Happy Forgings Limited

EMS Manual ISO 14001: 2015

Leadership
ISO Clause:5 Sec.No.5 Page 1 of 5 Rev.No.00 Date. 01.12.2016

5.1 Leadership and commitment:-

Top management is commitment for the followings w.r.t EMS.
A) Take accountability of effectiveness of the EMS;
B) Ensuring that the Environmental policy and quality objectives are established
C) Ensuring integration of EMS into organizations business processes
D) Promoting the use of process approach and risk based thinking
E) Ensuring that the resources needed for EMS are available
F) Communicating the importance of effective Environmental management and conforming to EMS Requirements
G) Ensuring that EMS achieves its intended results
H) Engaging, directing and supporting persons to contribute to effectiveness of EMS.
I) Promoting improvement
J) Supporting other relevant management roles to demonstrate their leadership as it applies to their area of
responsibility

5.2 Environmental Policy

The Environmental policy of our organization as declared by the MD is given below:
This policy is appropriate to the purpose and context of the organization and provides frame work for the environmental
objectives.

Happy Forgings Limited, Ludhiana is committed to:

 Preserve and continually improve the environment with minimum wastage of resources, reduction in pollution and by
creating awareness amongst management, employees, and interested parties
 Protect environment by complying with compliance obligations
 Take into account total Environmental effect while introducing new product/processes.
 Will strive to prevent pollution in our existing operations, as well as in future activities.
 Continual improvement to EMS.
All the persons under organization’s control have been made aware of Environmental policy through training session. The
policy has been displayed at prominent locations within the plant and outside of main gate. The Environmental Policy has been
framed such that it

 is appropriate to the nature, scale, environmental impacts of its activities, products or services;
 Includes a commitment to continual improvement & prevention of pollution.
 Includes a commitment to comply with compliance obligations to which the organization subscribes, which
relates to its environmental aspects.

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 Happy Forgings Limited
EMS Manual ISO 14001: 2015
Leadership
ISO Clause:5 Sec.No.5 Page 2 of 5 Rev.No.00 Date. 01.12.2016

 Provides the framework for setting and reviewing environmental objectives.

 is documented, implemented and maintained and communicated to all person working under organization’s
control with the intent that they are made aware of their individual Environmental obligations;
 Is available to the interested parties as described in procedure for communication.
The Environmental Policy will be reviewed during MRM to ensure that it remains relevant and appropriate to the organization.

5.3 Organizations role, responsibilities and authorities

Top management shall ensure that responsibilities and authorities for the relevant role are assigned, communicated and
understood within the organization
Top management has assigned the following responsibilities and authorities to Mr. Sukhwinder Masih (M.R) for
1. Ensuring that EMS conforms to requirements of this standard
2. Ensuring that Processes are delivering their intended output
3. Reporting the Performance of EMS and on the opportunities for improvement
4. Conducting Management Review Meeting
5. Maintaining records of Management Review Meeting
6. Controlling EMS documented information
7. Conduct the Internal Audits, Initiates Modification/ Correction in the EMS based on the audit findings

Organization structure enclosed annexure-1

Roles, responsibilities and authorities for effective Environmental Management System are described as below:-

Managing Director:-
Responsibilities
1 Overall administration of the Plant for smooth running

2 Formulates the environmental Policy and Objectives

3 Provide adequate resources for the implementation and maintenance of the EMS

4 Appointment of Management Representative

5 Chairing the Management Review Meeting

Authorities: Commensurate with responsibilities

CEO & Director:-Responsibilities
1 Investigating non-conformities and determining causes

2 Decision of Non-conformities

3 Understanding the requirement of customer related to EMS

Prepared B Approved by
 Happy Forgings Limited
EMS Manual ISO 14001: 2015
Leadership
ISO Clause:5 Sec.No.5 Page 3 of 5 Rev.No.00 Date. 01.12.2016

4 Provide adequate resources for implementing EMS

Authorities: Commensurate with responsibilities.

Assistant Management Representative: -

Responsibilities
1 Documentation and document control

2 Display of MSDS

3 Internal and external communication

4 Ensure the training need and provide appropriate training

Authorities: Commensurate with responsibilities.

Safety Manager: -Responsibilities

1 Asses the environmental performance

2 Prevention of pollution

3 Monitoring of key characteristics of it operations that can have significant impact on environment

4 To Plan & Conduct Mock drill

5 Handling emergency situation

6 Assist the factory manager

Authorities: Commensurate with responsibilities.

Mangers: Responsibilities
1 Communicate Environmental policy to public / persons working for or on behalf of the organization.

2 Develop and implement policy and EM objective that take into account legal requirement and information about
significant aspects
3 Identifying environmental aspects and determining significant impacts on environmental

4 Define program for achieving objectives

5 Identifying training needs associated with environmental aspects, arranging training programs, co-ordination for
training programs & maintaining records of training
6 Maintaining safe and hygienic environment in the work premises

7 Define criteria for evaluation of significant aspects

8 Prevention of pollution

Prepared B Approved by
 Happy Forgings Limited
EMS Manual ISO 14001: 2015
Leadership
ISO Clause:5 Sec.No.5 Page 4 of 5 Rev.No.00 Date. 01.12.2016

9 Identify environmental aspects and there significant impact on environment

10 Ensure availability of resources

11 Report any Non-conformity and take appropriate action as directed

12 Root cause of non-conformity of environmental impact

13 Corrective Action of non-conformity of environmental impact & Recording results of corrective actions

14 Implementation of OCP

15 Minimize wastage and deterioration of the material in the store

16 Proper identification and storage of material / Finished components

17 Proper handling of products at various stages

18 Co-ordination with maintenance department to ensure timely preventive maintenance

19 Reporting to CEO

Authorities: Commensurate with responsibilities.

Factory Manager: -Responsibilities

1 Asses the environmental performance

2 Prevention of pollution

3 Identification of legal requirement

4 Compliance to applicable legal & other requirement

5 Emergency preparedness and response

6 Evaluation of compliance to legal requirement

7 Records of legal compliance

8 Testing of effluents

9 Proper storage of hazards waste

10 Communication register

11 Maintain environmental aspect and impact register

12 Identify applicable legal requirements

Authorities: Commensurate with responsibilities.

Supervisors: Responsibilities
1 Establish, implement, maintain and continually improve EMS

Prepared B Approved by
 Happy Forgings Limited
EMS Manual ISO 14001: 2015
Leadership
ISO Clause:5 Sec.No.5 Page 5 of 5 Rev.No.00 Date. 01.12.2016

2 Prevention of pollution

3 Ensure that significant aspect are take into account in Establishing, implementing, maintaining and continually improve
EMS
4 Minimize the wastage

5 Minimize the consumption of resources

6 Proper storage of O2, CO2 and gas cylinders

7 Minimize wastage and deterioration of the material in the store

8 Clean the spillage immediately ( if occurs)

Authorities: Commensurate with responsibilities.

Manager Maintenance: -Responsibilities: -

1 Implementation of operational control procedure

2 Ensure the optimum operation & utilization of Plant & Machinery

3 Maintaining safety requirements / rules in the organization

4 Report any Non-conformity and take appropriate action

5 To develop preventive maintenance checklist

6 Co-ordination with production department to ensure proper preventive maintenance

7 Preparation / review of Preventive Maintenance Checklist & Schedule

8 Performs the preventive maintenance of all the machines as per Preventive Maintenance Schedule

9 Maintaining the records of maintenance performed

10 Safety test of equipments

11 Maintenance of Earth pits

12 Machine maintenance

13 Ensure the optimum operation & utilization of Plant & Machinery

14 Analysis the breakdown and determined the root cause and hence planning of corrective actions

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