INDUCTION GUIDE

Name

Employee ID

Date of Joining

Induction POC Paul Natividad

Contact Number 09499492682

Congratulations and Welcome to TATA Consultancy Services. This document will serve as
your guide during your induction period. As you are aware, we are conducting your induction off
site and interaction will be limited virtually.

Listed here are the different topics that will be covered and the corresponding files and resource
links that will be shared with you.

Please ensure to check each topic and that you have received the corresponding file or that you
can access the link that was provided.

Furthermore there is a roadmap for critical activities that you must accomplish during specific
timelines.

For questions please reach out to your induction POC.

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HR Induction Guide Version 1.0
1. Topics

This section details the different topics that will be covered as part of the induction. Please note that due to the
virtual nature of the induction only some topics will be covered/discussed online.

For each topic a file will be sent to your email and in some instances a link online is provided.

Please read each document carefully and reach out to your induction POC for any questions.

SR No. Topic File Name / Link Source / Format Remarks

1 TCS Overview TCS Overview PDF File Introduction to TATA

organization.

2 Keepers of the https://m.youtube.com/watch?v=tKb- Online Video; Search Documentary about

Flame voAUww0 Keepers of the Flame history of TATA
(Abridged version) in organization.

youtube

3 Tata Code of TCOC 2015 PDF File Global Code of

Conduct Conduct

4 HR Policy Corrective Actions Policy PDF File TCS Philippines Policy

on Corrective Actions

5 Ultimatix Demo Ultimatix Guide PDF file Guide to Ultimatix

system.

6 DERM Orientation DERM PDF file Risk and Compliance

orientation

7 Compensation & Payroll PDF file Orientation on Payroll

Benefits and employee
benefits

8 Admin Orientation Admin PDF file Orientation on Admin

9 Corporate Social CSR PDF file Employee

Responsibility and Engagement and CSR
Employee Engagement activities.

10 Talent Development TD PDF file Learning &

Development

11 HMO Medicard PDF File HMO Discussion

with Medicard

12 COVID Medicard PDF File Covid Specific

INFORMATION Information from
Medicard

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HR Induction Guide Version 1.0
 2. Roadmap

This section details the different exercises that a new associate must accomplish on certain timelines. Please
note that the timeline “during induction” compromises the entirety of the virtual induction program.

Given the virtual nature of the induction some exercises are to be done once on site once normal schedule
resumes. Please refer to the remarks column for more details.

SR Check
Activity Timeline Remarks/ Navigation Path
No. (√)
1 Completion of Joining formalities
2 Contract Signing
During
Will be done on site once normal
3 ID Picture taking Induction
schedule resumes
4 Employee ID number distribution
Bank formalities: Payroll Account An endorsement letter will be sent to
5
Opening your personal email.
Link: https://www.ultimatix.net
During Username: Employee ID Number
Log in to your ULTIMATIX ACCOUNT:
6 Induction Default Password:
Set New password and secret questions
ChangePwd@ddmmyyyy
(Date of Birth)
Path: Ultimatix Home  My
Applications  Employee Services 
During Employee Self Service  Global ESS 
7 TCS Email ID Creation in Ultimatix Induction My Profile  Email Selection  Select
Email/ Signature
To Access TCS Mail:
Link: https://webmail.tcs.com/
Distribution of Allocation Details:
During
8 Training schedule (Date,Time,Location &
Induction
Trainer’s Detail)
Update and uploading of Statutory
9
Number in Ultimatix:SSS
Update and uploading of Statutory For further details refer to:
10 As soon as
Number in Ultimatix: Philhealth Statutory Numbers Update (Page 6)
possible/
Update and uploading of Statutory Date set by Main Path: Ultimatix Home 
11
Number in Ultimatix:HDMF Payroll Applications  Employee Services 
Update and uploading of Statutory Induction Global ESS  My Profile  National
12 speaker Identifier
Number in Ultimatix: TIN
Update and uploading of Statutory
13
Number in Ultimatix:Bank Details

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SR Check
Activity Timeline Remarks/ Navigation Path
No. (√)
Update all other personal details in Path: Ultimatix Home My Application
Within 1st
Ultimatix:  Employee Services  Employee Self
14 Week from
1. Basic Details Service  Global ESS  My Profile 
Joining Date
2. My Contacts Basic Details/My Contacts
For further details refer to:
Government forms (Page 8)
Transfer RDO code and/or Update
As soon as Main Path: Ultimatix Home 
Tax Status: Uploading of BIR
15 Attachments Applications  Employee Services
Documents in Ultimatix and submitting
are available Global ESS  My Profile  Basic
hard copy to HR » Finance
Details  Tax Status
(Refer to Government Forms (Page 8)

SR Check
Activity Timeline Remarks/ Navigation Path
No. (√)
DAY 1
Access Ibelong and answer
16 WEEK 1 https://platformprime.ultimatix.net/ibelong/home
Feedback
MONTH 1
Main Path: Ultimatix Home  My
Declare the Income Tax from
Applications  Employee Services 
previous employment in Ultimatix
Before 30 Employee Self Service  Global ESS 
(BIR 2316): Must key in details basing it
17 November, Benefits and Taxes  Previous
on the BIR Document before uploading
2020 Employment Income
(only declare income received in the same
(Please note that this will be the basis of tax
taxable year from previous employment)
computation for the annual year)
Completion of Allocation and Role tagging Within 1st
18 Follow up with your supervisor for this
in Ultimatix (within Process) Month
Path: Ultimatix Home  My
Applications Talent Management
Initiate Appraisal in Global SPEED for your Within 1st Global SPEED Appraisee Initiate
19
Mid Anniversary Appraisal (MAV) Month Appraisal
(Follow up with your supervisor to set your
goals)
Path: Ultimatix Home My
Complete self-evaluation in Global SPEED Applications Talent Management
20 5 month
th
for your Mid Anniversary Appraisal (MAV) Global SPEED Worklist FYA
Notification
Conduct Mid Anniversary (MAV) Follow up with your supervisor to close
21 Performance appraisal discussions with 6th month the Appraiser Evaluation in Global
your supervisor SPEED
Path: Ultimatix Home My
Applications Talent Management
Initiate Appraisal in Global SPEED for your Global SPEED Appraisee Initiate My
22 7th month
Final Anniversary Appraisal (FAV) Appraisal
(Follow up with your supervisor to set your
goals)

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SR Check
Activity Timeline Remarks/ Navigation Path
No. (√)
Path: Ultimatix Home My
Complete self-evaluation in Global SPEED Applications Talent Management
23 10th month
for your Final Anniversary Appraisal (FAV) Global SPEED Worklist FYA
Notification
Follow up with your supervisor to close
Conduct Final Anniversary (FAV) the Appraiser Evaluation in Global
24 Performance appraisal discussions with 11th month SPEED. Please note that the FAV process
your supervisor must be completed on or before the 1st of
the 12th month

LEGEND:
To be Completed during Induction Program
Critical for Payroll processing
To be Completed within first week from Joining Date
Performance Evaluation for 0 to 6 months period
Performance Evaluation for 7 to 12 months period

3. Statutory Numbers Update

Main Path: Ultimatix Home >> Applications >> Employee Services >> Global ESS >> My Profile

Category Sub Path Supporting Documents Additional Notes

If you already have SSS, then any of the
following can be uploaded:
If you do not have an SSS ID
National Identifier 1. SSS ID (UMID is NOT accepted)
SSS yet, you may register online:
>> SSS
2. E1/ E4/ E6 Form www.sss.gov.ph
3. SSS Online Print-out
If you already have Philhealth, then any of the
following can be uploaded: If you do not have Philhealth
National Identifier
Philhealth yet, you may register online:
>>Philhealth 1. Philhealth ID
www.philhealth.gov.ph
2. Membership Data Record (MDR)
If you already have HDMF, then any of the
following can be uploaded:
If you do not have HDMF
National Identifier 1. PAG-IBIG ID
HDMF yet, you may register online:
>> HDMF
2. HDMF Loyalty Card www.pagibigfund.gov.ph
3. HDMF Membership Data Form (MDF)

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HR Induction Guide Version 1.0
 If you already have a TIN, then any of the
following can be uploaded:

1. TIN Card
If you do not have a TIN yet,
National Identifier
TIN 2. TIN Verification Please refer section on
>> TIN
3. BIR Documents with stamp Government forms (page 8)
-
(Previously processed BIR documents)
2305 (Tax Update), 1905 (RDO Transfer),
1902 (TIN Enrollment).
Main Path: Ultimatix Home
 Applications  Employee
No Supporting Documents needed. Services Global ESS  My
Bank
Bank Details Only need to key in BPI TCS Payroll Account Profile  Bank Details
Details
Number
Ensure Salary Account Box is
checked

After uploading your Statutory Details, please check your worklist regularly to see if the update has
been approved or rejected. Path: Ultimatix Home >> Applications >> Employee Services >> Global
ESS >> Responsibilities >>iTalent Responsibilities >> Track my Workflow. In case it is rejected, please
check the comments and upload again. In case of any errors or further queries, please send an email
to your HR with the subject line: statutory numbers update

Please Note:
1. All updates uploaded and approved on or before 1st of the month will be part of the 15th payout
2. All updates uploaded and approved on or before 16th of the month will be part of the 30th payout

4. Ultimatix Quick Links

Sr.
Description Path
No.
Ultimatix Home  My Applications  Employee Services 
1 To access your payslip
My Documents
To apply for leave and track leave Ultimatix Home  My Applications  Employee Services 
2
requests Employee Self Service  Global ESS  Leave

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HR Induction Guide Version 1.0
5. Government Forms

In relation to the Revenue Memorandum Order No. 37-2019 or Amended Policies, Guidelines and Procedures
on the Registration of employees- Employees earning purely compensation income, who shall subsequently
transfer/change its employer, shall have its TIN/registration records be transferred to the RDO having
jurisdiction over the place of their residence and not to the RDO of his/her new employer:

a. If the said employee will change or will have a new employer; or

b. The employees are transferring from head office to another branch office (or vice versa) of the same
employer or company.

Transfer of registration of employees shall be the responsibility of the employee. The employee shall submit
the duly accomplished and signed BIR Form No. 1905 to the old/previous RDO where the employee is
registered.

The transfer of registration of employees shall be executed by the old/previous RDO that receives the
application immediately or within twenty-four (24) hours from receipt of BIR Form No. 1905, depending on the
time the application was received. In case the employee’s location is relatively far from and/or unable to visit
the old/previous RDO for the submission of application of transfer of registration, a faxed/email copy of BIR
Form 1905 with signature and valid government issued Identification Card (ID) may be accepted by the
old/previous RDO to effect such request for transfer

BIR 1902 or TIN Application will still be processed by the employer in behalf of the employee.

Supporting
Form Purpose Additional Notes
Documents
Only applicable if TIN RDO code is
registered outside of Taguig. No need to
fill-out form if already registered in RDO
Consolidation/Transfer of
code 126 (Taguig).
RDO registration from
BIR 1905 NONE
previous employer's RDO
Please note that if you are submitting BIR
code to RDO 126
1905 Form, it has to be accompanied by
(Taguig).
BIR 2305 Form and necessary supporting
documents (refer next row)
FOR EMPLOYER UPDATE AND CHANGE OF TAX STATUS:
For update of any
employee related » Whenever there is an update, the latest 2305 will supersede the
information (New previous filed information thus, if you will increase your dependents,
BIR 1905 all their NSO/ PSA Birth certificates must be included in each filing.
Employer, Tax status,
Number of Dependents, » Scanned copy of the BIR form 2305 and attachments must be
Address etc.) uploaded in Ultimatix before submitting the hard copy to HR»
Finance» BIR.

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Form Purpose
Consolidation of income
within the same year to
BIR 2316
ensure that tax withheld
is equals to the tax due.
Notes
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HR Induction Guide
Supporting
Additional Notes
Documents
▪ Single to Married - » Spouse & Children are the only
NSO/ PSA Certified considered Eligible as Dependents. (Can
Photocopy of Marriage only cover maximum of 4 children and
Certificate should not be more than 21 years old).
▪ Single with/ to add
number of Child(ren)
as dependent(s)-
Associate's NSO/ PSA » If the father is declaring the child(ren)
Certified Photocopy of as his dependents, there needs to be a
Birth certificate & written waiver document from the mother
Child(ren)’s NSO/ PSA
Certified Photocopy of
Birth Certificate
▪ Married with/ to add
» For Married Employees, the husband
number of Child(ren)
must be the one declaring the number of
as dependent(s)-
dependents. No sharing or division of
Associate's NSO/ PSA
dependents. If wife will claim the number
Certified Photocopy of
of dependents; Waiver of husband on his
Marriage certificate &
right to claim additional exemptions must
NSO/ PSA Certified
be signed and submitted as an
Photocopy of Birth
attachment. Form (Annex F) is available
certificate of all
in BIR site.
considered dependents.
BIR 2316 issued by
Please refer Row 16 of the Roadmap
previous company/
section for more details on the upload
companies for the current
process in Ultimatix
taxable year.
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