Glastonbury House Fire Safety Works PEP

Project Execution Plan (PEP)
Z251 – Glastonbury House Fire Safety Works
UL Contract number: 02661 – Z251
Version control
Revision Date Prepared by Authorised by Director Approval Details
0 24/09 DT PM JW
1
Distribution details: Note this document is subject to revision until approved by CityWest Homes and
a Pre-Commencement Order is issued. Previous revisions will be retained for archive.
Project Execution Plan
Z251 – Glastonbury House
Contents
1.0 Introduction
2.0 Scope of Work and observations
3.0 Design Strategy
4.0 Programme
5.0 Resource Plan and Preliminaries
6.0 Cost Plan
7.0 Information Required
8.0 Communication Plan
Appendix A - Programme
Appendix B – Budget
Appendix C – Request for Information Schedule
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1.0 Introduction
1.1 Scheme Background
This Project Execution Plan (PEP) document is based on the revised Client Brief Z251 – Glastonbury
Sprinkler, Cladding and FRA Works version 3 and supporting documentation issued to United Living on
7th August 2018.
1.2 Purpose
The intention of this PEP is to capture and record the strategy for design, procurement and delivery of
each Task set out in the Client Brief; include a detailed programme and resource plans for delivery; identify
any risks for mitigation; and any added value or alternative methodologies for consideration. This PEP
will be subject to review, discussion and agreement with the Client team to enable a Pre-commencement
Order to be issued for development of a detailed Project Proposals Document.
1.3 Property Addresses/ Location
The project comprises of works to one block, as follows;
Block No. Units

1 Glastonbury House, Abbots Manor Estate, London, SW1V 4NP 162
Total 162
Glastonbury House is a supported living block and has been identified as being a high risk block with
regard to fire safety and that installing sprinklers and the replacement of the cladding to the rear elevation
will reduce this risk. It is intended that the works will be undertaken by the Service Provider appointed
under the Major Works Term Programme.
Glastonbury House is a 22 storey brick built residential tower block housing 88 1 bed apartments and 88
studios. The block is supported and houses some vulnerable people. There is a common room on the
top floor which is approximately 140 meters squared. The ground floor comprises of a concierge
office and a communal lounge. There is also some office space that is accessed via a separate
entrance which is currently occupied by United Living.
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2.0 Scope of Works
The scope of works identified in the Client Brief and our observations are included below:
Element Access Required
Condition Surveys necessary to establish scope of works

Surveys CityWest Homes (CWH) have commissioned a feasibility report in order to
inform the scope of works identified within this Client Brief – this
information is contained within the Appendix 2. The Service Provider is
to review this information and commission all and any further surveys
as they believe appropriate to establish the full scope of works necessary
to meet this Client Brief during the Pre-commencement Stage. The Service
Providers PEP must identify the full extent of additional surveys necessary
together with costs for providing same.
Fire compartmentation survey

The Service Provider is to commission a full fire compartmentation survey
of the building. The survey (and any subsequent works) must be undertaken
by a registered member of an independent certification body. (FIRAS;
BM TRADA etc)
Pre-Construction Survey
Prior to commencing works on site a condition survey is be carried out
within all areas likely to be affected by the working areas by the Service
Provider which shall contain written and photographic evidence of
the existing conditions. The Service Provider is to identify any areas of
concern that may result in additional works being necessary, together with
proposed remedial recommendations, within the scope of works. The
condition survey is to be agreed with CWH and upon conclusion of the
works the Service Provider is to ensure the condition of any areas affected
by the works are handed over to CWH in no worse a condition than at pre-
commencement stage.
United Living (UL) Surveys necessary to establish scope of works
Comments
The documents provided by CWH have been reviewed and the scope/budget
adjusted where necessary to ensure that the goal is achieved. A full list of
surveys required at pre-commencement have been included within section 4.
Fire Compartmentation Survey
As part of the pre-commencement a compartmentation survey is being

undertaken by an appropriately qualified 3rd Party. Upon completion of the
Survey a complete schedule of rectification works will be provided to
CWH. The cost of the rectification works will be provided as part of the
Service Provider Proposal (SPP).
Pre-Construction Survey
A pre-condition survey will take place during the SPP stage.
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Element Access Required
Work Required Generally, current maintenance access is via existing plantroom doors,
hatches and the like. The Service Provider will need to acquaint themselves
with the access arrangements available and provide block-specific proposals
to facilitate the works necessary. It is anticipated that these proposals will be
optimised to provide the best value-for-money project-wide access proposals.
It is likely that a fully enclosed and water tight scaffold will need to be provided
in order to undertake the cladding replacement to the service riser at the rear
of the building.
Note: Contractor will be required to confirm structural suitability of the podium

level area that will be supporting the scaffold as there is a carpark located
below.
UL Comments Fully designed scaffolding to the cladded riser will be required in order to
remove the existing cladding system and replace with a suitable alternative.
Both Stair and hoist access will be provided in order for labour, materials and
waste to be raised and lowered efficiently and safely.
It has been mentioned by the residents of Glastonbury House that Workman

utilising the lifts to carry out internal works causes significant disruption.
However given the number of fire doors, decoration and pipework involved in
the scope of works it may be necessary to utilise the lifts at times throughout
the project. United Living will work with CWH in order to produce an access
strategy that will provide a balance between completing the works efficiently
and reducing the level of disruption.
Element Access Hatches/Door(s)/ Ladders
Work Required Survey/ review all current access doors/ hatch provisions, including any
ladder access requirements.
Optimised access solutions are to be proposed by the Service Provider giving

due consideration to the size, positioning and specification of any new access
doors/ hatches/ ladders required in order to facilitate future access
requirements for plant maintenance/ replacement in a safe and efficient
manner.
Recommendations and proposals, with estimated costs, are to be provided

by the Service Provider within their Project Execution Plan.
UL Comments The plant rooms at Glastonbury House are located in the basement and on
the 21st Floor, current access routes are deemed to be suitable and therefore
no alterations to existing doors are seen to be necessary.
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Element Sprinkler System
Work Required
Design, supply and install an automatic sprinkler system in accordance with
BS9251:2014, BS8458 and BSEN 12845. The sprinkler heads shall be
concealed type and installed on the wall at ceiling level. All in flat pipework
and heads shall be boxed in.
UL Comments For the purpose of this project execution plan United Living have utilised the
feasibility study commissioned by CWH and liaised with a single sprinkler
installation contractor in order to produce the budget cost information
contained within section 4. The full design of the sprinkler system will take
place following receipt of a pre-commencement order.
Element Decorative Pipework Boxing
Work Required The new pipework and sprinkler heads shall be boxed in in all communal
areas and dwellings where it cannot be concealed within the existing false
ceiling/boxing.
Pipework within any service risers or plantrooms is not required to be boxed

in or concealed.
UL Comments Boxing in has been allowed for within each of the flats.
With regards to false ceiling in the communal areas please see “suspended
ceiling” section below.
Element Pipework, valves & fittings
Work Required Supply, install and connect all associated pipework, valves, fittings and
devices associated with the sprinkler installation and to conform to
BS9251:2014 and BSEN 12845.
Pipework shall be CPVC plastic so that no hot works is required.
Provide valve charts and labelling associated with the works.
UL Comments The full design of the sprinkler system will take place following receipt of a
pre-commencement order. This will include details of all parts, pipework,
valves etc to be utilised during the installation as well as the location
The benefits and of CPVC will be considered to avoid hot works however this
will be confirmed throughout the design section.
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Element Pumps
Work Required The existing pumps shall be used where possible and supplied with a
dedicated power supply to comply with BS9251:2014 and the latest
regulations and guidance.
UL Comments Consideration to utilise the existing pump will be taken at design stage
however a new /additional pump may be necessary and has been allowed
within the budget.
Element Water Tanks
Work Required Use existing tanks where possible.
UL Comments From early liaison with a sprinkler designer/installer a new water tank is not
deemed to be required and has been removed from the budget.
Element Thermal Insulation
Work Required Install new thermal insulation to all new and modified pipework, valves and
fittings.
Ensure all pipework is labelled with direction flow arrows.
UL Comments The design stage will highlight all areas that require pipework that requires
thermal insulation. Direction of flow will be noted.
Element Trace Heating
Work Required Survey / review existing water service installations and where applicable,
install / replace trace heating to the cold water systems.
UL Comments The design stage will highlight any areas that require may require the
replacement or addition of trace heating. Direction of flow will be noted.
Element Electrical – Power
Work Required Survey/ review existing electrical power supply installations associated with
The Works and where necessary replace existing/ install new systems in
compliance with current regulatory requirements.
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Provide a complete system of earthing and supplementary bonding

installation to all items associated with The Works to meet the current edition
of the IEE wiring regulations.
Provide Electrical Installation Condition Report (EICR) and all appropriate

certification associated with The Works undertaken.
Replace existing containment systems for both power and lighting wiring.
Provide supplementary earth bonding to external metallic containment.
UL Comments Electrical testing to be carried out during production of SPP. All works
required to bring systems up to current regulations will be scheduled,
quantified and priced accordingly.
Element Fire Alarm System and Panel
Work Required The existing LD1 fire alarm system can be used and interconnected to the
new sprinkler control panel/system.
UL Comments The existing alarm panel will be utilised if deemed possible by the sprinkler
system designer.
Element Cladding Replacement
Work Required Replace the existing Kingspan-Ward DW600A cladding system to the rear
riser structure with a suitable replacement system that meets Building
Regulations.
It is noted that non-combustible materials are required in this situation, Due

to the presence of gas, the riser is to provide suitable ventilation externally
and must be appropriately fire stopped between all floors.
Contractor will be required to seek planning approvals for new riser cladding
replacement.
UL Comments To date the only non-combustible cladding system that has been proposed to
date comprises of the installation of the following materials;
- RCM Y-Wall Class A1 building board to SFS sub-frame fitted to

existing steel columns; joints taped and covered with Tyvek Firecurb
vapour barrier
- Knauf BGV Class A1 Rainscreen Insulation slab 100mm
- Fastframe Class A1 helping hands aluminium brackets and rails
- Vitradual Class A1 aluminium panels formed into 600mm high
modules with feature bands at each floor level.
- PPC aluminium flashings, copings and cills to achieve
weathertightness
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- Remove and re-install existing windows to wings of Skylounge

including sealants, brackets and trims.
The price for installing these items has been added to the budget.
In addition to the above an item has been added to the budget to carry out a
Element Internal Decorations
Work Required Repairs to internal fabric finishes ensuring they are sound, consistent and
ready to receive redecoration.
Redecoration of all previously decorated internal surfaces.
Class ‘0’ performance to walls, ceilings and soffits including necessary

preparations.
UL Comments In general the previously painted surfaces within Glastonbury House are of a
good standard and therefore repairs to the internal fabric should be fairly
isolated.
Element Walkways
Work Required Survey/ review all existing walkway/ access route provisions and where
deemed necessary provide proposals, with estimated costs, for the design,
supply, install and/ or replace, repair, renovate or renew:
Designated walkways to provide access for the future safe and

efficient maintenance and/ or plant replacement of all cold water
storage tanks and associated components;
Protective covers/ step-overs to any associated components that may cross

over/ under the designated routes where deemed to be susceptible to future
degradation in the absence of any such protective measures;
UL Comments Following site visits we do not see any particular areas that would benefit from
additional or enhanced walkways.
Element Builders Work
Work Required Carry out all builders work in connection with The Works including subsequent
making good of all disturbed finishes to a standard acceptable by CWH.
Provide recommendations for any builders-work style items felt necessary

(such as any minor building-fabric style repairs or decorative items associated
with The Works areas), for review and further instruction by CWH – a
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Provisional Sum in relation to any such works should be included at PEP

stage;
Replace/ make good/ repair existing water tank bunds if required;
UL Comments All known builders works have been allowed for within the rates. There is an
additional allowance within the budget for any unforeseen works.
Element New communal area suspended ceiling
Work Required The contractor is to install a new suspended ceiling system in order to
accommodate the installation of the new sprinkler system. Design review will
be required with Client
UL Comments The existing suspended ceiling that runs around the perimeter of each
communal landing is fairly congested with existing services. It is also
particularly difficult to remove and replace individual tiles in order to carry out
maintenance and repairs, as a result a large number of the tiles are broken,
missing or ill-fitting. It has been reported that replacement tiles are not always
readily available and therefore often tiles remain missing for lengthy periods
of time.
A new suspended ceiling system would ideally be fitted at a slightly lower level
which would provide additional space for the sprinkler system to be installed.
A system will be chosen that enables easy access for maintenance and has
standard sized components that can be easily replaced.
Element Provision of mobility scooter storage
Work Required Contractor to provide 1no mobility scooter store in the location identified in
appendix 10. The store should be of sufficient size to house 8nr mobility
scooters. Size approx. 4800mm (W) x 5000mm (D) x 2080mm (H)
The provision is to include altering and extending the electrical supply for
lighting and charging from the main building to supply the new store. This is
to be contained below the external slabs where possible. Recommended an
engineer is consulted for the loading over the car park are below.
The provision should further allow for a covered walkway, between the new
store and the existing canopy
UL Comments Since receipt of this client brief the size of the scooter store has increase in
size due to the current and expected increase in scooters within
Glastonbury House. The store will have the capacity to store and charge
20nr scooters. Due to the size of the revised scooter store it has been
advised by Westminster Planning that an application will be required.
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Element Maintaining Services
Work Required Maintain the existing services including fire alarm system and domestic water
system for the duration of the contract.
UL Comments There may be occasions during the works that particular services need to be
isolated in order for works to be carried out. This will be programmed pre-
commencement stage and all stakeholder made aware of.
Element Associated Fire Risk Assessment (FRA) Works
Work Required Carry out all fire stopping associated with the works. All fire stopping works
must be undertaken by an accredited party of an appropriate ‘industry-
recognised’ body.
Review all FRA’s and investigate/ establish Fire Strategies for the properties
in relation to the areas affected by The Works. Identify all works deemed
necessary and associated with The Works to ensure all Fire Strategy
requirements are complied with. Provide recommendations, with estimated
costs, for the execution of these works.
Report findings with respect to recommendations to CWH for any further

works that may be deemed appropriate in regard to Fire Protection matters
for CWH consideration and further direction/ instruction.
Ensure The Works are fully compliant with current Fire Regulatory
requirements.
Signage
Sky lounge & Warwick Lounge – Install new Fire Action Notices
All floors – install Do Not Use Lift signage (x2)
All floors (excluding Ground Floor) – Install signage to manual

override for AOV (Automatic opening vent)
Doors
External sky lounge lobby door (between landing and inner lobby) – replace
with new FD30s doorset
Staircase doors – doors are coming towards end of functional life and require
replacement with FD30s doorsets
Riser doors (comms risers) 2no double doorsets per floor – ill fitting; holes
where locks changes; damage to edges. Replace with new FD30s doorsets
GF door between reception and staircase – replace with new FD30s doorset,
including non-fire rated glazing to side panel.
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Rear riser doors – Generally in good condition, however it was noted that the
gap at the threshold on some floors was in excess of 10mm, the floor screed
has crumbled at the threshold, and you can now get your hand under the
door.
Residents doors are generally in good condition but are not self-closing
Flat door 104 – looks like it’s been kicked in, new door required ASAP
Fire Stopping
Refer to the findings of the required compartmentation survey
Air vent installed above flat 149 flat door – needs sealing
GF side room (Age Concern) suspended ceiling (two storey height) – needs
access to check fire stopping within ceiling void (will need scaffold tower)
Additional items
Communal corridor – plastic trunking installed (BT/ Power cables) needs
stripping out and metal trunking installing
Someone has attempted to set the ceiling tiles above flat 106 alight and two
number tiles require replacement
GF staircase – old notice board needs replacing with new sealed unit
Create refuge point in the sky lounge, in line with the requirements of Building
Regulations Approved Document B Part 2 – Buildings Other Than Dwelling
Houses, to include an EVC compliant with BS5839-9: 2011
Service Provider to note that CWH is commissioning a fire door survey

inspection to Glastonbury House which will be completed by end of July 18’.
Upon completion, Service Provider to carry out works highlighted.
UL Comments Signage
A schedule will be produced that following pre-commencement to show all

intended signage and its location. The schedule will be provided to CWH for
confirmation prior to any installations.
Doors
Since receipt of the client brief it has been requested that all riser, stairwell
and flat entrance doors are to be replaced with new FD30’s. This has been
reflected within the PEP budget.
Fire Stopping
All existing fire stopping issues will be identified following completion of the
compartmentation survey and rectification works completed following
instruction from CWH.
Any new breaches created as part of the main works will be fire stopped
accordingly.
Additional Items
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A notice board will be proposed as part of the SPP for agreement by CWH
A pre-commencement order has been issued for the refuge works to be

completed.
Element Asbestos Management
Work Required Comply with all statutory and regulatory requirements with respect to
Asbestos. Ensure an asbestos R&D survey is carried out prior to any works
being undertaken.
Existing Asbestos registers have been provided as part of the Client Brief
package of information where they exist. The Service Providers Project
Execution Plan needs to identify any further works, with estimated costs, for
assessing the information available and then for completing all necessary
surveys/ works to identify and manage/ remove Asbestos hazards associated
with The Works.
UL Comments A full targeted R&D survey will be carried out during the SPP production,
Element Other Potentially Hazardous Circumstances
Work Required In addition to Asbestos management (as noted above) there may be other
potentially hazardous circumstances that the Service Provider will need to
address.
Undertake all surveys as necessary to establish the existence of all potentially

hazardous materials, substances and/ or environmental conditions. Procure
and execute all works necessary to clear away any such hazards to the extent
necessary in order to facilitate future surveys and execution of The Works.
Provide recommendations for any additional measures that may be deemed

necessary to prevent re-contamination.
UL Comments No other known hazardous circumstances have been noted to date by CWH
or seen by United Living on site visits. An allowance has been added to the
budget to cover anything that may arise throughout the design stage or during
the works themselves.
Element Health & Safety Manual
Work Required Provide Health and Safety File and Operating & Maintenance manuals for all
systems associated with The Works, to include (but not limited to);
• A detailed future Planned Preventative Maintenance (PPM)
programme/ regime associated with The Works;
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• Future Plant Replacement Strategies, with estimated costs, for each

property for further review/ consideration/ instruction as
appropriate, by CWH;
• As-built drawings, specifications, schematics, schedules, valves
charts, etc
• Manufacturers details and warranties (as applicable)
UL Comments All relevant information as stated above will be provided as part of the
handover documents following completion of works.
Element Asset Tagging
Work Required Appoint an asset tagging company (Stics AMS or approved equivalent) to
supply, install and carry out the installation, programming and commissioning
of asset tags to new items upon completion of works.
All main plant & equipment components associated with the system is to be
scheduled by the Service Provider within their PEP. The Service Provider is
to provide a proposed Asset Tagging Register of all components for review
and approval by CWH.
UL Comments A proposed list of assets to be tagged will be provided as part of the SPP for
CWH to agree prior to commencement order being issued.
3.0 Design Strategy
3.1 Statutory Approvals
It is likely that the change to the cladded riser will require planning approval. Once the final solution has
been agreed applications will be submitted.
For the purpose of this PEP it has been assumed that all necessary permissions will be granted.
3.2 Design Strategy for Each Element
Design responsibilities are identified within the Term Contract. All works are to be undertaken in
accordance with UK/ EU current standards and regulatory/ statutory requirements.
All information provided by CWH is issued for information purposes only and is in no way to form any part
of the Service Providers Design without the express permission of CWH. Should the Service Provider wish
to engage with any third party previously employed by CWH in this respect then permission must be sought
from CWH in the first instance.
Design information required from the Service Provider will include, but is not limited to, the following:
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1. Drawings, including general arrangements (plan layouts), sections and elevations, detail drawings
(at appropriate scales), schedules and schematics in advance of commencement agreement. Note
CWH have provided drawings (within the Appendices).
2. Materials & Workmanship specifications in advance of Commencement agreement;
3. Calculations and equipment selection rational (including relevant Technical Submittals) must be
provided by the Service provider and agreed with CWH during the Pre-Commencement stage.
General guarantee/ warranty and design expectations for all materials and equipment are as follows:
1. Product failure liability cover.

2. Consequential damage cover to building fabric and contents where a product has failed
3. Workmanship of the approved Service Provider/ Installer where relevant.
4. Design liability for the contents of the system supplier’s specification, advice and any other detailed
drawings supplied.
5. Specification for all materials including investigations of substrates and suitability of appropriate
product must be produced at pre-commencement stage
Values of cover and cost parameters of guarantees and warranties must be presented to the Client
Representative with the Service Providers Business Case for elements of work.
Table A below outlines the key expectations of the Client of general materials and relating design works.
General design expectations for all materials are as follows. United living will endeavour to utilise preferred
manufacturers where possible however alternatives may be proposed as part of the Service Providers
Proposal.
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Design Requirements – General Works
Element Design Requirements Desired Manufacturers Guarantee /

Warranty
Requirement
Sprinkler Heads, Full site specific proposals to • Tyco Fire Protection Minimum 2 Years
valves and current standards and regulations. Products manufacturer’s
Layout drawings, schematics,
associated • Viking EMEA warranty
specifications, technical submittals
equipment and calculations to be provided and
agreed at pre-commencement
stage.
Design in accordance with
BS9251:2014, BS8458 and BSEN
12845.
Cladding system Full site specific proposals to • TBC Standard

current building regulations, manufacturer’s
standards and full scale BRE135
warranty
Test. Layout drawings, schematics,
and calculations to be provided and
stage.
Pipework Full site specific proposals to • Blazemaster CPVC Standard
current standards and regulations. • IPS Flowsystems/ manufacturer’s
Friate CPVC warranty
specifications, valve charts, fittings
schedules, technical submittals and
calculations to be provided and
stage.
Valves and fittings Full site specific proposals to • Crane Standard

current standards and regulations. • Hattersley manufacturer’s
• Oventrop warranty
specifications, valve charts, fittings
schedules, technical submittals and
stage.
Pumps Existing pumps to be used where • Grundfos Standard

possible. Full site specific manufacturer’s
proposals to current standards and
warranty
regulations.
and calculations to be provided and
stage.
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Thermal Insulation Full site specific proposals to • Rockwool Standard

current standards and regulations. • Kingspan manufacturer’s
warranty
Water Tanks Re-use existing where possible. If • Balmoral Tanks Standard

new tanks are required then they • Nicholson Plastics manufacturer’s
shall be designed in accordance
warranty
with BS9251:2014, BS8458 and
BSEN 12845.
Electrical Full site specific proposals to • Fittings = Crabtree Standard

Installation current standards and regulations. and/ or MK manufacturer’s
Layout and wiring/ circuit drawings,
generally • As per CWH warranty
schematics, specifications, fittings
schedules, technical submittals and standard/agreed
calculations to be provided and schedules &
agreed at pre-commencement Specifications
stage.
Fire Alarm System Full site specific proposals to • AICO Standard

and Panel current standards and regulations. manufacturer’s
Technical submittals and
warranty
stage.
Walkways/ Access Full site specific proposals to • Walkways = Quantum 2-year
Routes current standards and regulations. Aluminium (Min manufacturer’s
Layout drawings, construction
600mm wide) or warranty
details (sections and plans),
specifications and technical alternative
submittals to be provided and specification (as
agreed at pre-commencement deemed appropriate)
stage.
• As per CWH
standard/agreed
schedules &
Specifications
Access Doors/ Full site specific proposals to • Hatches = Surespan Minimum 10 years
Hatches/ Ladders current standards and regulations. • As per CWH manufactures
Layout drawings, construction
standard/agreed warranty
details (sections and plans), Door/
Hatch schedules, Ironmongery schedules &
schedules (including signage Specifications
details), specifications and technical
submittals to be provided and
stage.
Hatches and doors to be
manufactured in aluminium with
polyester powder coated finish.
Hatches to comprise gas spring
assisted opening lid supported by
heavy-duty stainless steel hinges.
Hatch to be fully insulated.
Trace Heating Full site specific proposals to • Raychem WinterGard 10-year warranty
current standards and regulations. System as against
Layout and wiring/ circuit drawings,
manufactured by
schematics, specifications, fittings
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schedules, technical submittals and Pentair Thermal manufacturing

calculations to be provided and Management defects.
• As per CWH
stage.
All trace heating to use self- standard/agreed
regulating cables which shall vary schedules &
its output relative to temperature of Specifications
the surface of the pipe. Designed
for a useful life of 20 years with
continuous power on. To be
installed to current standards and
regulations.
Builders work in Full site specific proposals to N/A N/A
connection current standards and regulations.
(BWIC) including BWIC Layout detail drawings and
decorative works specifications to be provided and
and fabric repairs agreed at pre-commencement
stage.
Decorative Full site specific proposals to • Pendock Standard

pipework boxing current standards and regulations. manufacturer’s
BWIC Layout detail drawings and
warranty
specifications to be provided and
stage.
FRA works Full site specific proposals to As per CWH Standard

current standards and regulations. standard/agreed manufacturer’s
Fire Strategy Report & Drawings (if
schedules & warranty
required), Layout Drawings and
Details, Specifications and Specifications
Technical Submittals to be provided
and agreed at pre-commencement
stage.
Fire Doors All Doorsets (where replaced) to be • Gerda 20 Years (10 years
third party certified and where FED for ironmongery)
secure by design (SBD) and to
meet requirements of CWH Fire
Door performance specification.
Door schedule to be provided and
included within FRA plan.
Contractor must note planning
restrictions where installing doors in
conservation areas or to listed
buildings
Door closers (FEDs) Wireless, battery operated free- • Freedoor Standard
swing door closer, suitable for users manufacturer’s
with limited mobility
warranty
Fire Stopping All works to be signed off by client • Checkmate 10 years

surveying representative
Plant Support Full site specific proposals to • Unistrut Standard
current standards and regulations. • Direct Channel manufacturer’s
Layout detail drawings and
• Big Foot Systems warranty
stage.
Cladding Requirement of non-combustible • TBC 30 years
replacement works materials to be used throughout.
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New communal area Full site specific proposals to • TBC N/A

suspended ceiling current standards and regulations.
Layout detail drawings and
stage.
Scooter storage Ensure shortest route for electrics • MetroStor PSMX Standard
that can be suitably contained • Similar approved manufacturer’s
below the ground surface.
warranty
Contractor to ensure suitable
podium loadings and foundations
for new store
3.3 Design Process including Quality Checking and Monitoring Arrangements
The United Living team will:
• Develop realistic design programme linked to Task procurement & construction requirements;
• Understand CWH requirements and brief and the key issues for stakeholders;
• Promote Value Engineering considering all issues that will directly benefit the Task, client &
residents;
• Promote a team ethos along with excellent communication and knowledge sharing, designing out
risk to ensure design proposals are cost effective and practical.
Contracts Manager will implement regular meetings & workshops using the “United Way”; a structured
framework of procedures to provide consistency of delivery. Progress of design Tasks will be monitored
against our Design Management Tracker. We will check design solutions for:
• Compliance with Client Brief; CWH requirements and any statutory controls
• Value Engineering Opportunities; adding value; streamlining processes; repair/ maintenance costs;
• Life cycle cost economies e.g. product selection, guarantees material durability;
• Sustainability: product longevity, social sustainability; social value initiatives etc.
• Design co-ordination and Risk mitigation (development of Risk Register)
Contracts Manager and commercial team will ensure cost controls and site activities are considered so
that the right solution is adopted with safe systems of work. Key to design development will be to ensure
the Client Team is fully engaged. CWH will be invited to all design workshops, review meetings and formal
Design Team Meetings to ensure that CWH requirements are met.
Design Compliance/ Quality Checking and monitoring procedures will include:
• Only appointing consultants/ specialist subcontractors competent for their role with subcontract
agreements fully aligned to CWH Partnering contract with clear scope of services agreements;
• Collateral Warranty agreements and insurances at required levels;
• Design Review Checklist - used to identify any design conflicts / gaps; used to inform risk register
19 | P a g e
• Design start up meeting to review design tasks, agree key stage client sign off for design
development
• Establish Design Responsibility Matrix
• Identify immediate key deliverables e.g. preparing planning application; investigative surveys;
• Agree meeting review dates and reporting
• Design Coordinator will use a Design Management Tracker to coordinate consultant and
subcontractor design input and to provide key dates for issue of information;
• Regular Design Team meetings to: monitor progress against programme / Design Management
Tracker e.g. planning application submission; surveys; preparing specifications for business case
tendering ; review headline issues & agree action; Review compliance with Client requirements;
review risk register; consider value engineering opportunities;
4.0 Programme
A full draft programme of works is currently being created for Z251 and will be submitted shortly as
appendix A.
5.0 Resource Plan and Preliminaries
20 | P a g e
5.1 Project Management Structure
Our defined structure identifies the UL Strategic Senior Management Team (Off-Site Indirect Support), UL
Support Team (Off-Site Direct Support), UL Management Team (On-Site Direct), UL Site Delivery Team
Incl. Supply Chain.
Subcontractor Supply Chain will include:
1. Scaffolder
2. FRA surveyor
3. Cladding Installer
4. Electrician
5. Decorator
6. Asbestos Surveyor
7. Fire Door Manufacturer and installer
8. Sprinkler Designer/Installer
5.2 Site Setup Proposal
United Living currently occupy a portion of the ground floor office space at Glastonbury House. It would be
ideal if this office space can be retained for the duration of the Z251 project. If United Living were able to
utilise the existing office space the only addition space required would be for a couple of containers and a
skip area. These could be located, either within the client brief proposed area (see below), or within the
refuse access area to the rear of the block. This option would eliminate the need for site offices, welfare
ect.
The location for a site set up area as proposed in the client

brief, appendix 11, is to the side of Glastonbury House,
next to Dryburgh House. Some of the existing planters
would need to be relocated in order to create a space big
enough for all of the required cabins (Office, canteen,
dryroom, toilets, storage etc). Also Access and egress
provisions will need to be made for the Dryburgh House
community hall emergency exit and the two flats that have
rear gardens leading onto the area.
21 | P a g e
6.0 Cost Plan
This will be included as part of our SPP submission.
7.0 Information Required
Appendix C includes a request for information schedule that will be continually updated throughout pre-
construction and construction phases.
8.0 Communications Plan
Community Engagement
Effective Community Engagement and Liaison with residents and the local community will be key to the
successful delivery of the Sprinkler and FRA works at Glastonbury House. The works will affect all
residents of Glastonbury House with the sprinkler works being particularly invasive. Early engagement will
be essential
Our aim will be to ensure each stakeholder has been consulted on and fully understands what is proposed
and when. We need to make it easy for residents to get involved so that they can help develop our
communication and works methodology proposals with us. By clearly explaining what will be happening;
and demonstrating that we are listening and are flexible, adapting processes where possible, our aim will
be to manage expectations and help gain support for what we are doing.
We set out below our core commitments and the activities and procedures we will implement subject
to discussion and development with the CityWest Homes team and local stakeholders.
22 | P a g e
Resident Liaison Team
Our Resident Liaison Manager (RLM), Kelly Sidhu will allocate a trained and experienced
Resident Liaison Team to engage and supporting residents through the pre-commencement, works
delivery and post completion stages.
The Resident Liaison Officer (RLO) will be dedicated to engaging with Residents over the programme.
Consultation Strategy
Kelly will facilitate a communication workshop with the CityWest Homes teams and other key
stakeholder. Key areas that will need to be discussed and developed include:
Resident Involvement - It will be important to involve residents in all aspects of the scheme
including developing our consultation strategy and working methodologies. Drawing on residents’ local
knowledge will help gain their support and ensure we take on board local needs
we may not otherwise have realised.
Resident & Community Diversity Plan: we will work with the CityWest Homes team and local
stakeholders to understand resident and community diversity across the estate so that our consultation
plan and initiatives can be tailored to the needs of the community.
Liaison Procedures and Information. CityWest Homes will already have detailed consultation/
engagement procedures and protocols in place however we will work with the team to discuss our
shared experiences and best practice to develop a suite of procedures that are tailored to the
CityWest Homes objectives, but still retain flexibility to suit the diversity of residents and their
individual needs. We will bring along example literature and procedures that we have developed
through our experiences on previous schemes to support this process.
23 | P a g e
Consultation Plan
We include below our draft Consultation Plan for discussion and agreement with the CityWest Homes
team. This sets out our commitments for resident involvement and engagement over the pre-
commencement, works delivery and post completion phases of the project - for each phase.
Prior to Works
Proposal When
1. Joint introduction letter to tenants from CWH and UL asap after

award
2. Publicise award in local media; Industry publications, Website, City Voice; Twitter;
3. Resident Liaison Team on-site pre-works with phone, mobile, email contact options;
4. Workshop with key stakeholders (CWH, resident representatives, Councillors, etc) Mobilisation
5. Letters, Resident Welcome Pack, Newsletters agreed for issue Pre-start
6. ‘S20’ Obligations agreed with CWH to ensure we meet all statutory consultations Pre-start
7. Meet the Contractor events to introduce the team and the work Pre-start
8. Resident Reps invited to scrutinise Pilot properties to help communicate standards Pre-start
9. Suite of letters issued to each Resident to inform them of survey appointments, 4-6 weeks
scaffold erection, works commencement etc. before start
10. Appointments made for RLO to visit every home 4 weeks prior
to start
11. Initial visit coordinated with surveys to minimise disruption. RLO to conduct any
colour/choice ballots, discuss the works and issue Resident Welcome packs.
Resident Profile will identify special requirements that may affect the way we
communicate; translations, vulnerable residents, work, disabilities, carers, holidays.
12. Appointments made for works with written notice, text reminders and door knock 14/7/1 days
13. Communication of Safe Key Process for residents unable to provide access On going
During Works
Proposal When
14. RLO/Site Manager makes contact every day to ensure 2-way communication ongoing
15. Estate walkabouts with resident representatives and key stakeholders ongoing
16. Comments form left for resident to note issues or concerns. Site team will check, Daily
respond & sign every day, communicating all actions and recording in issues log
17. Newsletters issued at regular intervals by phase and by block Monthly
18. KPI Performance information published in newsletters, website, and local media; Monthly
19. Monthly Resident meetings, Weekly coffee mornings, Site Manager/RLO attend Monthly/
meetings as required. ongoing
20. Resident Representatives involved in progress meetings & performance reviews ongoing
24 | P a g e
21. Community Investment Initiatives and events used to support engagement activities ongoing
On Completion
Proposal When
22. Aftercare booklet issued to residents with instructions on maintenance, care and on completion
defects procedure – explained and demonstrated to resident
23. Satisfaction forms issued by RLO and used to measure Resident Satisfaction. on completion
24. Feedback sought from Resident Inspectors, Residents invited to Contract review on completion
25. 6 week call back to resident to check continued satisfaction with the works defects period
25 | P a g e

Glastonbury House Fire Safety Works PEP

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Project Execution Plan (PEP)

Z251 – Glastonbury House Fire Safety Works

UL Contract number: 02661 – Z251

2.0 Scope of Work and observations

3.0 Design Strategy

5.0 Resource Plan and Preliminaries

6.0 Cost Plan

7.0 Information Required

8.0 Communication Plan

Appendix C – Request for Information Schedule

1.1 Scheme Background

1.3 Property Addresses/ Location

The project comprises of works to one block, as follows;

Block No. Units

2.0 Scope of Works

Element Access Required

Condition Surveys necessary to establish scope of works

Fire compartmentation survey

Fire Compartmentation Survey

As part of the pre-commencement a compartmentation survey is being

A pre-condition survey will take place during the SPP stage.

Element Access Required

Note: Contractor will be required to confirm structural suitability of the podium

It has been mentioned by the residents of Glastonbury House that Workman

Element Access Hatches/Door(s)/ Ladders

Optimised access solutions are to be proposed by the Service Provider giving

Recommendations and proposals, with estimated costs, are to be provided

Element Sprinkler System

Element Decorative Pipework Boxing

Pipework within any service risers or plantrooms is not required to be boxed

Element Pipework, valves & fittings

Pipework shall be CPVC plastic so that no hot works is required.

Provide valve charts and labelling associated with the works.

Element Water Tanks

Work Required Use existing tanks where possible.

Element Thermal Insulation

Ensure all pipework is labelled with direction flow arrows.

Element Trace Heating

Element Electrical – Power

Provide a complete system of earthing and supplementary bonding

Provide Electrical Installation Condition Report (EICR) and all appropriate

Provide supplementary earth bonding to external metallic containment.

Element Fire Alarm System and Panel

Element Cladding Replacement

It is noted that non-combustible materials are required in this situation, Due

- RCM Y-Wall Class A1 building board to SFS sub-frame fitted to

- Remove and re-install existing windows to wings of Skylounge

Element Internal Decorations

Redecoration of all previously decorated internal surfaces.

Class ‘0’ performance to walls, ceilings and soffits including necessary

Designated walkways to provide access for the future safe and

Protective covers/ step-overs to any associated components that may cross

Element Builders Work

Provide recommendations for any builders-work style items felt necessary

Provisional Sum in relation to any such works should be included at PEP

Replace/ make good/ repair existing water tank bunds if required;

Element New communal area suspended ceiling

Element Provision of mobility scooter storage

Element Maintaining Services

Element Associated Fire Risk Assessment (FRA) Works

Report findings with respect to recommendations to CWH for any further

All floors – install Do Not Use Lift signage (x2)