OFFICE OF THE

PRINCIPAL CHIEF COMMISSIONER OF INCOME TAX, DELHI

C. R. BUILDING, I. P. ESTATE, NEW DELHI-110002
TELEPHONE NO. 011-23379596/23379245; FAX 011-23378668
_____________________________________________________________________________
F. NO. Pr. CCIT (CCA)/Gym Equipments/2015-16/13970 Date: 01.03.2016
_____________________________________________________________________________
Notice for Inviting Tender

The office of the Pr. Chief Commissioner of Income Tax, Delhi, New Delhi invites
sealed bids/quotation from Manufacturer/ Authorised Dealer for supply and installation of
Gym Equipments, initially, at 2nd floor, E-2 Block, Civic Centre, New Delhi for the benefit
and welfare of its employees/ officials.
The final number of branded Gym equipments to be purchased and installed
(which includes decrease or increase in quantity) in both the cases shall be determined
by the Pr. Chief Commissioner of Income Tax, Delhi, New Delhi in due course and as
per the requirement. These branded gym equipments can also be purchased in phases.

Any agency/vendor who is willing to provide and install these branded Gym
Equipments can submit the quotation for the same.

Tender documents shall be accompanied by a Demand Draft/banker’s Cheque for Rs.

500/- drawn in favour of the DCIT (Hqrs.) (Finance), O/o Pr. CCIT, Delhi, New Delhi
towards cost of the tender.

The tender documents along with instructions and terms & conditions can be downloaded
from the web site www.incometaxindia.gov.in or www.eprocurement.gov.in or can be collected
from the Administrative Officer, Room No. 350, O/o the Pr. Chief Commissioner of Income Tax,
Delhi, Central Revenues Building, IP Estate, New Delhi-110002 from 04:00 PM o n p a ym e n t
of Rs. 500/-.

Last date of sale of tender forms 21.03.2016 till 5:00 PM

Date & Time for submission of quotations is 12:00 A.M. to 2:00 PM on 22.03.2016
Date & Time of opening of quotations at 3:00 P.M on 22.03.2016
Place of opening of Tender Bids – Conference Hall, 3rd Floor, Central Revenue Building, IP
Estate, New Delhi-110002.

Sd/-
Asst. Commissioner of Income Tax, (Hqrs)(Admn.),
New Delhi.
GENERAL INSTRUCTIONS FOR TENDER
1. The office of the Pr. Chief Commissioner of Income Tax, Delhi, New Delhi, requires
purchase and installation of branded Gym Equipments for the benefit and welfare of
its employees/ officials.

2. Conditional bids shall not be considered and will be out rightly rejected at the very first
instance.

3. All entries in the financial bid should be legible and filled clearly. If the space for
furnishing of information is insufficient, a separate sheet may be attached. No
overwriting or cutting is permitted in the Bid Form. In such cases, the tender shall be
summarily rejected. However, the cuttings, if any, in the bid Application must be initialed
by the person authorized to sign the tender bids. All the pages of the bid shall be signed
by the authorized signatory in ink with rubber stamp of the agency.

4. The competent authority of Office of the Pr. Chief Commissioner of Income Tax, Delhi,
New Delhi, Central Revenue Building, I.P Estate, New Delhi-110002 reserves the right to
annul any or all bids without assigning any reason.

5. The tenders have been invited under two bid system i.e. Technical Bid and Financial Bid.
The interested Agencies are advised to submit two separate sealed envelopes super-
scribing “Technical Bid” for s upp l y a nd i n s t al l at i on o f G ym e q ui pm en t s to
the office of the Pr. Chief Commissioner of Income tax, Delhi, Central Revenue
Building, I.P Estate, New Delhi-110002 and “Financial Bid” for su ppl y a nd
i ns t al l at i on o f G ym eq ui pm e nt s t o the office of the Pr. Chief Commissioner of
Income tax, Delhi, Central Revenue Building, I.P Estate, New Delhi-110002. Both
sealed envelopes should be kept in a third sealed envelope super-scribing “Tender for
s u p p l y an d i n st al l a ti on of G y m eq u i p me n t s ” in the office of the P r . Chief
Commissioner of Income tax, Delhi, Central Revenue Building, I.P Estate, New Delhi-
110002.

6. The Earnest Money Deposit (EMD) of Rs.35,000/- (Rupees thirty five thousand only),
refundable (without interest), should be necessarily accompanied with the Technical
Bid of the Agency in the form of Demand Draft/Pay Order from any of the Scheduled
Commercial Bank drawn in favour of “Deputy Commissioner of Income Tax (DCIT),
(Hqrs.) (Finance) O/o the Pr. Chief Commissioner of Income Tax, Delhi, New Delhi”.
Bids not accompanied by earnest money of the requisite amount with proper validity
will be summarily rejected. The EMD amount of the successful bidder will be returned
after satisfactorily supply of all the required branded Gym Equipments.

7. The bidder shall quote the financial bids and furnish information in the technical bid as per
the format enclosed at Annexure I and Annexure 2.

8. The contract is to be for One Time Basis.

9. The completion time of work:-15 days (Fifteen days).

Eligibility Criteria for intending bidders (Proof/supporting documents to be
enclosed for the points mentioned below):
 1. List of clients with the copy of the work order for supply & Installation of GYM
equipments in Govt. Organisation/PSU/Academic/ Research Institutes/Reputed
Organisation during last 03 (three) years .
2. Technical specifications of the equipments with make/ model proposed to be
supplied as per annexure –“A”.
3. The firm should be having PAN (Permanent Account Number) allotted by the
Income Tax Department, document proof of the same has to be enclosed.
4. The firm/agency should be registered under Sales Tax, Service Tax Act as
applicable. The proof of the same shall be enclosed.
5. The annual turnover of the bidder for the past 3 years should not be less than
Rs.20 lakh per annum and proof of the same should be submitted in the form of
IT return/Audited Balance sheet/Work Order , along with the tender document.
6. The Company/ Vendor / Firm / Agency /Contractor/ authorized dealers should
provide self attested copy of DVAT, Service Tax Registration Certificate, PAN
etc.
7. The Company/ Vendor / Firm / Agency/ authorized dealers should have its own
Bank Account.

10. The Company/ Vendor / Firm / Agency /Contractor/ authorized dealers shall submit
affidavit of MOU with the manufacturing companies/ firms on Rs.100/- stamp paper to
indicate brand to be supplied. The authorized dealers shall also submit certificate of
dealership.

11. The Agency shall raise the bill, in triplicate after providing the desired goods to office of
Assistant Commissioner of Income Tax (Hqrs.) (Admn.), Central Revenue Building, I.P
Estate, New Delhi-110002 for sanction and payment as soon as possible.

12. The Office of the Pr. Chief Commissioner of Income tax, Delhi, New Delhi, Central
Revenue Building, I.P Estate, New Delhi-110002 reserves the right to withdraw/ relax
any of the terms and conditions mentioned in the tender document so as to overcome any
problem encountered at any stage.

13. The bidder must have atleast three year experiences for sup pl y a nd i n st a l l at i o n o f
G ym e qu i pm en t s to the government agencies/PSUs/or reputed establishments.

OTHER TERMS AND CONDITIONS

1) Any short supply, inadequacy or defective supply with regard to material quoted by the
contractor as stated in the financial bid shall be viewed seriously.

2) The sup pl y a n d i n st a l l at i on of G ym e qui pm e nt s should be started immediately

after awarding the contract. However, p ro vi di n g / su ppl y o f G ym e qui p m e nt s to
be delivered and installed at stipulated places given in work order will be in phases as
required.

3) The supplier/ dealer is responsible for installation & Commissioning of GYM equipments
 in the office.

4) The price quoted should be inclusive of all taxes and delivery charges.

5) The price of equipments quoted shall remain in force for the period of one year from the
date of awarding the contract/ work order.

6) Name of the manufacturer must be clearly specified while indicating the make of the
product.

7) Please quote your rates exactly as per our enquiry only.

8) No advance payment will be made by the Department.

9) Failure to provide and install gym equipments at stipulated place and as per requirement
will be liable for cancellation of the work order.

10) The bidder should adhere to the provisions of all laws in every respect.

11) The contractor shall submit the bills after satisfactorily su ppl y a n d i n st a l l at i o n o f
G ym e qu i pm en t s so as to enable the Department to process the same and pay the
contractor.

12) The specifications must confirm to the specification mentioned in the Tender form.

13) Tax, if any, shall be deducted at source as per the Income Tax Act from the bills.

14) If, in the opinion of the Department, the Company/ Vendor / Firm / Agency/ authorized
dealers will not provide and install gym equipments as per the approval or satisfaction,
the Department may procure the same from a third party contractor, cancelling his work
order.

15) Liaison shall be maintained with our officers-in-charge concerned for smooth and
efficient supply of the required items.

16) In the event of any exigencies, the Department shall have discretion to send request for
more or less number of items mentioned in the contract as per the rate approved.

17) Any tax as per laws in force shall be paid by the Contractor.

18) Any damages or loss caused during transit will have to be bear by the contractor.

19) The contractor will ensure that the items supplied should be to the satisfaction of the Pr.
Chief Commissioner of Income Tax, Delhi, New Delhi.

20) Details of after sale warranty/ guarantee etc. to be provided.

21) The Company/ Vendor / Firm / Agency /Contractor/ authorized dealers shall have to
maintain the gymnasium, free of cost, for the period of one year from the date of expiry
of warranty/ guarantee period.
22) Failure by the Company/ Vendor / Firm / Agency/ Contractor to comply with any
statutory requirements and/or the terms of the agreement during the period of contract
will result in termination of the contract and subsequent disqualification from
participation in any future tender of the department.

23) In case the contractor withdraws or the Pr. Chief Commissioner of Income Tax, Delhi,
New Delhi terminates the contract for violation of terms and conditions and/or deficiency
in items during the period of contract, the Company/ Vendor / Firm / Agency/ Contractor
will be penalized as deemed fit.

24) The Company/ Vendor / Firm / Agency/ Contractor will not sublet or transfer any part of
the contract.

25) If the quality of any items is found, not satisfactory, by this office then the contractor will
be asked to replace them immediately.

26) Payment will be made on satisfactorily supply of items on receipt of bill. No advance
payment will be made in any case. If any penalty is levied then that will be deducted from
the bills.

27) In the event of any question, disputes or difference arising between the both parties
relating to any interpretation and application of these provisions of this agreement, such
disputes or differences shall be resolved amicably by the mutual consultations and on
failure to do so will be referred for arbitration to the nominee of the Pr. Chief
Commissioner of Income Tax, Delhi, New Delhi. The decision of arbitration to the
agreement in this regard will be final and binding upon both the parties. The parties will
continue to perform obligation under this agreement during arbitration proceedings.

28) The venue for arbitration will be New Delhi only.

29) Right to decide the actual numbers of gym equipments completely lies with the
department/ the Pr. Chief Commissioner of Income Tax, Delhi, New Delhi.

30) The Income Tax Department, Delhi Region reserves the right to reject any or all tenders
without assigning any reason whatsoever.

31) Any time prior to the last date for receipt of bids, the Department may for any reason,
modify the Tender Document.

Asst. Commissioner of Income Tax, (Hqrs)(Admn.),

New Delhi.
ANNEXURE-1

OFFICE OF THE
PR. CHIEF COMMISSIONER OF INCOME TAX, DELHI,
 CENTRAL REVENUE BUILDING, I. P. ESTATE, NEW DELHI.

Technical Bid for supply and installation of Branded Gym Equipments:

1. Name of the concern

2. Complete Address of the concern (with

registration No., Telephone No. , Fax & E-mail)

3. Names and addresses of the Partners/Directors

/Proprietor with mobile no. (in case of
firm/company/Proprietorship)
4. Contact person(s) (with mobile number)

5. Permanent Account Number (PAN)

6. DVAT No.

7. Service Tax Registration No.

8. Bank Account details

9. Experience Certificate

10. Details of Earnest Money Deposit

DD No.

Amount :

Drawn on :

DECLARATION
I hereby certify that the information furnished above is true and correct to the best of my/our
knowledge and belief. I further certify that I shall abide by abide by all the existing rules and
regulations in this regard. In case any deviation/discrepancy is found in the above statement at any
stage, the contract will be terminated immediately and the concern will be blacklisted.

(Signature of authorized Signatory with date)

TECHNICAL BID – Annexure-1

 OFFICE OF THE
PR. CHIEF COMMISSIONER OF INCOME TAX, DELHI,
CENTRAL REVENUE BUILDING, I. P. ESTATE, NEW DELHI.

Technical Bid for supply and installation of Branded Gym equipments:

Sl.No. Name of the items Required specification Requirements Specification of

Tenderers
1. Treadmill Heavy 1. Electrical display of vital 02
duty commercial parameters like speed,
grade Incline, Distance, Time,
pulse, Heart Rate, Calories
etc.
2. Preset and user defined
workouts Programs.
3. Speed and incline switch
buttons on the handle bar
4. Running surface minimum
70 inches length & 26 inches
width.
5. Motor: Minimum 7 HP
peak duty
6.Heavy duty running belt
7.Wheels for transportation
9. Running surface of shock
absorbent material.
10.Speed: 0 to 24 kph
11. Incline range : 0 to
>=15% 12. Maximum user
weight of not less than 140
kg.
13. Hydraulic hands free deck
folding down
14.Foldable for storage
2. Magnetic bike Maximum Watt- 999 01
2 . 11 kgs electro Fly wheels
with precision Balance and
preset programs.
 3. 10 level resistance control
system
4. With wheels for easy
movement
5. Adjusting caps for uneven
floor
6. Computer display feedback
for speed, time, distance and
calories etc.
7. With handle both front and
rear
8. Ergonomically designed
adjustable seats
3. Elliptical Cross 1. Electronic display of 01
Trainer vital parameters like
(Commercial Elapsed Time, Heart Rate,
Grade) Calories etc.
2. Pedals: Self balance,
close spacing, enlarge &
impact absorbing, fit to any
size.
3. User Weight: Maximum
weight not less that 150.
4. Strides: 20 Inch natural
strides.
5. Electromagnetic
Resistance.
6. Moves on rear flywheel
system
4. 4 Stations/ Multi Pipe 12 gauge of 4”x2” 01
Station Gym Complete (attachments)
1. Wings /Chest Extension
exercise machine
2. Arm Curl machine
3. Triceps machine
 4. High lat pulley machine
5. Butterfly
6. Cross cable machine
7. Sitting Twister
8. Standing Twister
9. Abdominal Board
10. Hip Flexor
11. Dipping Bar Bench
12. Chin Bar
13. Leg Curling
14. Wrist Curl
15. Hydraulic Stepper
16. T-Bar
5. Strength 1. Centre grip 50 kg
Dumbbells 2. Iron weight block mould in
rubber.
3. Metal plate on the side
blocks
4. Round dumbbell for easy
control.
6. Rubber flooring 1. Professional Grade Approximately
Tiles for Strength quality 50 sq.ft.
Dumbbells area 2. Floor Colour/ Black
Dumbbell Stand/ 1. Good quality of metal 01
7. Rack (10 pairs) stand.
2. Metal stand with
rubber/ PVC
covering.
Multi Adjustable 1. Good quality steel. 01
8. Steel Bench 2. Leather/ leatherette
upholstery.

9. Mirror/s and 1. Branded mirror of Approximately

fixture thereof on Good quality. 50 sq.ft.
 the wall area of 2. Reasonable width of
strength dumbbells mirror.

DECLARATION
I hereby certify that the information furnished above is true and correct to the best of my/our
knowledge and belief. I further certify that I shall abide by abide by all the existing rules and
regulations in this regard. In case any deviation/discrepancy is found in the above statement at any
stage, the contract will be terminated immediately and the concern will be blacklisted.

(Signature of authorized Signatory with date)

Financial Bid – Annexure-2

OFFICE OF THE
 PR. CHIEF COMMISSIONER OF INCOME TAX, DELHI,
CENTRAL REVENUE BUILDING, I. P. ESTATE, NEW DELHI.

Sl. Name of the Required specification Qty. Rates Guarante Complimen VAT/ Sales Total
No. items quoted e or tary Tax
(in Warranty Services/
Rs.) Period Product
offered
1. Treadmill 1. Electrical display of 02
Heavy duty vital parameters like
commercial speed, Incline,
grade Distance, Time, pulse,
Heart Rate, Calories
etc.
2. Preset and user
defined workouts
Programs.
3. Speed and incline
switch buttons on the
handle bar
4. Running surface
minimum 70 inches
length & 26 inches
width.
5. Motor: Minimum 7
HP peak duty
6.Heavy duty running
belt
7.Wheels for
transportation
9. Running surface of
shock absorbent
material.
10.Speed: 0 to 24 kph
11. Incline range : 0 to
>=15%
12. Maximum user
 weight of not less than
140 kg.
13. Hydraulic hands
free deck folding down
14.Foldable for storage
2. Magnetic Maximum Watt- 999 01
bike 2 . 11 kgs electro Fly
wheels with precision
Balance and preset
programs.
3. 10 level resistance
control system
4. With wheels for easy
movement
5. Adjusting caps for
uneven floor
6. Computer display
feedback for speed,
time, distance and
calories etc.
7. With handle both
front and rear
8. Ergonomically
designed adjustable
seats
3. Elliptical 1. Electronic display 01
Cross of vital parameters
Trainer like Elapsed Time,
(Commercia Heart rate, Calories
l Grade) etc.
2. Pedals: Self
balance, close
spacing, enlarge &
impact absorbing, fit
to any size.
 3. User Weight:
Maximum weight not
less that 150.
4. Strides : 20 inch
natural strides.
5. Electromagnetic
Resistance.
6. Moves on rear
flywheel system
4. 4 Stations/ Pipe 12 gauge of 4”x2” 01
Multi Station Complete (attachments)
Gym 1. Wings /Chest
Extension exercise
machine
2. Arm Curl machine
3. Triceps machine
4. High lat pulley
machine
5. Butterfly
6. Cross cable machine
7. Sitting Twister
8. Standing Twister
9. Abdominal Board
10. Hip Flexor
11. Dipping Bar Bench
12. Chin Bar
13. Leg Curling
14. Wrist Curl
15. Hydraulic Stepper
16. T-Bar
5. Strength 1. Centre grip 50 kg
Dumbbells 2. Iron weight block
mould in rubber.
3. Metal plate on the
side blocks
4. Round dumbbell for
 easy control.
6. Rubber 1. Professional Appro
flooring Tiles Grade quality ximat
for Strength 2. Floor Colour/ ely
Dumbbells Black 50
area sq.ft.
7 Dumbbell 1. Good quality of 01
Stand/ Rack metal stand.
(10 pairs) 2. Metal stand
with rubber/
PVC covering.
8. Multi 1. Good quality 01
Adjustable steel.
Steel Bench 2. Leather/
leatherette
upholstery.

9. Mirror/s and 1. Branded mirror Appro

fixture of Good ximat
thereof on the quality. ely
wall area of 2. Reasonable 50
strength width of sq.ft.
dumbbells mirror.

DECLARATION
I hereby certify that the information furnished above is true and correct to the best of my/our
knowledge and belief. I further certify that I shall abide by abide by all the existing rules and
regulations in this regard. In case any deviation/discrepancy is found in the above statement at any
stage, the contract will be terminated immediately and the concern will be blacklisted.

(Signature of authorized Signatory with date)