3.2 Preventive Maintenance Program Plan - Revised 2022

Vectrus Systems Corporation Internal Operating Procedure (IOP)
Program — Base Operating Support (BOS) Services

at Naval Support Facility (NSF) Deveselu, Romania
Subject: No.: PMP.03
1502000 – Facility Investment
Effective: August 1st 2021
3.2 Preventive Maintenance Program
Cancels: None
Non MCSS Equipment
Program Approval: Approved By:
Digitally signed by Wayne Wells

Wayne Wells Date: 2022.01.28 07:54:21
+02'00'
This document is Vectrus Systems Corporation proprietary information produced, or distributed with exclusive rights to Vectrus, and may not
contain ITAR-controlled technical data, as defined by 22 CFR 120.10. This document may only be viewed by Vectrus employees or Vectrus
subcontractors with previously authorized viewing privileges via their subcontract. By viewing, printing, or possessing this document, you agree to
protect this document as Vectrus proprietary information and not to disclose or duplicate the quality system, quality procedures, and/or technical
data contained herein. Civil and criminal penalties may be enforced for unauthorized use and/or disclosure.
The U.S. Government has rights to this work pursuant to Contract # N6247020D0004
Uncontrolled When Printed — May Not Be Current Use/disclosure of data contained on this sheet is COMPANY PROPRIETARY
subject to the restrictions on the first page of this IOP.
Non MCSS Equipment Cancels: None
TABLE OF CONTENTS
Summary of Changes……………………………………………………………………………………………………………………………2
Preventive Maintenance Program of Non MCSS Equipment Scope……………………………………………………………………….2
Revision and Distribution ……………………………………………………………………………………………………………………….3
Responsibilities………………………………..…………………………………………………………………………………………………3
Certification, Training and Licensing…………………………………………………………………………………………………………...3
References and Technical Document …………………………………………………………….............................................................4
PM Performance………………………………………………………………………………………………………………………………….4
Access Control……………………………………………………………………………………………………………………………………4
Spare, Consumables and Support Equipment………………………………………………………………..………………………………4
Safe Work Practices……………………………………………………………………………………………………………………………..5
Permit to Work Systems…………………………………………………………………………………………………………………………5
Planned Disruption to Service…………………………………………………………………………………………………………………..6
Preventive Maintenance (PM) Program Non-MCSS Equipment (3.2) …………………………………………………………………….6
Annual Schedule (3.2) ………………………………………………………………………………………………………………..6
Monthly Schedule (3.2) ……………………………………………………………………………………………………………….7
HVAC and Refrigeration Systems (3.2.1)……………………………………………………………………………………………………..8
Interior and Exterior Lighting Systems (3.2.2) ………………………………………………………………………………..……………...9
Cathodic Protection Systems (3.2.3) ………………………………………………………………………………..…………….................9
Lightning Arrestors and Grounding Devices (3.2.4) ……………………………………………………………………………..................9
Fire Protection Systems (3.2.5) …………………………………………………………………………….................................................9
Compressed Air Systems (3.2.6)……………………………………………………………………………………………………………...10
POL System Facilities and Distribution Systems (3.2.7) …………………………………………………………………………………..12
Solar Hot Water Systems (3.2.8)……………………………………………………………………………………………………………...13
Mass notification Systems (3.2.9)……………………………………………………………………………………………………………..13
Uninterrupted Power Supply (UPS) (3.2.10) ………………………………………………………………………………………………...14
Industrial Control (IC) Systems(3.2.11)……………………………………………………………………………………………………...14
Aboveground Storage Tanks (AST) (3.2.12) …………………………………………………………………………………………….….16
Emergency Eyewash Stations (3.2.13) ……………………………………………………………………………………………………...17
Miscellaneous Systems (NON-MCSS) (3.2.14) …………………………………………………………………………………………….17
Boilers and UPVs (3.3.1)………………………………………………………………………………………………………………………17
Backflow Prevention Devices (3.3.2) ………………………………………………………………………………………………………..18
Grease Traps (3.4.1) …………………………………………………………………………………………………………………………..18
Exhaust Hoods and Ducts (3.4.2) ……………………………………………………………………………………………………………18
Fence Line Maintenance (3.4.3) ……………………………………………………………………………………………………………..19
Locksmith Services (3.4.4)…………………………………………………………………………………………………………………….20
Communication Manhole Inspections and Maintenance (3.4.5)…………………………………………………………………………..20
Overhead Doors (3.4.6)………………………………………………………………………………………………………………………..21
Service Requests (3.1)…………………………………………………………………………………………………………………………21
Emergency Service Requests (3.1.1) ………………………………………………………………………………………………………..21
Urgent Service Orders (3.1.2) ………………………………………………………………………………………………………………..22
Routine Service Requests (3.1.3) ……………………………………………………………………………………………………………22
Page 1 of 22
Cancels: None
Non MCSS Equipment
Summary of Changes
• Added Table of Contents
• Additions to: 1.6 PM Performance
• Additions to: 3.2 Annual Schedule
• Additions to: 3.2 Monthly Schedule
Non MCSS Equipment Maintenance Program

Scope
This Maintenance Program (MP) has been developed to meet the requirements outlined in Contract Award
N624702D0004 for Base Operating Support Services at Naval Support Facility Deveselu, Romania. This MP includes planned
maintenance activities and non-recurring maintenance services (Service Requests).
This MP outlines the maintenance objectives for the following systems:

• HVAC and Refrigeration Systems
• Compressed Air Systems
• Solar Water Heating Systems
• Industrial Controls
• Emergency Eyewash Stations
Page 2 of 22
Cancels: None
Non MCSS Equipment
• Boilers and UPVs

• Backflow Prevention Devices
• Grease Traps
• Exhaust Hoods and Ducts
• Fence Line
• Communication Manholes
• Overhead Doors
This Maintenance Program will include a Service Request, Preventive Maintenance Program, Inspection, Testing, and
Certification Program, to maintain and repair facilities, ground structures, and installed equipment and systems in NSF
Deveselu.
The aim of the MP is to identify the required maintenance activities to ensure that equipment and facilities are always fully
operational by:
• Ensuring optimal system and equipment operating efficiency
• Achieving expected system and equipment service life
• Protecting any warranties that are in effect and ensure they are not compromised or voided
This plan incorporates a traditional approach to maintenance activities to ensure that servicing and repair tasks will be
conducted in accordance with manufacturer’s recommendations, required standards, and good industry practices.
MP activities were executed upon the start of services. The MP will be dynamic in nature and adjust task priorities and
frequency in order to meet the needs of NAVFAC and their customers.
Revision and Distribution
Reviews will be conducted annually or any time a modification to the contract is made requiring revision to the MP. Upon
modification the updated MP will be forwarded to the KO’s office.
Responsibilities
The Facilities Supervisor is responsible for ensuring delivery of the MP, including any supporting data. The Non
MCSSFacilities Supervisor will have direct oversight of the various tradesman or subcontractors to ensure that
maintenance activities are carried out as required and do not impact the operational capability.
Certification, Training, and Licensing
All personnel performing Preventive Maintenance or Service Request tasks will have the required certifications and/or
licenses as outlined in Annex 1502000 – Spec Item 2.2.1. The individual certifications and licenses are stored on the
VECTRUS Portal Customer Page. In addition, the customer can request a copy of any document at any time.
Page 3 of 22
Cancels: None
Non MCSS Equipment
References and Technical Documents

References and Technical Documents are listed in J-1502000-02. VECTRUS has a Technical Library and Drawings Library
located in the Site Activation Area-Conference Room.
PM Performance
VECTRUS will strive to complete all required MP tasks as scheduled. The KO’s office will be notified anytime a PM Service
is either not complete or requires being rescheduled. The PM activities will be monitored by the Quality Manager (QM) and
the Quality Control Representatives (QCR’s). At the beginning of each month VECTRUS Maximo will produce a random list
containing 10% of the PM Work Orders scheduled for the month. This list will be given to the QM and QCR’s. This will be the
minimum quality inspections performed for the month. They will use the VECTRUS Quality Control Inspection Form to
complete the quality check. The completed form will be returned to the QM for review, corrective action, and reporting to the
customer.
A few key components of the QCI are, but are not limited to:
 Asset information correct
 Date and time of scheduled PM – on time or not
 Quality of overall work
 Discrepancies identified and corrected
 Paperwork completed correctly and thoroughly
 Any corrective action required
 Performance Standards
Access Control
It is understood that there are locations that require scheduled entry and VECTRUS will coordinate with the KO’s office to
facilitate these occurrences.
Spares, Consumables, and Support Equipment
VECTRUS plans for the provision of spares, consumables and support equipment to efficiently provide Preventive
Maintenance (PM) services for all areas identified within this MCSS Maintenance Program. An inventory for all stock rooms
is maintained in VECTRUS MAXIMO. As an asset is initially loaded into VECTRUS Maximo all required parts known for a
specific frequency of PM will be added into the system so that it prints out when the PM is due. The Technicians can use this
information to obtain the needed items in advance of the PM making the process more efficient.
VECTRUS staffs the customer supplied warehouse that stores all equipment, consumables, and critical spares. All supplies,
parts, and tools issue are governed by VECTRUS Procedure Supplies, Materials, Tools Issue and Return. This procedure
details the process technicians must follow to receive the needed materials to perform their PM’s and Service Request Work
Orders.
Page 4 of 22
Cancels: None
Non MCSS Equipment
Safe Work Practices

The maintenance activities carried out for the contract shall, as far as is reasonably practicable, adhere to OSHA, EM385-1-
1, NAVFAC, and Vectrus’s Accident Prevention Plan (APP)
VECTRUS ensures the health, safety and welfare of its employees at work by providing and maintaining comprehensive and
valid Activity Hazard Analyses () to ensure:
• Safe working environment
• Safe work equipment
• Safe systems of work
• Competent workforce
This will be achieved using Vectrus’s standard practices for Environmental, Safety and Health operations as outlined in
Vectrus’s NSF Deveselu APP.
VECTRUS has conducted a review of all likely maintenance activities and identified which require AHA’s. No activities were
identified that require additional documentation that are already included within Vectrus’s standard document library. Where
additional tasks are agreed, new assessments may be required. All applicable AHA’s will form part of the VECTRUS AHA
library so that the maintainer is made fully aware of the risk mitigation processes and work instructions to be adopted prior to
conducting any maintenance task.
Safety talks are conducted weekly. Under the supervision of SM and Site Safety & Health Officer (SSHO), the maintenance
personnel deliver the talks to their peers.
Permit to Work Systems

VECTRUS maintains a Permit to Work System that requires personnel to obtain certain permits to perform certain tasks.
These include but are not limited to: Hot Works for Electrical Work, Hot Works for Welding/Cutting, and Confined Spaces
access.
A permit-to-work system is a formal recorded process used to control work or testing which is identified as potentially
hazardous. A more detailed description of this system is found in Vectrus’s NSF Deveselu APP. Essential features of permit-
to-work systems are:
• Clear identification of who may authorize jobs (and any limits to their authority) and who is responsible for
specifying the necessary precautions
• Training and instruction in the issue, use and closure of permits
• Monitoring and auditing to ensure that the system works as intended
• Clear identification of the types of work considered hazardous and permitted under the specifics of the individual
permit to work.
• Clear and standardized identification of tasks, risk assessments, permitted task duration and supplemental or
simultaneous activity and control measures.
Page 5 of 22
Cancels: None
Non MCSS Equipment
This Permit to Work must be completed in addition to the required AHA for the task at hand. Both must be approved by
the SSHO.
Planned Disruption to Service

VECTRUS will provide to the KO with at least five (5) work days advance notice of any planned disruption of service.
Any planned disruptions of service will be agreed upon with KO. If the discontinued service is due to an emergency
breakdown VECTRUS will notify the KO, affected tenants and customers as soon as practical.
Non MCSS Equipment Maintenance Program (3.2)

Preventive Maintenance (PM) Program (3.2)
Annual Schedule (3.2)
PMs will be performed in accordance with the Annual Preventive Maintenance Schedule. The schedule is updated annually,
after a new MOD, upon award of an extension, or changes to equipment, and updated on the VECTRUS Portal to be available
for the customer to review at any time.
As the Annual PM Schedule addresses the current list of assets and required services for a given year, it is also Vectrus’s
intent to monitor the schedule as the year progresses to identify and report back to the customer equipment issues that may
be indicative of:
• Recurring failures or maintenance issues
• Reaching End of Life for an asset
• Challenges in either acquiring parts for an asset due to obsolescence or software outdating.
• Challenges with any specific vendor’s availability to meet the needs of service contracts
All of these issues are entered into VECTRUS Maximo and can easily be pulled for trending analysis
Our maintenance team members will perform PM actions including equipment condition assessments, inspections, testing,
cleaning, lubrication, adjustment, calibration and minor part and component replacement for systems and equipment to
sustain a fully functional and operable condition in accordance with OEM specifications.
Specific preventive maintenance technique (metered, corrective, interval-based, and condition assessment) adopted or
recommended for each component, equipment or system depends on the actual condition as well as priority (status and
criticality) and is based on OEM recommendations and industry best practices.
All Non MCSS equipment is available or online, within technical specifications, 99.9% per month or as required during
heightened conditions of readiness.
VECTRUS personnel participate in a weekly NAVFAC/PWD meeting to deliver a two-week forecast of PM services . In
addition, offers an opportunity to supply corrective actions being taken on existing issues.
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Cancels: None
Non MCSS Equipment
Monthly Schedule (3.2)

VECTRUS will submit a monthly preventive maintenance schedule, unaccomplished maintenance report, repair status report, and
summary of maintenance and repair accomplished under the various maintenance programs report, per Section F.
The monthly preventive maintenance work schedule will identify the VECTRUS Work Order Number, Description of asset,
asset location, asset number, Annex, Frequency of PM, Scheduled Date, Start Time, and Estimated Finish Time for each
PM.
The Monthly PM Schedules will be uploaded to the VECTRUS Portal in Five work days prior to the beginning of each month
Per Section F Annex 1502000/ Spec Item 3.2. Monthly PM Work Schedule. The schedule is due monthly, with invoice for
preceding month by the fifth of the new month. As VECTRUS would like the customer to know at the beginning of the month
what the schedule is, we have chosen to submit no later than the first of the month for which the PM’s are scheduled.
For like assets in a group or room, one (1) work order will be generated for the PM service listing all assets to be serviced;
“no” asset number will be listed.
An example of the body of the Work Order for “multiple assets”.
On or before the first of each month the Monthly Schedule will be uploaded to the VECTRUS Portal and available for
the customer to access. The Work Control Clerk will print out each PM to include:
• VECTRUS Work Order
• Job Plan Specific to the Asset and service to be performed
A sample Monthly Schedule is located in Addendum B
A sample PM document package (WO, Job Plan) is located in Addendum c.
All maintenance and repair activities are tracked in VECTRUS Maximo.
As there are several hundred PM services per month in the Non MCCS Compound it is essential to schedule in such a way
that “Non-Recurring” Service Requests can also be managed without allowing PM services to slip. As stated earlier in the
document, all PM Frequencies are based upon manufactures/vendors/SME’s recommendations. That being said, as the
monthly schedule is prepared the Technicians review all PM services for the upcoming months and schedule in such a way
to allow for movement to accommodate unforeseen emergent/urgent Service Request without compromising the PM Services
to be performed.
All assets that will be maintained by the MP is listed in Section J-1502000-04 Non-MCSS Inventory which also lists the
equipment location. The frequencies are dependent upon either the manufacturer’s recommendation or contract requirement
as identified in Annex 1502000.
Page 7 of 22
Vectrus Systems
Systems Corporation Internal Operating Procedure (IOP)
Program — Base
Base Operating
Operating Support
Support(BOS)
(BOS)Services
Servicesat
Naval Support
at Naval Facility
Support (NSF)
Facility Deveselu,
(NSF) Romania
Deveselu, Romania
21
3.2 Preventive Maintenance ProgramNon
MCSS Equipment Cancels: None
All inventories in Section J will be reviewed and updated to be sure Section J is consistent with items that are in place
throughout the compound. As sections of inventory are completed VECTRUS Maximo will be updated and the customer will
be notified in writing of the results.
Job Plans currently being used are maintained in VECTRUS Maximo and are printed out with each PM WO. As equipment
or systems are added/removed, VECTRUS Maximo is updated upon receipt of the MOD.
HVAC and Refrigeration Systems (3.2.1)
PM services will be provided IAW Spec Item 3.2.1 HVAC and Refrigeration Systems.
Our maintenance team members will perform all necessary PMs on HVAC and Refrigeration systems provided in Section J-
1502000-04 to ensure proper operation, minimize disruptions and maximize performance.
PM services regarding Non MCSS f HVAC and Refrigeration Systems have six different categories and job plans; Air
Handling Units (AHU),Make Up Air Units, Fan Cooling Units, Heat Pumps performed monthly, quarterly, semi-annually, and
annually; Geothermal Chillier performed quarterly; Fan Coil Units performed quarterly.. Job Plans for each frequency of PM
are printed for the technician to follow and document all readings, findings, and repairs.
As part of our PM Program for HVAC and Refrigeration systems, qualified HVAC and Refrigeration Technicians perform
condition assessments, predictive/preventive maintenance and corrective maintenance with schedules, specific job plans,
and procedures all detailed in VECTRUS Maximo.
Technicians perform their maintenance work in compliance with manufacturer's recommendations; established industry
standards, and specific requirements identified in Section C and J of the contract. The Technicians refer to the appropriate
publications and drawings found in the Tech Pub Library in the VECTRUS office area.
Technicians inspect and perform preventive maintenance tasks for HVAC Systems accordingly with O&M
manuals, References and Publications. The following activities are then performed:
 Inspection of wiring and panel components for loose connections, with tightening performed as required.
 Checking the unit for it range of control; correct pressure differential on all position controllers; source of the signal
and its amplification on electronic controls; air systems for leaks and repairs as necessary; and relays, pilot valves
and pressure regulators for proper operation
 Checking the suction and refrigerant lines for any damage, leaks.
 Performs repairs or replacements on equipment or components and replaces air filters, filter dryers, sensors,
controllers, and thermostats as needed.
 Inspect outside covers and panels for damage
 Inspect control panel power switch
 Check refrigerant sight glass
 Inspect return air filter
 Inspect condenser air intake filters
 Inspect evaporator fins, temperature sensors.
 Checking the electronic expansion valves operation.
 Checking supply air filters condition. Cleaning, replacing as needed.
 Checking fans motor driven belts condition. Replacing as needed.
 Checking condensing units compressors condition, replacing as needed.
Page 8 of 22
Vectrus Systems
Systems Corporation Internal Operating Procedure (IOP)
Program — Base
Base Operating
Operating Support
Support(BOS)
(BOS)Services
Servicesat
Naval Support
at Naval Facility
Support (NSF)
Facility Deveselu,
(NSF) Romania
Deveselu, Romania
21
3.2 Preventive Maintenance ProgramNon
MCSS Equipment Cancels: None
 Checking electronic control boards, variable frequency drives functionality, replacing as needed.
Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J-1502000-06.
The HVAC Equipment is divided in multiple subsystems: Fan Cooling Units, Heat Pumps, Energy Recovery Ventilators,
Duct Heaters, Electric Wall Heaters, Air Handling Units, Make Up Air Units, Heat Pump Chillers, Air Cooled Chillers, Variable
Air Volume Boxes, Chilled and Hot Water Buffer Tanks, Mini Spit A/C units, Variable Refrigerant Flow Systems, Walk-in
Freezers, Refrigerators, Exhaust/Supply Fans.
All refrigerant, nitrogen, oxy-acetylene brazing/torching kits are stored in High bay Hazmat storage area. When the
technicians perform HVAC service they fill out the Refrigerant Usage Log which means date of repairs performed,
equipment asset, location, quantity of refrigerant recovered, reused or added to the HVAC units. The refrigerants are
captured in accordance with all Federal, state and local environmental regulations.
The preventive maintenance tasks/job plans frequency can be: weekly, monthly, quarterly, semiannually, annually,
according to O&M manuals and other technical references (UFC, NAVSEA, NAVFAC documents).
Interior and Exterior Lighting Systems (3.2.2)
Our maintenance team will develop and implement a program to inspect, clean, re-lamp and make all
necessary repairs to interior and exterior lighting systems. Monthly Preventive Maintenance will be performed
Cathodic Protection Systems (3.2.3)

Maintenance team will maintain, inspect, and test cathodic protection systems in accordance with UFC 3-570-
06.
Lightning Arrestors and Grounding Devices (3.2.4)
Our maintenance team members will perform maintenance to lightning arrestors and grounding devices in
accordance with NFPA 780.
Fire protection Systems (3.2.5)
Our maintenance team members will maintain, inspect, and test fire protection systems in accordance with
UFC_3_601_02_2021. The Contractor shall maintain, inspect, and test fire protection systems to operate as
designed
We notify facility occupants, fire department, and installation security prior to performing maintenance,
inspection, or testing of fire suppression
systems
Page 9 of 22
Cancels: None
Non MCSS Equipment
PM Services are performed on the fire protection systems to include, but are not limited to, the following actions:
 The Installation’s site-wide system components and detectors are checked to test to verify operability and to make sure
no change occurred that could affect performance.
 Adjustments are made, where necessary.
 Inspect electric connections.
 Lubricate, where needed.
 Check for leaks.
 Verify accessibility and condition. Check for obstructions.
 Verify that the results are within acceptable limits or identify corrective measures.
 Verify initiation and receipt of alarm at the beginning of the heating season.
 Low Point Drains : Drain all low points to remove condensation prior to the cold season.
- Monthly PMs:
 Fire Pumps: Jockey, Horizontal & Centrifugal;
 Risers & Sprinkler Systems (Wet & Dry).
 Ansul.
- Annual PMs:
 Fire alarm panels.
 Fire Hydrants.
 Mass notification System.
Compressed Air Systems (3.2.6)

Our PM Program covers all the equipment listed in Section J-1502000-04 Compressed Air Systems which includes two
air compressors and one air dryer.
PM Services are performed monthly, quarterly, annually accordingly with O&M manuals and NAVFAC MO-206 and
NAVFAC MO-209 publications.
PM tasks and job plan frequency are listed on the PM work order for each equipment. The tasks performed by the
technicians during PM are listed below:
Monthly:
- Apply the appropriate safety requirements and using the proper PPE for the task being performed
- Disconnect main power feed. Lock out/Tag out.
- Checking the motor belts condition, replace if needed.
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Non MCSS Equipment
- Checking the pressure relief valves operation

- Checking the high pressure suction and discharge valves for leaks. Perform repairs as needed
- Checking the pressure gauges calibration.
- Cleaning the intake air filter
- Wiping the machine
- Checking bolts/anchors tightness, perform adjustments as need, avoiding overtightening.
- Checking unusual noises, vibration, overheating.
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Non MCSS Equipment
Quarterly:
Inspect the compressor for the following tasks:
- Wear and dirt on, compressor valves
- Operation of all safety valves
- Wear of packing and scoring of piston rods
- Sludge accumulations in crankcase
- Tightness of cylinder head bolts
- Tension, wear, and deterioration of belts
- Wear of connecting rods and crossheads
- Wear of, and dirt in, bearings
- Operation of lubricators and oil cups
Annual Inspection:
Repeat the quarterly inspection outlined above and inspect for the following conditions:
- Wear, scoring, and corrosion of, and dirt in, cylinders.
- Leakage, wear, scoring, and security to the piston rod of pistons; head clearances.
- Damage, wear, and tightness of, and dirt in, piston rings.
- Wear at packing glands of piston rods and security of piston rods to crosshead and piston.
- Wear and proper operation of crankcase and crankshaft bearings.
- Wear and proper operation of crossheads, crosshead guides, wedges, and pins.
- Security to shaft of flywheel; wear and dirt on flywheel bearings.
- Alignment of compressor with drive
Job Plans currently being used are in Addendum A listed at the end of this document.
POL System Facilities and Distribution Systems (3.2.7)
Our PM Program covers all the equipment listed in J- 1502000-07.

Maintenance team will maintain POL system facilities and distribution systems in accordance with NAVSUP P-
558, UFC 3-460-03, NAVFAC MO-230, and NAVSUPINST
4750.1
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Cancels: None
Non MCSS Equipment
Solar Hot Water Systems (3.2.8)
Our PM Program covers all the equipment listed in Section J-1502000-04 which includes: Solar Hot Water Collectors, Balance
Valves, Buffer Charge Pumps, Anti-Legionella Pump, Solar Collector Glycol Pump, Automatic Mixing Valves, Hot Water
Storage Tank, Expansion Tank, Heat Exchanger, Heat Dissipator.
PM services performed by the technicians meet the OEM standard an manufacturer’s recommended procedures.
PM tasks/job plans frequency are stated for each equipment on the PM work order.
Solar Water heating systems and equipment are maintained and repaired to sustain a fully functional and operable condition
in accordance with OEM specifications.
The task that the technicians need to follow on the PM inspections are listed below:
- Cleaning the collectors/panels glass regular for heat transfer efficiency
- Checking the connectors, pressure and temperature relief valves condition, replacing if needed
- Checking the Glycol Pump, Anti-Legionella Pump, Buffer Charge Pump for unusual noises, overheating, flow settings
- Cleaning the Heat Exchanger plates, visual inspection for leaks or other damages occurred
- Checking the charge pressure of the expansion tank and for leaks
- Checking the mixing valves operation and for leaks
- Checking the Heat Dissipator functioning including fan for unusual noises, vibration
- Checking the support frame for loose bolts.
Mass notification Systems (3.2.9)
Our maintenance team members will maintain and repair to sustain a functional and operable condition of mass
notification systems and equipment in accordance with OEM specifications and UFC_3_601_02_2021 .
PM Services are performed on the fire protection systems to include, but are not limited to, the following actions:
Annual checks:
 Test to verify proper receipt of signals (inputs) from Local Operating Consoles (LOCs)
 Verify that all lamps and LEDs are illuminated
 Verify condition of power supplies and batteries.
 Resolve any trouble indications.
 Test to verify operability.
Page 13 of 22
Cancels: None
Non MCSS Equipment
Uninterrupted Power Supply (UPS) (3.2.10)
Our PM Program covers the UPS equipment inventory listed in Section J-1502000-08.
Job Plans have been developed and implemented to direct the technician’s performance of the maintenance work
in compliance with documents listed OEM Manuals and best industry standards.
Weekly and Annual PM Service are performed on the UPS systems include, but are not limited to, the following
actions:
Weekly
▪ Record charge system readings
▪ Check air filters and replace if necessary
▪ Check UPS room temperature and ventilation system
▪ Check alarm lights
▪ Check read-out voltages, amperage, and vacuum levels in the control panel
▪ Check the flywheel enclosure
▪ Check the oil in the vacuum pump
Annually
▪ Tag-Out system
▪ Verify and record status of the system
Industrial Control (IC) Systems (3.2.11)
Our PM Program covers all the assets (Building Automation Control Panels) listed in Section J-1502000-04 Industrial
Controls. All the buildings HVAC systems are controlled by a DDC (Digital Direct Control) Building Automation System (BAS).
The control systems provide continues monitoring and remote operation for the following systems and components:
- Chillers, Air Handling Units, Make Up Air Units, Exhaust Fans
- Variable Refrigerant Flow System, Fan Cooling Units, Mini Split A/C units
- Chilled and Hot Water Pumps, Recirculating Pumps, Water Distribution Pumps
- Chlorine Pumps, Backflush Strains, Motor Operated Vales, Isolation Valves
- Pressure Temperature Sensors, Pressure Differential Switches.
- Variable Air Volume Boxes, Motorized Dampers, Variable Frequency Drives.
- Solar Panels Recirculating Pumps, Unit Heaters.
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Non MCSS Equipment
The BAS technicians have full responsibility for maintenance and repair, up to the limit if liability, for the entire Building
Automation Systems including all sensors, actuators, programable logic controllers (PLC), Automation Servers, Analog and
Digital Control Modules, Transformers, Power Supplies, Field Stations, Work Stations and Software Updates.
The PM Services are performed based on manufacturer’s recommended procedures, OEM, UFC 3-410-02 and relevant
policies, procedures and statutes listed in Attachment J-1502000-02.
The BAS PM Services covers all software and hardware associated with the Industrial Control (IC) systems.
When necessary, the BAS Technicians are responsible to contact, coordinate and interface with outside entities for technical
support to ensure systems remain operational.
The BAS receives PM Services weekly, monthly, and quarterly. An overview of key components included in PM Services
are, but are not limited to:
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Non MCSS Equipment
Weekly:
• Check the communication and system health between BAS panels and SCF Workstation
• Verify the network switch of each BAS Panel for any fault alarms
• Verify output power to each Transformer
• Check the alarms history, acknowledge, reset, perform repairs as needed.
• Check the operation of the HVAC Equipment tight in Non MCSS BAS Workstation
• Verify electrical wiring, circuit breakers, and that all devices connected and working properly
Monthly – In addition to Weekly
• Clean panels
• Verify functional performance between automatic server and controlling equipment
Quarterly – Repeat Monthly Tasks.
Aboveground Storage Tanks (AST) (3.2.12)

Our maintenance team members will perform PM inspections and repairs to ensure compliance with OPNAV 5090.1, 40 CFR
112, UFC 3-460-03, NFPA and UFC code requirements, and local environmental regulations. Inspection, testing and repair of
aboveground fuel oil storage tanks, including associated piping, HW tanks, gauges, controls, leak detection systems, cathodic
protection devices, level indicating equipment, line leak detection equipment, solenoid valves, and normal and emergency
vents, vapor recovery equipment, and secondary containment systems; removal of debris/clutter from containment areas, drain
water within containment areas, and cleaning spill buckets; used oil and oily wastewater collection tanks, propane, oil and fuel
tanks integral to operating equipment (such as those associated with hydraulic lifts, generators, and boilers), portable petroleum
containers with a capacity of 55 gallons or more. Secondary containment systems shall be drained of rainwater following storm
events and kept free of debris. The Contractor shall perform annual check and testing for proper operation (leaks, condensate
buildup. The Contractor shall submit all completed tank inspections per Section F. The Contractor shall ensure that
contaminants (e.g. dirt, debris, and water) are removed from petroleum storage tanks as needed to ensure proper operation of
the equipment supported by the storage tank. The Contractor shall dispose of debris, petroleum contaminated water, sludge, and
residual fuel in accordance with local and Federal regulations
Non-emergency spills/releases inside of secondary containment shall be cleaned up upon discovery. Reporting of and response
to emergency spills/releases and leaks shall follow the local procedures
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Cancels: None
Non MCSS Equipment
Emergency Eyewash Stations (3.2.13)
Our PM Program covers all the Eyewash Stations listed in Section J-1502000-04 Non MCSS Inventory which includes four
assets.
PM Services are performed Weekly, all maintenance, repairs and testing are in accordance with ANSI Z358.1-2009,
American National Standard for Emergency Eyewash and Shower Equipment and OSHA 29 CFR 1910.151, Medical Services and
Firs Aid.
The technicians are maintaining the Eye Wash Stations to ensure safe, reliable, uninterrupted service.
The tasks that they will follow at the Weekly PM inspection are listed below:
- Visual Inspect the area around Eye Wash Station to ensure there are no obstructions as (pallets, ladders, buckets, boxes)
between the Hazard and the Eye Wash Station.
- Check for Eye Wash Safety Sign if is highly visible
- Visual Inspect for water leaks, moisture, cracks or any damage occurred.
- Check for dirt and debris, clean as needed.
- Check if all the parts of the Eye Wash Station are functional (rod, flag)
- Run water for one minute to see that there is proper flow and that the running water does not appear dirty or cloudy.
- Check the water temperature should be 16-38 Celsius
- Check if the card has been initialed and dated properly
- Report any obstructions, damage, improper flow or other potential problem to designated safety personnel.
Job Plans currently being used are in Addendum A at the end of this document.
Miscellaneous Systems (NON-MCSS) (3.2.14)
Our maintenance team members will perform PM’s to all equipment listed in sections
J-1502000-04
Boilers and UPVs (3.3.1)
Our PM Program covers all the Boilers and UPVs listed in Section J-1502000-04/Spec Item 3.2.1 and 3.3.1 PM
Services scope is to test, inspect, and certify boilers and UPVs to ensure they are safe, fully functional and operational.
Vectrus will prepare boilers and UPVs for testing, inspection in accordance with the National Board of Boiler and
Pressure Vessel Inspectors Code, UFC 3-410-06 and UFC 3-430-07.
Page 17 of 22
Cancels: None
Non MCSS Equipment
Backflow Prevention Devices (3.3.2)
Inspection, testing, and certification requirements of the applicable regulatory agency and UFC-3-230-02,
UG-2029- ENV, and OPNAVINST 5090.1.
Maintenance team will provide a five working days advance notification to the KO when backflow
prevention devices are ready for testing and certification. Annually and Semi-annually maintenance will be
performed
Grease Traps (3.4.1)
Our PM Program covers Grease Traps Maintenance which includes removing and disposing of grease to ensure they
function properly.
The PM Service are performed in accordance with Environmentally approved procedures and with OEM procedures.
PM/job plans tasks are listed below and their scope is to meet the intended purpose of the equipment:
- Open the access lid, perform visual inspection to determine if cleaning is required.
- Check for any grease deposits, build-up inside the pipes, grease interceptor.
- Remove the semi-solid layer of greasy waste from the top of the liquid surface
- Inspect for any clogged drain pipes. Clean the trap any time when wastewater woill not be passing trough it.
- Check the grease and high level sensor operation, check the alarming device for any active alarms.
- Record maintenance activities in a log book.
Exhaust Hoods and Ducts (3.4.2)
Our PM Program covers all the Exhaust Hoods, Exhaust Fans, Roof Hoods and Ducts listed in Section J-1502000-
04 Non MCSS Inventory.
The technicians perform PM to the Exhaust Hoods, Fans and Ducts to ensure that they are clean and sanitary.
PM services include the hoods, plenums, fans, fan housing, grease removal devices, weatherproof covers and the full length
of ventilating ducts.
PM Services are in accordance with the requirements of the National Board of Fire and Underwriters and the current
standards of the National Fire Protection Association, NFPA Standard 96, Chapter 8, 8-3 through 8-4.
Job Plans have been developed and implemented to direct the technician’s performance of the maintenance work in
compliance with documents listed OEM Manuals and best industry standards.
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Cancels: None
Non MCSS Equipment
Quarterly and Semiannually PM Service are performed on Exhaust Hoods, Fans systems include, but are not limited
to, the following actions:
- Inspecting, Cleaning the Exhaust Hoods and ducts
- Inspecting, Cleaning the grease traps
- Inspecting the Exhaust Fans motors for unusual noises, vibration, overheating
- Checking the belts condition for belt driven fans, replacing as needed
- Checking belts tightness, perform adjustments as needed.
- Checking fan housings, motor brackets bolts tightness.
- Inspecting the power supply cables for any damage.
- Inspecting the fan impeller for cracks
- Checking bearings for smooth operation.
- Greasing the shaft, bearings if applicable.
- For kitchen exhaust hoods cleaning need to fill out the report about last cleaning date and next cleaning date.
Fence Line Maintenance (3.4.3)
Our PM Program covers Fence Line which means inspections and maintenance to ensure fence lines they maintain
security integrity and function properly.
Fence Line maintenance includes all interior and perimeter fence lines, manual and automatic gates and roadway
fence barriers.
The Monthly PM tasks/job plan that the technicians needs to follow are listed below:
- Inspecting to ensure that all holes or tunnels dug by animals under the fence are filled in.
- Opening/closing the gates to verify for smooth operation.
- Apply oil, grease spray on the hinges, latches, bolts.
- Check for any rust spots, remove, paint as needed.
- Check the fence line, gates, poles alignment, perform repairs as needed.
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Cancels: None
Non MCSS Equipment
Locksmith Services (3.4.4)

Our PM Program covers Locksmith Services to ensure locks, roll up doors, GSA approved containers, vaults, X-09
and X-10 locks, mechanical combination locks, door locks and safes are functioning properly.
The PM Services include but are not limited to:
- Provide and install lock cores, re-core and re-pin locks, manufacture keys, change lock combinations (including
safes, GSA containers, electronic locks and entry controls), emergency access services for lock devices for which the
combination or key is not available, maintenance and repair to the card key locks (to include annual replacement of batteries),
cutting new keys.
- Locksmith shall maintain key and lock logs for buildings, containers and equipment.
- All the work performed for Locksmith Services will be in accordance with IAW SECNAVINST 5510.36 when
applicable.
Communication Manhole Inspections and Maintenance (3.4.5)
Our PM Program covers all the Communication Manholes listed in Section J-1502000 – Non-MCSS Equipment.
The technicians will perform Quarterly manholes inspections and maintenance to ensure that they are free of debris
and water.
There are 40 communication manholes located on the installation. Twenty manholes are considered confined spaces
and can hold up to 1000 gallons of water. Twenty are smaller: 2 ft. diameter.
The steps that technicians will follow during PM on Communication Manholes are listed below:
- Inspecting the manholes and pump clear of water and remove all debris as necessary.
- Ensure that manholes are free of water and all debris.
- Check if the access cover is visible and accessible
- Check the concrete pad for cracks or other damages, report any discrepancies
- found. Job Plans currently being used are in Addendum A at the end of this document.
Page 20 of 22
Cancels: None
Non MCSS Equipment
Overhead Doors (3.4.6)

Our PM Program covers all the Overhead Doors listed in Section J-1502000 Non-MCSS Equipment.
PM Services are performed to ensure doors operate smoothly during normal daily activity.
PM Services are in accordance with manufacturer’s recommended procedures, OEM standards.
The PM/job plan tasks that the technicians will follow are listed below:
- Check door operation (opening/closing),check the safety pressure switch operation

- Lubricate the rollers, hinges, tracks and pulleys or bearings.
- Check for any rust spots, remove if necessary
- Check the weather stripping for worn or if it’s missing altogether, replace it as needed.
- Check the control panel for any active faults/ alarms.
- Perform reversal test. Place a piece of wood on the floor. When the door is closing and it strikes the wood should
immediately reverse. If it doesn’t, call professional service company for repairs.
Service Requests (3.1)

VECTRUS receives trouble calls through VECTRUS staffed Service Request Helpdesk located in the Housing and Dining
Facility (HDF) in accordance with the service order requirements in Annex 1501000/Spec Item 3.1.1.
VECTRUS Helpdesk personnel perform the Service Request processing in accordance with VECTRUS Procedure 180-
50RBOS, Work Control and Helpdesk Procedures.
VECTRUS works with our customers to schedule and perform trouble calls in a way that minimize disruptions daily operational
activities.
VECTRUS will perform service requests to ensure facilities, ground structures and installed equipment and systems are
restored to a safe, normal working condition and function properly, in a timely manner.
Service order work may include repairs to existing facility assets and equipment as well as newly installed facility assets and
equipment, work to facilities and structures located on the installation but not listed in the facilities listing, facilities and
equipment that are not maintained through a recurring work schedule or program.
Service Calls are categorized into three types: Emergency, Urgent, and Routine.
Emergency Service Requests (3.1.1)

Service Requests will be classified as “Emergency” for any facility deficiency that immediately compromises the mission or
life, health and safety of personnel, including but not limited to, failure of any utility, fire protection, environmental control, or
security alarm systems. NSF Command and VECTRUS Leadership is immediately notified of all requests dispatched as
Emergency.
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Cancels: None
Non MCSS Equipment
Per Procedure, Emergency Service Requests are dispatched within one (1) hour following receipt.
VECTRUS will perform emergency service requests 24 hours a day, seven days a week. Emergency service orders are
arrested within 24 hours of receipt of request.
VECTRUS will respond to emergency service requests with the appropriate service personnel and equipment to commence
work immediately. The responding Technician will remain at the worksite until the emergency has been arrested. In the event
the Technician is unable to arrest the Emergency situation, they will immediately inform NSF/PWD Command and VECTRUS
Leadership to scramble additional support.
Urgent Service Orders (3.1.2)

Service Requests will be classified as “Urgent” for any deficiency that does not immediately endanger personnel or property,
but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-
being of personnel or the continued operation of a service or system.
VECTRUS will perform urgent service requests to repair damaged facilities, ground structures, and installed equipment and
systems to normal working condition. Urgent Service Requests are not required to be responded to outside regular
Government working hours. However, every attempt inside the Non MCSS facilities, grounds structures and installed
equipment will be made to respond as quickly as possible. Worst case scenario, Urgent Service Requests will be completed
within five (5) working days.
Routine Service Requests (3.1.3)
Service Requests will be classified as “Routine” for any deficiency that does not qualify as Emergency or Urgent, but is
needed to maintain the designated facility condition, e.g., to repair to such a condition that it may be used for its intended
purpose and to maintain normal working condition. Routine does not include improvement work.
VECTRUS will perform routine service requests to repair damaged facilities, ground structures, and installed equipment and
systems to normal working condition. Performance of routine service requests is not required outside of Government regular
working hours. However, every attempt inside the Non MCSS facilities, ground structures and installed equipment will be
made to respond as quickly as possible. Worst case scenario, Urgent Service Requests will be completed within 30 working
days.
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Cancels: None
Non MCSS Equipment
Addendums
Addendum A: Sample Job Plan
Addendum B: Sample Monthly Schedule
Addendum C: Sample Work Order for PM
Services
Cancels: None
Non MCSS Equipment
Addendum A
Sample Job Plan
Job Plan Details

GERKTRF-D3040124M: FAN COIL UNIT - DUCT, MONTHLY, BOSC ROMANIA
Organization: NAVFAC Priority: 0
Site: 11001 Interruptible?: N
Type: MAINTENANCE Supervisor:
Duration: 360:00 Crew:
Job Plan Tasks
Task ID Description
10 Before you clean the air conditioner, be sure the power supply is off
20 Check if the wiring is not broken off or disconnected
30 Use a dry cloth to wipe the indoor unit and remote controller
40 A wet cloth may be used to clean the indoor unit if it is very dirty
50 NEVER use a damp cloth on the remote controller
60 Clean the air filter
70 Visually inspect the branch control refrigerant box and refrigerant

lines for leaks
80 a. Perform repairs as needed
90 Check supply air temperature to determine AC unit efficiency
100 Clean surrounding area
110 Fill out maintenance check and report deficiencies.
Cancels: None
Non MCSS Equipment
Addendum B
Sample Monthly Schedule
Cancels: None
Non MCSS Equipment
Addendum C
A
Sample Work Order for a PM
Cancels: None
Non MCSS Equipment
Associated Documents (Please see attached at the end of this document)

Activity Hazard Analysis
Associated Documents Activity Hazard Analysis (AHA)
Activity/Work Task: Facilities Overall Risk Assessment Code (RAC) (Use highest code) M
Project Location: NSF Deveselu, Romania Risk Assessment Code (RAC) Matrix
Contract Number: N62470-20-D-0004 Probability
Severity
Date Prepared: August 29, 2020 Frequent Likely Occasional Seldom Unlikely
Catastrophic E E H H M
Prepared by (Name/Title): A n d r e i M a g n e a -Facilities Supervisor
Critical E H H M L
Marginal H M M L L
Reviewed and Charles
accepted by Frederick JTF
(Name/Title)
SSHO Manager Facilities Supervisor COR Negligible M L L L L
Notes: (Field Notes, Review Comments, etc.) Unlikely: Employees rarely exposed to hazard
Seldom Employee exposed to the hazard rarely: on average
This Activity Hazard Analysis shall be discussed by supervisor to all Step 1: Determine the less than once per month.
personnel involved in sustainment, restoration & modernization of Probability of each job Occasional: Employee exposed to the hazard occasionally, on
step occurring after average once per month.
government facilities.
controls are in place. Likely; Employee exposed to the hazard routinely; on average
once per week.
This AHA will be reviewed and revised as necessary (i.e. changes with the Frequent; Employee exposed to the hazard daily
site conditions or operations, new hazard is discovered or changes of Catastrophic: Death or multiple serious long-term injuries
Step 2:
competent / qualified personnel) Critical: Long term injury (Loss work day)
Determine the Severity
Marginal: Recordable injury.
(outcome) of the event
Negligible: No specific treatment or loss of work, First Aid
should the controls fail. required only.
Step 3:
Determine the RAC by finding the severity and probability for each task. Record the RAC in
the RAC column for each task.
1. Low Risk No further immediate controls are required.
2. Medium Risk Task can only proceed with appropriate controls
in place. Proceed with caution and care.
3. High Risk Activity must be reviewed with a view to reducing
risk further.
4. Extremely High Risk Task requires action to avoid the hazards
or substantially reduce the risks by further better control
measures.
1
Job Steps Hazards Controls RAC
General safety requirements on all 1. Exposure of workers to various 1a. Minimum Personal Protective Equipment on the jobsite: L
steps. workplace hazards (e.g. eye hazard, foot  Long Pants
hazard, overhead hazard, lacerations,  Shirt with Sleeves (Company Uniform)
abrasions, contusion)  Hardhat
 Steel-Toe Shoes
 Safety Glasses
 Reflective vest (heavy equipment operation)
1b. Hard hat shall always be worn by all worker when hazard exists.
2. Dehydration (Heat Stress) 2a. Ensure cool potable water is always available on the job site. L
2b. Drink at least 1/2 liter of water an hour.
2c. Take a break if you notice you're getting a headache, or you start
feeling overheated.
3. Exposure of public to the jobsite. 3a. Jobsite shall be secured and barricaded. L
3b. Proper construction sign shall also be installed.
1. Carpentry 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
1b. Make sure ladder rungs, steps and support braces are in good
condition.
1c. Set up ladder on a firm level surface and face the ladder, use both
hands when going up or down.
1d. Step second to the top cap of the stepladder should not be used.
1e. Don’t use the stepladder in front of the door unless it’s locked /
blocked or proper warning sign is installed.
2. Slips, Trips, and Fall on same level 2a. Good housekeeping should always be maintained . L
2b. Don’t leave tools and materials on the floor that you could trip over.
2c. Be aware of the working condition.
3. General power tool hazard (e.g. 3a. GFCI shall be required when using electrical power tools. L
electric shock, laceration, amputation 3b. Inspect power tools for defects and extension cord for fray, strain
etc.) relief, cuts/tears and broken ground prong prior to use.
3c. All power tools that do not pass inspection and are found to have
defects will tag out and remove from the jobsite.
3d. Select the right power tools for the job and always follow
manufacturer instruction for use.
3e. Don’t turn on machine unless guards are in place and never remove
or bypass a machine guard.
3f. Don’t wear loose shirts, jewelry, or other items that could get caught
by the moving parts of the machine.
4. Hand Injury 4a. Workers shall use gloves to protect hands from cut or blister cause by L
2
sharp or rough edges of tools and materials.
5. Back Strain 5a. Employees will use appropriate lifting techniques and ask help for L
heavy objects.
5b. Size up the load and check overall conditions.
5c. Don’t twist while carrying a load, move your feet to change direction.
5d. Check that there is enough space for movement and the footing is
good.
5e. Use dolly, hand truck or other mechanical equipment when possible.
6. Pinch point 6a. Employees shall keep hands, fingers and other parts of the body from L
pinch point.
2. Painting 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
condition.
2. Slips, Trips, and Fall on same level 2a. Good housekeeping should always be maintained. L
3. Back strain 3a. Employees will use appropriate lifting techniques and ask help for L
heavy objects.
good.
4. Dust exposure when sanding joint 4a. Worker shall use dust mask when sanding wall to prevent inhaling L
compound dust.
5. Chemical exposure 5a. Check label / SDS for hazard and protective information before using L
paint.
5b. Use soap and water to remove contaminated paint on skin and not
with solvents or thinners.
5c. Flush eyes with warm water for at least 15 minutes after eye contact
and get immediate medical attention.
6. Environmental hazard 1a. Disposed of wastes, contaminated rags, and empty chemical L
3
containers according to GTMO environmental policies.
3. Carpet/vinyl tiles installation 1. Back strain 1a. Employees will use appropriate lifting techniques and ask help for L
heavy objects.
good.
2. Chemical exposure (adhesive) 2a. Check label/SDS for hazard and protective information before using L
the adhesive.
2b. Use chemical resistant gloves to prevent skin contact with chemical.
3. Injury/laceration when using utility 3a. Always use a sharp blade. They are safer than a dull bade. L
knife 3b. Ensure blade is properly position in the handle before use.
3c. Keep extremities out of the cutting path.
3d. Don’t try to cut more than the knife can handle.
3e. Follow manufacturer’s instruction when changing blades.
4. Electrical equipment repair and 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
installation 1b. Make sure ladder rungs, steps and support braces are in good
condition.
1f. Use non-conductive (fiberglass) stepladder for electrical works.
3. Electric shock 3a. GFCI shall be required when using power tools. M
3b. Inspect power tools for defects and extension cord for fray, strain
relief, cuts/tears and broken ground prong prior to use.
3c. All equipment that do not pass inspection and are found to have
3d. Lockout/Tagout procedure shall be used when working in de-
energized electrical equipment.
3e. Only trained authorized employee perform lockout/tagout and remove
locks or tags.
3f. Always test de-energized equipment for stored energy.
4
heavy objects.
4b Size up the load and check overall conditions.
good.
5. Plumbing 1. Fall from ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
condition.
3. General power tool hazard (e.g. 3a. GFCI shall be required when using electrical power tools. L
electric shock, laceration, amputation) 3b. Inspect power tools for defects and extension cord for fray, strain
relief, cuts/tears and broken ground prong prior to use.
3d. Select the right power tools for the job and always follow manufacturer
instruction for use.
or bypass a machine guard.
by the moving parts of the machine.
4. Hand Injury 4a. Worker shall use gloves to protect hands from cut or blister cause by L
sharp or rough edges of tools and materials.
5. Exposure to plastic pipe cement 5a. Check label/SDS for hazard and protective information before using L
the adhesive.
5b. Use chemical resistant gloves to prevent skin contact with chemical.
6. Welding and gas cutting 1. Fire 1a. A “Hot Work Permit” from the Fire Department representative shall be L
required for all welding and gas cutting operation.
1b. A certified fire extinguisher and fire watcher should be available
5
during hot work operation.
1c. All flammable and combustible materials shall be removed 30 feet
away from hot work location.
1d. A fire watch shall be maintained for at least 30 minutes after
completion of hot work operation.
2. Inhaling toxic fumes and gases 2a. Make sure the area has adequate ventilation. L
2b. Place electric fan to the side to blow fumes away from the welder.
3. Eye / face, burn, heat radiation 3a. Ensure worker is wearing welding helmet to protect from burn, heat L
radiation and flying bits of hot molten metals.
3b. Arc welders should wear clothing made of heavy materials tom
protect from ultraviolet rays.
4. Electric shock 4a. Dry welder’s gloves shall be used to prevent electric shock or L
electrocution.
4b. Use correct cable size and make and make sure cable insulation in
not worn or frayed.
5. Explosion 5a. Keep oxygen/acetylene cylinders upright and properly secured to a L

hand truck when in use.
5b. Check equipment / hoses for leaks and tag out defective equipment.
7. Roof repair 1. Fall from extension ladder 1a. Select a ladder that is the right length and weight capacity for the job. L
condition.
1c. Set up extension ladder on a firm level surface and extend 3 feet
above the top support.
1d. Angle extension ladder so the distance from the bottom to the wall
equals ¼ the ladder’s working length.
1e. Face the ladder when climbing up or down and use both hands.
2. Fall from the roof 2a. Personal Fall Protection Equipment shall be used when working in the M
roof.
2b. 100% fall protection shall be maintained while working on the roof.
2c. Full Body Harness lanyard shall be connected to horizontal lifeline
capable of supporting at least 5,000 lbs. per worker.
2d. Personal fall arrest equipment shall be inspected prior to each use for
wear, damage and other deterioration, and defective components
shall be removed from service.
3. Skin disease due to over exposure to 3a. Long sleeves shirt shall be used when working under hot weather L
sunlight condition.
6
8. Using aerial lift 1. Equipment operated by unqualified 1a. Only trained and authorized employees shall operate the aerial lift. L
/unauthorized person 1b. Supervisor shall be held accountable and be responsible to ensure his
personnel is properly trained to operate the equipment.
1c. Operator shall read and follow the manufacturer’s recommendation in
the equipment manual when operating the aerial lift.
1d. Inspection shall be conducted by the operator before using the
equipment
2. Fall from the aerial lift 2a. Full body harness shall be used and connected to designated anchor L
point when working in the aerial lift.
2b. Workers shall always keep feet on the floor and sitting, standing or
climbing on the edge of the basket are not allowed.
2c. Workers should not place any item in the basket for the purpose of
increasing work height (ladders, step stools).
3. Aerial lift tip-over 3a. Do not push or pull toward anything while raised in the aerial lift. L
3b. Capacity load limit of the equipment shall not be exceeded.
3c. Do not move the aerial lift when it is raised and operate in high winds.
3d. Ensure aerial lift is parked on even ground and solid surface.
9. Road Repair 1. Struck by vehicle 1a. Road signs shall be installed to get public’s attention and inform L
drivers of what to expect ahead
Traffic control 1b. Flaggers shall be provided to safely stop traffic as needed and to
maintain safe and continuous traffic flow
Cutting of existing asphalt 1c. A flagger must be in position before the crew starts working and until
pavement/excavation and the crew stops and exits the work zone
preparation for the base course 1d. Flaggers shall use stop/slow paddle or flag to direct traffic
laying and compaction 1e. Flaggers should always face oncoming traffic and have an escape
route
Installation of dowel bars
2. General power tool hazard (e.g. 2a. GFCI shall be required when using electrical power tools M
electric shock, laceration, amputation) 2b. Inspect power tools for defects and extension cord for fray, strain
relief, cuts/tears and broken ground prong prior to use
defects will tag out and remove from the jobsite
2d. Select the right power tools for the job and always follow
manufacturer instruction for use
or bypass a machine guard
by the moving parts of the machine
3. Hand Injury 3a. Workers shall use gloves to protect hands from cut or blister cause by L
sharp or rough edges of tools and materials
7
heavy objects
4b. Size up the load and check overall conditions
4c. Don’t twist while carrying a load, move your feet to change direction
good
4e. Use dolly, hand truck or other mechanical equipment when possible
5. Pinch point 5a. Employees shall keep hands, fingers and other parts of the body from L
pinch point
6. General hazards on using 6a. Acquire, read, and adhere to the Operators Guide from the M
vibrating equipment manufacturer of each type of concrete cutter
6b. Properly maintain equipment
6c. Perform Pre-operation Inspection
6d. Utilize appropriate Personal Protective Equipment
7. High noise 7a. Utilize appropriate hearing protection L
8. Cuts, lacerations, abrasions, pinch 8a. Turn equipment off before accessing the moving parts L
points and crushed by from 8b. Hold the equipment firmly with both hands
vibrating equipment (foot and hand 8c. Ensure protective shields and guards are in place before using hand
hazards) power tools
8d. Cover/secure pointed or sharp tools and materials when not in use
9. Eye hazards from flying debris 9a. Utilize appropriate eye protection L
10. Hand-Arm Vibration 10a. Utilize appropriate hand and arm vibration protection L
Syndrome (HAVS) 10b. Reduce the amount of time you use a tool in one go, by doing other
jobs in between
10c. Avoid gripping or forcing a tool or work piece more than you have to
10d. Encourage good circulation by keeping hand/arms warm and dry,
giving up/ cutting back smoking and massaging and exercising your
fingers during work breaks
10e. Learn to recognize the early signs and symptoms of HAVS (tingling
and numbness in the fingers, not being able to feel things with
fingers, loss of strength in hands and in the cold and wet, the tips of
finger going white (Vibration White Finger)
Concrete pouring 1. Skin irritation when contact with fresh 1a. Use PPE to protect skin from contact with fresh concrete L
concrete. 1b. Flush skin that comes in contact with fresh concrete immediately with
clean water
2. Eye hazard 2a. Workers shall wear safety glasses during concrete pouring L
8
3. Struck by equipment (transit mixer) 3a. Spotter shall be used to signal operator when backing- up L
3b. Workers shall wear reflective vest in the jobsite
Cutting for contraction / application 1. Exposure to noise 1a. Utilize appropriate hearing protection L
of joint sealant
2. Silica exposure 2a. Wet cutting or using a hose to water the area L
3. Exposure to hazmat (joint sealant) 3a. Acquire, maintain on site and use SDS to ensure hazards of joint L
sealant are known
3b. Use the recommended PPE as per SDS
9
Equipment to be Used Training Requirements/Competent or Inspection Requirements
Qualified Personnel name(s)
1. Personal Protective Equipment Training Requirements:  Inspect hand/power tools, extension cords,
• Head Protection – Type ll hard hats • Workers Orientation GFCI, ladders before each use. Damage
• Respiratory Protection – Half face respirator • AHA Discussion equipment shall be tagged out of service and
(OV, Particulate filter cartridge, Dust mask) • Weekly Safety Toolbox Meeting removed from the jobsite.
• Hand Protection – Cut resistant gloves, • Lockout / Tagout
Leather gloves, cut resistant gloves, welder • Hand and Power Tools Safety  Fire extinguisher shall be inspected monthly and
gloves and jacket, low voltage gloves • Fire Watch Training documented on the tag.
• Eye Protection – Face shield, safety • Ladder Safety
glasses, welding helmet #10 shade • Welding and Cutting  Emergency eyewash shall be inspected weekly
• Hearing Protection – Earplug / earmuff and documented on the tag.
• Fall Protection
• Body Protection – Leather apron, welding • HAZCOM Training
apron, welding jacket, coveralls, reflective  Inspect First Aid Kit at least monthly.
• First Aid and CPR Training
vest, body harness/lanyard/life line
• Hearing Protection Training  Inspection of equipment (forklift, flatbed truck)
• Foot Protection – Steel toed shoes, welding
• Blood borne Pathogen Training shall be perform by operator prior to the first use
spats
2. Step and Extension Ladder each day.
3. Hand & Power Tools Competent / Qualified Personnel:
4. Welding and Cutting Equipment  Inspect ladders before each use. Defective
5. Welding curtain – Supervisor Andrei Magnea (CP) ladders will be tag out and removed from service.
6. Fire Extinguisher – Carpenter Ion Nicolici (QP)
7. Extension Cord – Plumber Anghel Georgel (QP)  Hose (oxygen/acetylene) should be equipped
8. GFCI – Grounds Lead Labor Vasile Mitrica (QP) with backflow prevention and flashback arrester.
9. Lockout/Tagout Device
10. First Aid Kit  Contents of cylinders (oxygen/acetylene) shall be
11. Portable Eye Wash identified by commonly accepted names legibly
marked on the cylinder.
 Low voltage gloves shall be tested every 6

months and documented.
 Job site shall be inspected daily for the duration

of project by authorized, competent and qualified
personnel.
 Before each use, workers shall inspect their PPE

to ensure that it is not damage and will function
as designed. PPE will be clean and kept in good
condition. PPE that is worn or damage will not be
used and will be taken out of service.
10

3.2 Preventive Maintenance Program Plan - Revised 2022

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3.2 Preventive Maintenance Program Plan - Revised 2022

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Vectrus Systems Corporation Internal Operating Procedure (IOP)

Program — Base Operating Support (BOS) Services

Program Approval: Approved By:

Digitally signed by Wayne Wells

Non MCSS Equipment Maintenance Program

This MP outlines the maintenance objectives for the following systems:

• Boilers and UPVs

References and Technical Documents

Safe Work Practices

Permit to Work Systems

Planned Disruption to Service

Non MCSS Equipment Maintenance Program (3.2)

Monthly Schedule (3.2)

An example of the body of the Work Order for “multiple assets”.

Cathodic Protection Systems (3.2.3)

Lightning Arrestors and Grounding Devices (3.2.4)

Fire protection Systems (3.2.5)

Compressed Air Systems (3.2.6)

- Checking the pressure relief valves operation

POL System Facilities and Distribution Systems (3.2.7)

Our PM Program covers all the equipment listed in J- 1502000-07.

Solar Hot Water Systems (3.2.8)

Mass notification Systems (3.2.9)

Uninterrupted Power Supply (UPS) (3.2.10)

Industrial Control (IC) Systems (3.2.11)

Monthly – In addition to Weekly

Quarterly – Repeat Monthly Tasks.

Aboveground Storage Tanks (AST) (3.2.12)

Emergency Eyewash Stations (3.2.13)

Miscellaneous Systems (NON-MCSS) (3.2.14)

Boilers and UPVs (3.3.1)

Backflow Prevention Devices (3.3.2)

Grease Traps (3.4.1)

Exhaust Hoods and Ducts (3.4.2)

Fence Line Maintenance (3.4.3)

Locksmith Services (3.4.4)

Communication Manhole Inspections and Maintenance (3.4.5)

Overhead Doors (3.4.6)

- Check door operation (opening/closing),check the safety pressure switch operation

Service Requests (3.1)

Emergency Service Requests (3.1.1)

Urgent Service Orders (3.1.2)

Routine Service Requests (3.1.3)

Job Plan Details

Organization: NAVFAC Priority: 0

Site: 11001 Interruptible?: N

Type: MAINTENANCE Supervisor:

Duration: 360:00 Crew:

Job Plan Tasks

20 Check if the wiring is not broken off or disconnected

50 NEVER use a damp cloth on the remote controller

60 Clean the air filter

70 Visually inspect the branch control refrigerant box and refrigerant

90 Check supply air temperature to determine AC unit efficiency

100 Clean surrounding area

110 Fill out maintenance check and report deficiencies.

Sample Work Order for a PM

Associated Documents (Please see attached at the end of this document)

5. Explosion 5a. Keep oxygen/acetylene cylinders upright and properly secured to a L

7. High noise 7a. Utilize appropriate hearing protection L

 Low voltage gloves shall be tested every 6

 Job site shall be inspected daily for the duration

 Before each use, workers shall inspect their PPE