Civitas Building, 222 Thabo

Sehume St, CBD Pretoria, 0001

TEL: (012) 516 0057
FAX: 086760542

APPOINTMENT OF A SERVICE PROVIDER

SUPPLY AND DELIVERY

BK937VB PORTABLE OXYGEN CYLINDERS

RFQ
(2021/1110)
1. INTRODUCTION

DEPARTMENT OF HEALTH is poised to play a greater role than ever before, both on the global stage and
in the lives of South Africans. However, DEPARTMENT OF HEALTH is about much more than the policies,
statistics and objectives that we often talk about. It is about people.
Being a labour-intensive sector with a supply chain that cascades deep into our national economy and
across all communities, DEPARTMENT OF HEALTH is positioned as a priority sector in government’s
planning and policy frameworks.

2. BACKGROUND
The DEPARTMENT OF HEALTH is mandated to create conditions for the sustainable growth and
economic development in South Africa. The DEPARTMENT OF HEALTH Act makes provision for the
promotion of department in the economic development sector, including measures aimed at the
enhancement and maintenance of the standards of facilities and services utilized the mining sector and
the co-ordination and rationalization of the activities of those who are active in the DEPARTMENT OF
HEALTH sector.

In 2011, the DEPARTMENT OF HEALTH sector worldwide supported 258 million direct, indirect and
induced employment opportunities, just under 9% of the global workforce of these, 65 million were
direct jobs, which means that every single employment opportunity in the direct DEPARTMENT OF
HEALTH economy supports another 1.6 indirect jobs.

3. SCOPE OF THE PROJECT

The department seeks to appoint a service provider to supply and deliver BK937VB PORTABLE
OXYGEN CYLINDERS urgently to be supplied to different mines.
The project requires suppliers to purchase and deliver a total of Sixty Five (65) BK937VB PORTABLE
OXYGEN CYLINDERS.
SPECIAL CONDITIONS
a. All BK937VB PORTABLE OXYGEN CYLINDERS must be as per the specification.
b. All ordered items should be delivered on or before the delivery date stated on the
confirmation letter.

4. PURPOSE OF THIS DOCUMENT

The purpose of this document is to outline to the potential service providers the department’s requirements in
as far as the BK937VB PORTABLE OXYGEN CYLINDERS are concerned and to ensure that potential service
providers can submit informed proposals on the required BK937VB PORTABLE OXYGEN CYLINDERS including
supply and delivery.

5. BUDGET
A project budget, (including supply and delivery of the (BK937VB PORTABLE OXYGEN
CYLINDERS), outlining a scheduled cost associated with the proposed project should be
included in your quotation. All monetary values quoted (in South African Rand) must
include Value Added Tax (VAT).
The service provider must provide a fixed price for the duration of the contract period.
Project budget should not exceed R350,000.00(Three Hundred Fifty Thousand Rand
only) VAT Inclusive
6. TIME FRAME
An official document stating the commencement date and delivery date will be given to the
Successful bidder on or before, within five working days.

7. SPECIFICATIONS
 Below is an outlining specification of BK937VB PORTABLE OXYGEN CYLINDERS required for this
project.

ITEM BK937VB PORTABLE OXYGEN CYLINDERS

PART NUMBER GM7269J

- water capacity [litre] 1.8

- usage –medical

- cylinder material = Aluminum

- working pressure[bar] 190-260 bar

- The lack of oxygen can cause altitude

sickness. Altitude sickness generally
occurs at altitudes of 8,000 feet and
above. People who aren’t accustomed
to these heights are most vulnerable.
Symptoms include headache and
insomnia.

-The lack of oxygen can cause altitude

sickness. Altitude sickness generally
occurs at altitudes of 8,000 feet and
above. People who aren’t accustomed
to these heights are most vulnerable.
Symptoms include headache and
insomnia.

SPECIFICATION





WEIGHT OF UNIT (L) 

UNITS 

8. REQUIREMENTS FOR SERVICE PROVIDER

8.1 A quotation for the service. Costs should include VAT and where possible should be linked with
specific tasks to be undertaken.
8.2 Warranty periods should be stipulated on the quotation
8.3 A service provider should comply with the specification.
8.4 A valid Tax clearance certificate should accompany the quotation.

9. SUBMISSION OF QUOTATION
The closing date for the submission of quotations is within five working days before
12:00. Documents required from the provider should be faxed to DEPARTMENT OF HEALTH
supply chain management at 086760542 or emailed to procurement@healths-govt.co

10. DELIVERY ADDRESS:

All the BK937VB PORTABLE OXYGEN CYLINDERS are to be delivered to the.

DEPARTMENT OF HEALTH
Civitas Building, 222 Thabo

Sehume St, CBD Pretoria, 0001

Contact Person: PATIENCE ADAMS

(Tel. 012 516 0057) Office hours

11. PAYMENT TERMS

RE: INVOICE DETAILS AND PAYMENT PROCESS

As per the Public Finance Management Act (PFMA), 1999 (Act No. 1 of 1999) as amended by Act No. 29 of 1999,
we are not allowed to release funds before goods are received.

We are using the delivery Note Payment method so that you receive your payment within 3 – 5 working days
after delivery.

Whereby a supplier delivers the goods and he/she is issued with a delivery note which is sent to the financial
department in order to process the payment of funds. The delivery note acts as a proof that the supplier has
delivered the goods.

The financial department then transfers the payment into the supplier’s bank account, since it’s an EFT
Transfer, the funds will reflect within 24 hours. That’s the best we can do.
 PRICING SCHEDULE—FIRM PRICES
(PROFESSIONAL SERVICES)
NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO
RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED
Name of bidder…………………………………………………… Quotation number: RFQ DOH 2021/1110

Closing time 12:00 pm Closing Date: Within five working days

Comments: Please provide us with a quotation for the items / Services specified here under
where applicable, or in accordance with the attached specifications

ITEM DESCRIPTION OF GOODS QUANTITY

001 BK937VB PORTABLE OXYGEN CYLINDERS 65

Quotations must be submitted by fax to 086760542 or emailed to procurement@healths-govt.co not later than
within five working days. At 12:00 pm.

EVALUATION CRITERION (80/65)

Minimum Requirements:
 Copy of valid tax clearance certificate

 Copy of Valid company registration

Copy of BBBEE certificate or Certified Affidavit from Accountant or
 Auditors

(Failure to submit BBB_EE Certificate or Affidavit; no points will be allocated, but
will be evaluated further)

General Notes:
Please note that the DEPARTMENT OF HEALTH reserves the right not to accept the lowest
quote or not to proceed with this project. All costs that the service provider may incur due to the
preparation of the project for the department shall be the sole responsibility of the service
provider.


Enquiries in this regard should be directed to: (021) 516 0057

………………………………………………………………
DATE
 DEPARTMENT OF HEALTH
PRIVATE BAG X828
PRETORIA
0001
REQUEST FOR QUOTATION NUMBER: RFQ DOH 2021/1110
ENQUIRIES: PATIENCE ADAMS
TELEPHONE: (012) 516 0057
FAX: 086760542
EMAIL: procurement@healths-govt.co

RE: INVITATION TO QUOTE, SUPPLY AND DELIVER BK937VB PORTABLE OXYGEN CYLINDERS
Comments: Please provide us with a quotation for the items / services specified hereunder where
applicable, or in accordance with the attached specifications

ITEM DESCRIPTION OF GOODS QUANTITY PRICE BID PRICE IN RSA

CURRENCY

BK937VB PORTABLE
OXYGEN CYLINDERS
001 65 R……………………. R……………………………….

TOTAL R……………………………….

VAT R……………………………….

TOTAL Including VAT R……………………………….

Please Note:
1. This request for quotation must be completed and accompanied by an official quotation
2. Quotations must be faxed to 0864351802 or emailed to tender procurement@healths-govt.co
3. Quotations should be valid for at least 7 working days.
4. Please indicate your delivery period:
5. Is delivery period firm? Yes / No
6. Is the price (s) firm for the duration of the contract? Yes / No
7. Is the offer strictly to specification? Yes / No
8. If not to specification, state deviation (s)
 …………………………………………………………………………………………………………………………………………………………
9. All prices must be VAT inclusive, if no indication is given, prices will be evaluated as VAT inclusive

I / we agree that the offer herein shall remain binding upon me/us and open for acceptance by the
DEPARTMENT OF HEALTH during the validity period indicated and calculated from the closing time stated above.

NAME…………………………………………………………………………………POSITION……………...……………………………………….

COMPANY NAME: ……………………………………………………………………………………………………………………………………….

TEL……………………………………………………………………………………. FAX: ……………………………………………………………….

REGISTRATION NUMBER…………………………………………………... TAX NUMBER………………………………………………….

VAT NUMBER: ……………………………………………………………………EMAIL: …………………………………………………………….

SIGNATURE: …………………………………………………………………… DATE: …………………………………………………………………