NLC INDIA LIMITED

(FORMERLY NEYVELI LIGNITE CORPORATION LIMITED)

('NAVRATNA' - A GOVERNMENT OF INDIA ENTERPRISE)

Contract Labour Management

Portal
User Guide Document for Contractor
Version 1.0
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

Table of Contents
1. Introduction .......................................................................................................................................... 2
2. Role: Contractor .................................................................................................................................... 3
3. Login ...................................................................................................................................................... 3
4. Home Page - Dashboard ....................................................................................................................... 5
5. Profile Page ........................................................................................................................................... 6
6. Workmen Details .................................................................................................................................. 7
6.1 Add a new Workman.......................................................................................................................... 7
6.2 Update details of a workman........................................................................................................ 1
6.3 Assign workmen on a work order ................................................................................................. 1
6.4 Un-assign workmen from a work order ........................................................................................ 3
6.5 Download Gate Pass Request Form .............................................................................................. 5
6.6 Generate Gate Pass Request......................................................................................................... 5
6.7 Printing Individual Gate Pass ........................................................................................................ 7
6.8 Check Bill Status ............................................................................................................................ 9
6.9 Form 16 Upload .......................................................................................................................... 10
6.10 Form 17 Upload .......................................................................................................................... 14
7. Workmen Wage .................................................................................................................................. 16
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

1. Introduction
Contract Labour Management System (CLMS) is one of the important systems in any
enterprise. Contracting/Outsourcing is resorted to for non-perennial activities of NLC India
Limited. The Contract Labour Management System (CLMS) module is comprehensive software,
developed in house by NLC India Limited based on the directives of the Ministry of Coal,
Government of India. The software modules are comprehensive and complete with all relevant
details of Contracts, Contractors and contract workmen deployed by the Contractor employers
for works in NLC India Limited.

Contract Labour Management System (CLMS) is a Web based System to have a better
check and control over the contractors and the contract workmen under them. Using the CLMS,
various units of NLC would be able to implement Security norms that help create a Safe &
Secured work environment, ensure compliance of statutory provisions and a measure of
openness and transparency with access to NLC officials, Contractors and Contract workmen and
relevant stake holders, to know the status of bills, payments etc.,

The CLMS system is designed for digitizing the work environment to ensure speed,
accuracy and smooth flow of information.
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

2. Role: Contractor
 View Profile
 View all workmen
 Add a new workman
 Update details of an existing workman
 Assign a workman to a work order
 Un-assign a workman from a work order
 Generate gate pass request for workman
o Download gate pass request form for a workman
 View wages of a workman

3. Login
Contractor can access Contract Labour Management System through the link: <<link>>. You can see
Contractor Login button below Important Links on the right side of the page.

On clicking Contractor Login, you will be directed to the Login Page as shown below:
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

Follow the steps given below to login into CLMS:

 Enter PAN Number as username

 Enter your password. Default password is same as the username i.e. PAN Number
 Both fields are mandatory to login.
 For example, if your PAN Number is ABCDE3032A, then your username is “ABCDE3032A” and
our default password is “ABCDE3032A”.
 Click Log In button.

Once you successfully login into CLMS, you will see the dashboard as shown below:
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

4. Home Page - Dashboard

You can access following information using Home Page:

 Number of Work Orders created by you.

 Number of Workmen created by you.
 Number of Gate Pass Request Generated.
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

5. Profile Page
You can view your personal information and address of correspondence by clicking on the Profile link
from the side pane on the left of the screen.
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

6. Workmen Details
Click on the Workmen link from the side pane to see:

 The list of assigned workmen for the awarded contracts to the logged in Contractor.
 Newly added Workmen by the logged-in Contractor.

6.1 Add a new Workman

 To add a new workman, click on Add New Workman button on the top right corner of the
screen. A new form will pop-up as shown below:
 NLC India Limited
(Formerly Neyveli Lignite Corporation Limited)
('Navratna' - A Government of India Enterprise)

 Fill in form field values.

 Note:
o Following fields are mandatory in the form and should be filled to add a new workman:
 Name  Father’s Name
 Date Of Birth  Gender
 Category Code  Pin code
 UAN  Date Of Joining
 Address Line 1  Aadhar Number
o Age should be at least 18 years.
o Joining date should be later to Date of Birth.
o In Bank Details region, there are two fields: IFSC Code and Account Number. Either the
value is required in both fields or not needed in both. For example, if you enter the
Account Number, then it is mandatory to enter the IFSC code and vice-versa. But if you
leave both fields empty, you are allowed to add the workmen without any bank details.
 Passport size photo can be uploaded by clicking on Choose File button; choose a file and click on
Open button.

 Click on Create button. You will see a success message after the workman is created. Also, it
will be reflected in the list of workmen.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

6.2 Update details of a workman

 Click on Workmen link from the side pane.
 You will see all workmen on the right side.
 Click the Edit link next to the workman whose details you want to edit.

 A page will pop-up prepopulated with the existing information available on the workman.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 Update the information in the fields and click Apply Changes at the bottom right corner of
the pop-up page.
 You will see a success message if the details are updated successful. It will be reflected in
the list of workmen.

 Note:
o Following fields are mandatory in the form and should be filled to add a new
workman:
 Name  Father’s Name
 Date Of Birth  Gender
 Category Code  Pin code
 UAN  Date Of Joining
 Address Line 1  Aadhar Number
o Age should be at least 18 years.
o Joining date should be later to Date of Birth.
o In Bank Details region, there are two fields: IFSC Code and Account Number. Either
the value is required in both fields or not needed in both. For example, if you enter
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

the Account Number, then it is mandatory to enter the IFSC code and vice-versa. But
if you leave both fields empty, you are allowed to add the workmen without any
bank details.

6.3 Assign workmen on a work order

 To assign workmen to a work order, click on Assign/Unassign Workman link from the side
pane. You can see the list of work orders.

 Click on LOA No. corresponding to the work order to which you want to assign workmen.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 After clicking on LOA No a form will pop-up allowing to choose between assign and un-
assign workmen as shown in following figure:

 Select Assign Workmen under Select an Action.

 Work Location region shows you the available Unit/Division to which you can assign the
workmen.

 Select the unit, scheme and division to which you want to assign the workmen and the
period for which you want to assign by selecting the Effective From and Effective To Date.
 Select the Workmen from the region Workmen in Pool and click on Assign button.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

6.4 Un-assign workmen from a work order

 Similar to assigning workmen, click on Assign/Unassign Workmen link from the side pane.

 Click on the LOA No. corresponding to the work order from which you want to un-assign
workmen.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 A form as shown below will pop-up on screen.

 Select Unassign Workmen present under Select an Action.

 In Unassign Workmen region, you can see the workmen assigned to this work order. Select the
workmen you want to un-assign and click on Unassign button on top left corner of the region.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

6.5 Download Gate Pass Request Form

6.6 Generate Gate Pass Request

 Click Gate Pass Request under Workmen menu from the side pane.

 Enter From Date and To Date.

 Click Show Workmen button.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 You can see workmen who have been assigned along with their corresponding LOA No in the
given range of date and for whom gate pass have not been generated before for the given
range.
 Select workmen for whom you want to generate the gate pass.
 Click Submit Request button.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 You can see a success message “Send for Approval” at the top right corner. Also, the selected
workmen will be added in Gate Pass Request Status region along with the status of the approval
of each request.

6.7 Printing Individual Gate Pass

 Click Gate Pass Request under Workmen menu from the side pan.
 You can see all the gate pass requests in Gate Pass Request Status region.
 Click on UAN of the workman for whom you want to print the individual gate pass.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 Individual Gate Pass will appear as shown below:

 Click on Print button on the top right corner of Individual Gate Pass.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

6.8 Check Bill Status

 Click Bill Status under Workmen form the side pan.

 Select Agreement No .
 A list of bills along with their status and other details will be displayed below it.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

6.9 Form 16 Upload

 Select LOA , Year, Month and choose the file to upload Form-16

 Choose the file to Upload

 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 Click Next Button

 Check the Data and Click Upload Button

 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 Once you clicked the Upload Button , could see the result

 While Scrolling could see the additional information

NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

6.10 Form 17 Upload

 From Action Menu, Select Form-17 Upload

 Click Next Button

 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 Click Upload
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

7. Workmen Wage
 Click Workmen Wage from the side pane on the left.

 You can see the wage details of all workmen.

 To see the wage details of a particular workmen, click “^” against the Select a Workman. A
window will appear displaying all the Workmen. It also allows you search a workman by entering
name or UAN.
 NLC
NLC India
India Limited
Limited
(Formerly
(Formerly Neyveli
Neyveli Lignite
Lignite Corporation
Corporation Limited)
Limited)
('Navratna'
('Navratna' - A Government of
- A Government of India
India Enterprise)
Enterprise)

 Select a workman from the pop-up window by clicking the workman from the list.