www.eofficeneeds.com

User will be auto logged in if his/her login is created in Shirt portal system.

User Login
After User logs into the Shirt Portal System for the first time User will asked to select IC & State
And click on Submit button.

Upon successful login, user can order shirts, check order status, reject order, delete order, etc.
The Dashboard of the application is as shown below.

The screen has navigation links at the Top and Some icons available in dashboard

Dashboard icon: User can see and order from this navigation.

User Can Create Indiviual Order,Bulk Order,View ,Or can view Individual Order status orBulk
Order status by clicking on the Orders navigation link
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After clicking the Orders Link following links will popup.

 Individual order – user can order shirt for self. User can order Maximum 10 shirt per
order
 Bulk order – user can order shirt for whole department. It has an approval workflow.
User can order Minimum 10 shirt per order and maximum shirts up to 30,000 limit
 Individual order status – user can view their history of shirts ordered for self
 Individual order status – user can view their history of shirts ordered for whole
department

Order Individual
After clicking on the individual order link following screen will appear and User can Create
Individual order.
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Steps for ordering shirt

1. Select the Quality Level

2. Upon selecting the Quality Level, the related Fit Category will be shown, select the Fit
category.
3. Select the name of Item to be ordered.
4. Upon selecting the Item the Design no & unit price will be shown
5. Enter the size of the item.
6. Select quantity for the item
7. Select vendor name
8. Enter remarks
9. Click on Add To Cart

.
10. The shopping cart would be listed as shown below.
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11. If user wishes to purchase more items, repeat steps 1 to 9.

12. User can edit the item quantity from the cart by clicking on edit button

13. After editing the quantity User will have to click on save button

14. Once all the items are added to cart & mandatory fields are filled, Select all item/items & fill
the required details

15. After filling the details click on the place order button
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16. Once the order is placed alert will popup saying “Are you sure to place order of selected
items”

17. After clicking on OK alert will pop up saying ”Order pending please upload payment proof to
proceed”

18. After clicking on OK button User will be redirected to following page where he/she need to
upload payment proof
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19. User will have to upload payment proof and has to fill UTR No. & click on submit button.
20. This payment is being made to Vendor via rtgs / neft (offline process) by buyer and here
only payment copy is getting uploaded in system.

Order Bulk
To order Bulk items, click on the “Place Bulk Order” under navigation tab
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After clicking on the navigation tab following page will be shown,

Steps for ordering Bulk shirts

1. Select the Quality Level

2. Upon selecting the Quality Level, the related Fit Category will be shown, select the Fit
category.
3. Select the name of Item to be ordered.
4. Upon selecting the Item the Design no & unit price will be shown
5. Enter the size of the item.
6. Select quantity for the item
7. Select vendor name
8. Enter remarks
9. Click on Add To Cart

10. If user wishes to purchase more items, repeat steps 1 to 9.

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11. User can edit the item quantity from the cart by clicking on edit button

12. After editing the quantity User will have to click on save button

13. Once all the items are added to cart & mandatory fields are filled, Select all item/items
& fill the required details

14. After filling the details click on the place order button
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15. After clicking on place order button if the payment is going to made through F&A user
will be asked to enter F&A details and user will have to click on place order button

16. User can download Vendor Registration Details By clicking on the Download Button.

17. Once the order is placed alert will popup saying “Are you sure to place order of selected
items”
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18. After clicking OK button alert will show up saying “Order Created”. here there is no need
to upload payment proof as the payment to vendor is being done wither by SSC or by IC
F&A

Once the Order is placed following page will be shown where user can see his/her
Orders where all the details of the order will be shown.

User can also check the order log by clicking on log link.
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User can view Vendor bank details by clicking on bank icon.

Receive Order
When vendor has dispatched items, the user would receive a mail and the order status would be
updated

Click on Order no in order to receive order.

After clicking on the order no following page will appear

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Steps To Receive/Reject Order

1. Select items to Receive/Reject.

2. Enter Received/Reject quantity

3. After Selecting the items to receive/reject user will have to enter Receive/Reject
comment and click on Receive/Reject
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4. If User rejects the item User will be asked to Enter Courier details.

5. After filling the details click on Update button. Alert will be shown
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6. After clicking on ok Rejected Courier details will be displayed

7. User can edit Courier name, tracking id, courier date, invoice copy by clicking on Edit
Button

Once the order is fully received, the status would be changed to “Fully Received”.
And User will be asked for Rating.
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User can rate the order by selecting the stars and clicking on Rate button.
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Individual Order Status

After an order is being placed, the user can monitor the status of the order using the Individual
Order Status link.

This page will list out all the orders placed by the user and the status of the order. The details
displayed are as below.

Bulk Order Status

After a Bulk order is placed, the user can monitor the status of the order using the “Bulk Order
Status” link.
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This page will list out all the Bulk orders placed by the user and the status of the order. The
details displayed are as below.

User can delete order by selecting the order and clicking on delete order button until the order
is dispatched by Vendor.
Order can be deleted with in 2days from the date of order.
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Communicate with SSC & Vendor

Once the order is dispatched by vendor User can communicate with the vendor by clicking on
following icon.

After clicking on this icon Communication Window will popup.

User can send Message or Images to vendor by filling remarks and uploading image & clicking
on send button

View Deleted Orders

User can View all Deleted Order by clicking on “View Deleted” Button .
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All Items
User can view all the items by either clicking on all items navigation link or clicking on the “All
items” navigation icon

After clicking on “All items” following page will appear & User can view all the available item.

User can buy any item clicking on cart icon.

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Vendor Details
User can view Vendor Details by either clicking on “Vendor Details” navigation link or clicking
on “Vendor Details” icon.

After clicking on the above link following page will appear.

User can view all the item in cart by clicking on the “Cart” icon.
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User Preference Tab

View Profile

Any user can view their profile by clicking the icon provided on top navigation

Helpdesk

User can log any issues pertaining to the application through Helpdesk.