Monitoring and Evaluation Plan

I. Information

“Doing” crime prevention is an ongoing process that requires a long-term vision so that there is a long-term impact.
Monitoring involves keeping track of the implementation and performance of a project. It requires collecting information on the
project activities. This is important to track if the project is meeting its objectives, and if any changes are needed.
Evaluation is complimentary to monitoring. The information collected during the monitoring phase is used for the final evaluation of
a project.

Monitoring and evaluation are important for identifying:

 Challenges during the project
 Impacts and results of the activities
 What works and what does not work
 Lessons learned and how to improve the project
 II. Plan

You will be provided with monitoring and evaluation tools, and examples of sources of information on how to collect the information.

The evaluation plan includes the information that will be collected throughout the project and the indicators used to evaluate this
information. The project manager will complete a final evaluation report by analyzing the information provided in the plan to
present the results of the project.

Please fill out the following information detailing your monitoring and evaluation plan which will be used for the final report.
Please use some of indicators below.

Monitoring and Evaluation Plan

What will be monitored and
evaluated? [What do you want
to know about your project?]
List the objectives and specific
activities
How will it be monitored and How will the information be What are the expected
evaluated? [How will you know collected? results? [What will happen as a
that the project is achieving its result of your project?]
objectives and outcomes?] List the:
When do you expect to see
See the list of example 1. Source of information (See the results?
indicators below * below for examples**)
2. Tools used

3. How often the information

will be collected

What will be monitored and
evaluated? [What do you want
to know about your project?]
Monitoring and Evaluation Plan
How will it be monitored and How will the information be What are the expected
evaluated? [How will you know collected? results? [What will happen as a
that the project is achieving its result of your project?]
objectives and outcomes?]

What will be monitored and
evaluated? [What do you want
to know about your project?]
Monitoring and Evaluation Plan
How will it be monitored and How will the information be What are the expected
evaluated? [How will you know collected? results? [What will happen as a
that the project is achieving its result of your project?]
objectives and outcomes?]

What will be monitored and
evaluated? [What do you want
to know about your project?]
Monitoring and Evaluation Plan
How will it be monitored and How will the information be What are the expected
evaluated? [How will you know collected? results? [What will happen as a
that the project is achieving its result of your project?]
objectives and outcomes?]

*These are some examples of indicators for all projects and for specific priority areas and objectives:

What will be monitored and evaluated? How will it be monitored and evaluated?
Select indicators below
For all projects
Recruited and retained individuals at-risk , in difficulty - Number of participants recruited that are at-risk , in difficulty
and/or gaining stability and/or gaining stability
- Number of participants that completed the project that are at-risk,
in difficulty and/or gaining stability
- Number of participants that abandoned the project that are at-
risk, in difficulty and/or gaining stability

Project implemented as planned - Number and type of activities completed

- Number and type of activities not completed
- Start date and end date of project
Recruited and retained target age groups - Number of participants recruited in the following age brackets: 0-

High participant participation
Developed and implemented crime prevention
materials/tools
Effective partnerships
Secured outside sources of funding
Participant satisfaction
Improved feelings of safety
Strong project staff and organizational capacity
Budget used as planned
Priority area: To reduce substance(s) abuse and or addiction(s)
5, 5-10, 10-15, 15-18, 18-20, 20-30, 30-40, 40+
- Number of participants that completed the project in the following
age brackets: 0-5, 5-10, 10-15, 15-18, 18-20, 20-30, 30-40, 40+
- Number of participants that abandoned the project in the
following age brackets: 0-5, 5-10, 10-15, 15-18, 18-20, 20-30, 30-40,
40+
- Average length of total participation by participants throughout
the entire project
- Average number of activities that the participants missed
- Average number of activities that the participants participated in
- Number of crime prevention materials/tools developed
- Number of crime prevention materials/tools implemented
- Number of partnerships
- Roles played by the partners
- Number and amount secured by outside sources of funding
- Participant feedback of impact and effectiveness of project
- Participant perception of improved outcomes and/or improved
skills due to project
- Participant level of satisfaction with the project
- Number of participants who successfully completed project
activities
- Number of participants who did not complete the project
activities
- Number of participants that feel more secure
- Number of participants that do not feel more secure
- Number of activities completed by project staff
- Start date and end date of project
- Total amount used from the budget committed by Ungaluk
- Total amount used from the budget committed by Ungaluk
- Total amount not used from the budget committed by Ungaluk
Increased treatment services for substance abuse - Number of participants that received services
and addictions - Evolution of participants (before, during and after project)
- Health outcome(s) of participants
Priority area: To promote social integration or reintegration (prevent offending or reoffending)
Increased opportunities for social integration, - Number of participants that were successfully reintegrated
reintegration and rehabilitation and/or rehabilitated
Priority area: To address trauma and or mental health
Increased services for intergenerational trauma - Number of participants that received services
- Evolution of participants (before, during and after project)
- Health outcome(s) of participants
Increased services for mental health - Number of participants that received services
- Evolution of participants (before, during and after project)
- Health outcome(s) of participants
Priority area: To assist victims of crime and violence
Increased support services for victims of crime and - Number of participants that received victim support services
violence
Priority area: To build parental skills and or encourage safe family and or community environment
Increased parental skills building services - Number of participants that received services
- Number of participants that experienced improvement in
parenting skills
Priority area: To prevent school drop-out and or to promote educational or personal development opportunities
Reduction in school drop-out rates - School drop-out rates in schools before and after the project
Increased educational and personal development - Number of participants that are school drop-outs that received
opportunities for school drop-outs educational and personal development opportunities
Reduction in school violence - Violence rates in schools before and after the project
- Student and teacher participants’ perceptions of school safety
Priority area: To promote alternatives to and diversion from criminal justice
Increased number of persons diverted from the - Number of participants that were diverted from the criminal
criminal justice system justice system
Improved services for offenders and repeat - Number of participants involved in healing, treatment and
offenders employment/educational programs
**These are some examples of sources of information – how to collect the information1:

Sources of information can include project staff, other organizations, participants and their families, members of the public and the media.
Information may be collected via a variety of methods, including:

 Project records such as project activity log/daily journal: A book where you write down what happens each day. It is a useful source to
document many of your indicators and will be helpful to you when writing the final project report.
 Number and type of documents produced during the project (tools, flyers, advertisements, media coverage of your event/project,
curriculum, etc.)
 Information collected about your participants related to the project (number attending sessions, information about who they are - age,
gender, education, background, culture, etc.)
 Data from official sources (e.g. school records, census data, health data)
 Questionnaires or surveys
 Interviews or focus groups
 Observation of project activities or locations in the community (e.g. track graffiti, condition of playground, activity in public spaces, etc.)

1
This information is directly taken from Public Safety Canada website: http://www.publicsafety.gc.ca/cnt/cntrng-crm/crm-prvntn/tls-rsrcs/prjct-plnnng-
eng.aspx#phase_1