St.

Anthony’s College
San Jose, Antique

CHAPTER 3

EXISTING SYSTEM
(Subsystem)

 Functions of Offices

a. Provincial Engineer

Under the direction of the Provincial Governor organizes, administers and

supervises the Engineering function of the province including lay-out, design, planning of
infrastructure as well as the construction maintenance of roads, bridges and other
structure belonging to the Province.

To perform such tasks as advising the Governor and the Sangguniang

Panlalawigan on engineering matters, organizing a group of Professional Engineering
matters, organizing a group of Professional Engineer in operating a complete public
works function for the province; approving and conducting feasibility studies and
approving all plans specifications and payments involved in the construction and
maintenance of the Province.

b. Provincial Government Assistant Department Head

Under the direction of the Provincial Engineer assist the latter in the Engineering
and public works program of the province: may be assigned specific supervisory,
supervising and administrative responsibility for a particular portion of the operation of
the provincial government or may serve as general assistant in all areas of the Provincial
Engineer’s responsibility.

Assists the Provincial Engineer in such task or advising the Governor and the
Provincial Council on Engineering matter setting up the proper organization for the office

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of the Provincial Engineer including the complete design and inspection of public works
and Engineering.

c. Administrative Division

Provide advice on personnel matters, develop and manage a personnel program

which include action on various personnel and dissemination of laws, rules and
regulations on personnel; Prepare, submit, execute and control the Budget for the Office;
Prepare and maintain books of accounts; Prepare supplies, keep records and provide
security, janitorial, messengerial and other general services; Perform such administrative
functions as may be provided by law.

d. Planning, Design and Programming Division

Formulate long range annual plan and programs for the office and for this
purpose, coordinate and provide support to the planning and programming activities as
well as review and integrate their proposals into consistent set of objectives.

Formulate basic guidelines for the detail allocations of funds for the Capital
Outlays and coordinate with the Administrative Division in the preparation of the office
budget. Formulate criteria for determining priorities for proposed projects and
accordingly select capital project for funding and execution including appropriate
financial schemes.

Undertake and reprogramming necessary in accordance with the actual resources

made available including determining of outback’s and/or project to be included from
programmed category.

Evaluate projects prescribed by the office according to the technical and

economical liability and prescribed standards.

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e. Construction Division

To undertake special construction projects such as public buildings, schools,

concrete roads and bridges of permanent and semi-permanent structures.

To directly supervise and institute on-the-site changes with reference to approved

plans and specifications of all maintenance and construction activities.

To coordinate with other divisions in the office in the respective functions such
as:

The Planning, Programming and Design Division on Surveys, Plans, Designs

programs and specifications of all previously constructed, on- going and proposed
projects of the office.

f. Maintenance Division

To effectively execute regular periodic maintenance program for all provincial

roads and bridges.

To institute repair and rehabilitation of badly damage Provincial roads and

bridges cause by heavy traffic and force majeure like typhoons, floods and earthquakes.

To establish and maintain liaison between the office and beneficiary public and
act promptly on complains and petitions received by the Office regarding road and bridge
maintenance.

To conduct regular on-the-field inspection and investigation of all Provincial

Roads and Bridges.

g. Laboratory and Quality Control Division

Prepare quality control plan for maintenance and construction of projects of the
province.

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Coordinate with planning, programming and design and construction policies.

Recommend materials to be used based on laboratory and field test.

Setting up minimum testing standards and prepare necessary plan to ensure proper
control on the use of materials for projects.

Prepare bills for testing of materials and keeping accounts of receipts and
expenditures Division.

Maintain efficient operation of the laboratory.

h. Special Project Division

Initiate the planning and implementation of action on water works project and
irrigation activities and preparation of feasibility study/design community survey and
spot map to further validate the importance of the project to the community at large.
Mobilize community and local agency resources.

Conduct survey and investigation of proposed project.

Assist and supervise the construction of the on-going project.

Hears and considers suggestions of people with regards to the appropriate

activities of the project and facilitate the expansion of water core grouping on barangay,
rural waterworks association and irrigation association.

i. Equipment Pool Division

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Provide support to all phases of all Provincial Engineer’s Office project based on
the scheduled programs approved by the Honorable Governor.

Provide garage and accommodation of all Provincial Government vehicles.

Responsible in the repair and maintenance of Provincial Engineer’s Office

vehicles and equipment.

Receive and dispatch vehicles equipment rented by the government office or

private individual.

Inspect and report accident and damages of provincial government vehicle and
equipment.

Prepare plans and programs re-management of provincial equipment.

3.2 INVENTORY RESOURCES

a. Office Facilities

A presence of a well maintained office can result to a more productive employees

that can result to a smoother flow of business, and we can avoid some accidents or
misunderstandings within the office.

The Office Facilities of the Provincial Engineer’s Office have high end desktops
that can run AutoCAD, Sketch Up, 3D and other 2D architectural related apps, Printers
that can accommodate large quantities of printing, high quality printers, high wattage air
conditioners, and Electric fans. Ultrafast Wifi connection for e-mailing purposes and
other stuff.

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In our office, we only have 1 desktop and 1 printer for now in the office it is still
okay to use only 1 desktop because in our office we are only implementing the project,
the desktop is only for minor documents. We have enough electric fans and air
conditioning unit for ventilation and 1 water dispenser, and we have also a television for
the visitors in case they are staying for a while.

b. Field Facilities/equipment

Some of the Field facilities/equipment available at Provincial Engineer’s Office

depends on the office or division they belong. For example, in our office, the Special
Project Division is more on implementation, before they specialized in water supply so
the tools they have are plumbing tools like pipe wrench, grip pliers, claw hammers,
needle nose pliers, pipe cutters and etc,. They have also a model for different types of
pipes and their diameters.

Because we are implementing the projects we are also responsible for the
surveying work, prior to that we also need service vehicles that will take us from one site
to another.

There are also other equipment vehicles available in the compound among these
are listed below.

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Schedule of Government Motor Vehicles

Make Acquisition
Property
Office (Model/ Color Plate No.
Number
Brand) Date Cost

MAZD
1. PU-05 --- BLUE 1/31/02 459,900.00 SGF-670
A
WHIT
2. PU-06 1259 ISUZU 4/2/02 445,000.00 FDU-674
E
GREE WES-
3. PU-07 1261 ISUZU 3/15/02 580,000.00
N 773
BLAC 1,042,459.0
4. PU-09 1761 ISUZU 11/19/02 SGE-815
K 0
BLAC 1,500,000.0
5. PU-10 1393-1 ISUZU 12/28/12 SJU-432
K 0
TOYOT WHIT
6. PU-12 684 --- --- SDP-457
A E
7. SV-01 1651 ISUZU BEIGE 12/29/03 335,000.00 SGF-848
TOYOT
8. SV-02 1108 RED 12/19/11 478,000.00 SGF-697
A
FUSO
WHIT
9. SV-03 0487 CANTE 12/18/09 348,000.00 SJJ-928
E
R
10. DT- 682 NISSA GREE 11/25/97 1,521,037.6 SEJ-507
10 N N 2

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11. DT- NISSA GREE 1,521,037.6

683 11/25/97 SEJ-504
11 N N 2
12. DT- NISSA GREE 1,521,037.6
684 11/25/97 SEJ-506
12 N N 2
WHIT 3,502,944.0
13. DT-15 2059 ISUZU 8/5/05 SGF-685
E 9
14. DT- WHIT 3,502,944.0
2060 ISUZU 8/5/05 SGF-699
16 E 9
WHIT 3,502,944.0
15. DT-17 2061 ISUZU 8/5/05 SGF-688
E 9
WHIT 3,502,944.0
16. DT-19 2063 ISUZU 8/5/05 SGF-698
E 9
WHIT 3,502,944.0
17. DT-20 2064 ISUZU 8/5/05 SGF-690
E 9
18. DT- WHIT 5,542,634.0
2065 ISUZU 8/5/05 SGF-676
21 E 0
19. DT- WHIT 5,542,634.0
2066 ISUZU 8/5/05 SGF-684
22 E 0
20. CCT- WHIT 4,256,743.0
29674 ISUZU 8/5/05 SGF-666
01 E 0
21. PM- NISSA GREE
589 10/20/87 828,067.18 SCR-579
02 N N
WHIT 6,575,550.0
22. PM-03 2068-A VOLVO 8/5/05 SGF-665
E 0
23. TR- WHIT 5,277,661.0
2068-B VOLVO 8/5/05 T-00250
01 E 0

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CONTINUATION OF THE DESCRIPTION OF VEHICLES

Authorized DRIVER
Remarks
Rest
Accoun- (serviceable/
Prof. ric- Expira
Date table unserviceable/
Name Lic. tion tion
Issued Officer official garage,
No. Cod Date
etc.
e
UN
1. --- --- --- --- --- ---
OPERATIONAL
UN
2. --- --- --- --- --- ---
OPERATIONAL
UN
3. --- --- --- --- --- ---
OPERATIONAL

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F08-
RUFO 00- 1,2, RUFO
4. 1/5/18 1/5/23 OPERATIONAL
JAVIER 00992 3 JAVIER
2
N04-
GIL GIL
94- 1,2,
5. DUMARAO 9/1/15 9/1/18 DUMARAO OPERATIONAL
31695 3
G G
4
M06-
REY 09- 1,2, 2/10/1 2/10/2 REY
6. OPERATIONAL
BAUTISTA 00083 3 8 3 BAUTISTA
0
F03-
GABRIEL 89- 1,2, 3/24/1 3/24/1 GABRIEL
7. OPERATIONAL
LEDESMA 04792 3 6 9 LEDESMA
7
N01-
NOEL 1,2, 4/26/1 4/26/2 NOEL
8. 91- OPERATIONAL
BAGOLOR 3 7 2 BAGOLOR
11722
F03-
GABRIEL 89- 1,2, 3/24/1 3/24/1 GABRIEL
9. OPERATIONAL
LEDESMA 04792 3 6 9 LEDESMA
7
F08-
ERIK ERIK
10 98- 1,2, 5/30/1 5/30/2
RAYMUND RAYMUND OPERATIONAL
. 00759 3,8 8 3
O O
0
11 ABUNDIO D16- 1,2, 8/29/1 8/29/2 ABUNDIO OPERATIONAL
. CASIANO 08- 3 6 1 CASIANO
26712

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6
F08-
12 ARVEN 00- 1,2, 8/17/1 8/17/1 ARVEN
OPERATIONAL
. BANDIOLA 01095 3 5 8 BANDIOLA
4
F03-
13 MARCOS 86- 1,2, 10/7/1 10/7/1 MARCOS
OPERATIONAL
. MARFIL 02863 3 6 9 MARFIL
0
F08-
DOMINGO DOMINGO
14 95- 1,2, 9/13/1 9/13/1
BARDENA BARDENA OPERATIONAL
. 00448 3,8 5 8
S S
5
F03-
15 CARLOS 87- 1,2, 4/28/1 4/28/2 CARLOS
OPERATIONAL
. PELINGON 03514 3 7 2 PELINGON
4
F03-
16 CARLITO 88- 1,2, 11/28/ 11/28/ CARLITO
OPERATIONAL
. SAPIO 04461 3 15 18 SAPIO
8
F08-
17 BERNARD 97- 1,2, 4/14/1 4/14/2 BERNARD
OPERATIONAL
. GRAFANE 00938 3 7 2 GRAFANE
7
F03-
18 JEAN 87- 1,2, 4/28/1 4/28/2 JEAN
OPERATIONAL
. ORTEGA 03617 3 7 2 ORTEGA
4

19 RAYMUND N04- 1,2, 8/27/1 8/27/1 RAYMUND OPERATIONAL

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JAMES 89- JAMES

. TUBIANOS 10381 3,8 5 8 TUBIANOS
A 4 A
RAYMUND N04- RAYMUND
20 JAMES 89- 1,2, 8/27/1 8/27/1 JAMES
OPERATIONAL
. TUBIANOS 10381 3,8 5 8 TUBIANOS
A 4 A
F08-
ERIK ERIK
21 98- 1,2, 5/30/1 5/30/2
RAYMUND RAYMUND OPERATIONAL
. 00759 3,8 8 3
O O
0
F03-
22 NELSON 82- 1,2, 11/18/ 11/18/ NELSON UN
. CHICANO 05268 3,8 17 22 CHICANO OPERATIONAL
2
F03-
23 NELSON 82- 1,2, 11/18/ 11/18/ NELSON UN
. CHICANO 05268 3,8 17 22 CHICANO OPERATIONAL
2

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a. People

i. Direct Users

In the Provincial Engineer’s Office the direct users refers to the employees
performing their respective duties and responsibilities as prescribed by their respective
job description.

The following are the employees of the Provincial Engineer’s Office in which we
consider as the direct users.

OFFICE: PROVINCIAL ENGINEER’S OFFICE

NAME OF EMPLOYEE POSITION TITLE

1. INOCENCIO P. DAJAO Provincial Engineer

2. MARIANO T. BAYOG, JR. Admin. Officer IV (Admin. Officer II)

3. GRACELYNE S. ECHEVARRI Admin. Assist. II (Clerk IV)

4. THELMA B. ESCARE Admin. Aide VI (Clerk III)

5. DIANA JEAN A. HIPONIA Admin. Aide VI (Data Entry Machine Optr.

I)

6. JASMIN V. SILAVA Admin. Aide VI (Acctg. Clerk I)

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7. MA. PRESENTACION D. VILLARAIZ Admin. Aide IV (Clerk II)

8. DOROTHY S. TORRECHILLA Admin. Aide IV (Clerk II)

9. MA. LIDA K. VILLAFLOR Admin. Aide IV (Clerk II)

10. SEÑORITA C. ORCAJADA Admin. Aide IV (Clerk II)

11. ROGEL F. DE LA FUENTE Admin. Aide I (Utility Worker I)

12. CECILE G. QUANICO Admin. Aide I (Utility Worker I)

13. EDWIN C. ABAGAT Admin. Aide I (Utility Worker I)

14. SALOME N. SEBELLENO Admin. Aide I (Utility Worker I)

15. DIOVANEE-SILVERIO A. AMEDO III Supv’g. Admin. Offcr. (Supply Officer IV)

16. ROSEMARIE M. DALUMPINES Admin. Officer V (Supply Officer III)

17. BONIFACIO U. CHAVEZ, JR. Admin. Officer I (Supply Officer I)

18. REBECCA A. PEÑALVER Admin. Aide VI (Data Entry Machine Opr. I)

19. NORENE D. CORTEJO Admin. Aide IV (Clerk II)

20. JERRY M. CAMILO Admin. Aide IV (Storekeeper I)

21. ARTHUR S. LABRA Admin. Aide II (Repro. Machine Optr. I)

22. MARIO F. PATIÑO Security Guard I

23. RUBEN O. COLLADO Security Guard I

24. ESTEBAN D. DEZA Security Guard I

25. MARC JOHN S. FILARMEO Security Guard I

26. MARK ANTHONY M. MENDOZA Security Guard I

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27. PEPITO S. CANALIN Engineer IV

28. MANUEL J. GALLANO Engineer III

29. FELIPE CRISANTO MIGUEL Z. Engineer I

MABAQUIAO IV

30. THELMA P. JUNGCO Engineering Asst.

31. MA. LUISA B. AMEDO Engineering Asst.

32. ESTHER A. TILLA-IN Engineering Asst.

33. MARY ANN A. BALDOMAR Draftsman I

34. JOEFRAN V. ESCOTE Engineer I

35. WILSON A. ALBERCA Draftsman I

36. MARIBEL V. HERBILLA Engineering Aide

37. LEO N. SARMIENTO Engineering Aide

38. DAN Z. MANZANO Engineering Aide

39. LORENZO S. FABILA Engineer IV

40. ANTONIO D. BERTOLANO Engineer III

41. LEONOR N. CORVERA Engineer III

42. ZUNELITO D. JAVIER Engineer I

43. LUCY B. ARZAGA Engineer I

44. NOLY T. JUNGCO C/M Gen. Foreman

45. JONALIE H. PAGAL Engineering Asst.

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46. MARION P. BRASILEÑO C/Maint. Foreman

47. JULITO D. SEGUERA Carpenter I

48. BEN F. CASTILLON C/M Gen. Foreman

49. ROGER R. DELA LLAVE Engineering Asst.

50. FRANCISCO III F. VILLAVERT C/Maint. Foreman

51. CECILE S. BANDIOLA Engineer IV

52. EDWARD JAY O. CABRILLOS Engineer I

53. LUCY G. NIETES Engineering Asst.

54. ROMEO ANTHONY C. TUBIANOSA Engineering Asst.

55. TIRZAH MAY G. PANALIGAN Engineering Asst.

56. HELBERT A. DECHAVEZ C/Maint. Foreman

57. JAIRUS P. HIPONIA C/Maint. Capataz

58. JERRY C. VILLODRES Const. & Maint. Man

59. CRISPINO B. JOSUE Const. & Maint. Man

60. BENEDICTO S. OPERIANO Const. & Maint. Man

61. CHRISTOPHER C. ZAMORA Const. & Maint. Man

62. ARLAN E. RUBITE Const. & Maint. Man

63. BERNARDO T. QUIOYO Const. & Maint. Man

64. CHARLEMAGNE L. ESCARTIN Const. & Maint. Man

65. ELANY A. CHAVOSO Const. & Maint. Man

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66. ALFREDO C. PADILLA Const. & Maint. Man

67. REY D. MILLAMENA C/Maint. Capataz

68. LENDON M. SURILLA Carpenter I

69. ELECTO Y. ARETAÑO Carpenter I

70. MICHAEL D. MANZAN Carpenter I

71. ARTEMIO S. LUNASCO Carpenter I

72. EDGAR D. PARINASAN Engineer IV

73. TEODORA F. BELTRAN Engineering Assist.

74. REY S. DEPALUBOS C/Maint. Foreman

75. CHARLIE E. VIRAYO C/Maint. Capataz

76. FRANCIS Q. DELGADO Const. & Maint. Man

77. SAMUEL E. ROSILLO Const. & Maint. Man

78. AMBROSIO S. ALOJADO C/Maint. Capataz

79. HERSON T. VALDEVIESO Const. & Maint. Man

80. SERAPIO S. ORENCIO, JR. Const. & Maint. Man

81. WILFREDO H. CHAVEZ, JR. Const. & Maint. Man

82. ISIDRO A. FERNANDO Const. & Maint. Man

83. PIO C. GREGORIO Const. & Maint. Man

84. EDGAR P. TAMBOONG C/Maint. Capataz

85. EDWIN S. CANALIN Carpenter I

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86. ELMER E. UNILONGO Carpenter I

87. RIC M. MAGLANTAY Carpenter I

88. ANASTACIO E. CONSTANTINO Carpenter I

89. DAISY E. RUELO Engineer IV

90. EVENZER M. DELGADO Engineer I

91. JOSE R. CABAHUG Lab. Aide

92. QUIRINA L. VILLAGRACIA Lab. Tech’n. I

93. VIRGILIO A. ALORRO Lab. Tech’n. I

94. RHODA B. RAYMUNDO Lab. Tech’n. I

95. CHRISTOPHER T. QUANICO Engineer IV

96. LETECIA N. CALMA Admin. Aide VI (Clerk III)

97. ELJOY G. BARDENAS Admin. Aide IV (Storekeeper I)

98. WILLIAM D. SALINOG Admin. Aide I (Utility Worker I)

99. MARIFE I. AMEDO Admin. Aide I (Utility Worker I)

100. NILO A. BRAVO Engineer III

101. CHRISTOPHER C. ADRIAS Mech’l Shop F/Man

102. EDGAR G. AGUILLON Mechanic III

103. WAYNE D. OBSIANA Mechanic III

104. RAUL M. TABILING Mechanic III

105. AL R. PAGAL Auto. Eqpt. Insp. I

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106. EDWARD S. GATILA Mechanic I

107. FERDINAND S. IGPUARA Mechanic I

108. SANTOS R. QUILARIO Mechanic I

109. FRANCISCO T. MILLONDAGA, JR. Mechanic I

110. JAY H. BANTOLO Crafts/Trades Helper

111. ZALDY L. SOBRINO Crafts/Trades Helper

112. VALENTIN R. BOLINAO Crafts/Trades Helper

113. JULIUS M. SAYMO Crafts/Trades Helper

114. IKE ISIDRO C. DECENA Crafts/Trades Helper

115. ALEXIS J. SARMIENTO Engineer III

116. SAMUEL CEZAR C. RUBIDO Motorpool Disp.

117. ERIK JOSEPH P. PALACIOS Hvy. Eqpt. Optr. I

118. JOB S. SALAVANTE Hvy. Eqpt. Optr. I

119. LEMUEL P. MAGSICO Hvy. Eqpt. Optr. I

120. CARLITO M. SAPIO Hvy. Eqpt. Optr. I

121. ARVEN M. BANDIOLA Hvy. Eqpt. Optr. I

122. EFREN Q. YANGA Hvy. Eqpt. Optr. I

123. NILO M. MONTAÑEZ Hvy. Eqpt. Optr. I

124. FRED H. CADIAO Hvy. Eqpt. Optr. I

125. NELSON P. CHICANO Hvy. Eqpt. Optr. I

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126. DOMINGO S. BARDENAS Hvy. Eqpt. Optr. I

127. ERICK S. RAYMUNDO Hvy. Eqpt. Optr. I

128. ESTEBAN J. GADAYAN Hvy. Eqpt. Optr. I

129. RAUL A. GONZAGA Hvy. Eqpt. Optr. I

130. JIMMY Q. MOSCOSO Hvy. Eqpt. Optr. I

131. JAPNETH Y. GRAFANE Admin. Aide III (Driver I)

132. GABRIEL S. LEDESMA Admin. Aide III (Driver I)

133. RAYMUND JAMES C. TUBIANOSA Admin. Aide III (Driver I)

134. CARLOS N. PELINGON Admin. Aide III (Driver I)

135. EDILBERTO G. CANDARI, JR. Admin. Aide III (Driver I)

136. JEAN B. ORTEGA Admin. Aide III (Driver I)

137. ELISEO D. GEREBITE, JR. Admin. Aide III (Driver I)

138. MARCOS M. MARFIL Admin. Aide III (Driver I)

139. ABUNDIO C. CASIANO Admin. Aide III (Driver I)

140. RICHARD T. DELA CRUZ Admin. Aide III (Driver I)

141. JOHN MICHAEL R. MATAQUEL Admin. Aide III (Driver I)

142. RUFO D. JAVIER Admin. Aide III (Driver I)

143. GIL L. DUMARAOG Admin. Aide III (Driver I)

144. NOEL P. BAGOLOR Admin. Aide III (Driver I)

145. NOE M. SILAVA Crafts/Trades Helper

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146. NIEL DE GUZMAN Engineer I

147. RONIE P. ABANCIO Mech’l Plant Optr. I

148. TEDE S. SUMBA Welder I

149. JOSEPH C. ABIERA Comm. Eqpt. Optr. I

150. REMY O. MONTELIJAO Painter I

151. WILFREDO D. NIEPEN Crafts/Trades Helper

152. REY G. PENORIO Crafts/Trades Helper

153. JOSELITA G. DALUMPINES Admin. Aide VI (Storekeeper II)

154. GLENN N. OTEDA Admin. Aide IV (Storekeeper I)

155. SONITA M. SAMSONA Admin. Aide III (Utility Worker II)

156. CARLOS T. TAMON Admin. Aide I (Utility Worker I)

157. ELMO L. ZAPATA Admin. Aide I (Utility Worker I)

158. HILARION G. BOLIVAR Engineer IV

159. CHARITY D. TOMUGDAN Engineer III

160. MARLO P. ELIZALDE Engineer I

161. EDGAR A. SALDAJENO Engineer I

162. JOEL C. NARANJO C/Maint. Foreman

163. ROMMEL P. LAZO Engineering Assistant

164. JACOBO D. ARMAMENTO Plumber I

165. MYRNA C. CORTEJO Admin. Aide III (Utility Worker II)

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ii. Indirect Users

For the Provincial Engineer’s Office, the indirect users refers to the beneficiaries
of the projects planned and implemented by the Provincial Government, once the project
is done they will be responsible for maintaining it.

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