04 Format Manual Updated

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Document Name Master List of Documented Information

Issue Date 01/10/2021 Version 2.00
Document ID RP/F/01 Page No. Page 1 of 1
Distribution Level (Indicate

SL. DATE OF
NAME OF DOCUMENT DOCUMENT NO. VERSION Distribution with Y)
NO. ISSUE
A B
MANUAL
POLICY & Objective
FOOD SAFETY TEAM & ORGANIZATION CHART
DEPARTMENTAL SOP
HCP
WORK INSTRUCTIONS FOR STORAGE AND DISPATCH

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Document Name Change Request Form
Document ID RP/F/02 Page No. 1 of 1
Proposed
Date of Proposal
by
Description
Customer request Audit compliance Complaints New system /

Objective process Food safety Legal compliance Process / cost
improvement
Current Practice
(including related
document(s) name(s),
version(s) / issue date(s) and
number(s))
Proposed Practice(s)
Purpose of
(Please attach relevant
changes
documents)
Suggested By
Signature of
Approved By Approving
Authority
Changes Made
(including all affected
documents, resulting
version(s) and issue date(s))
Date of Incorporation in the Signature

relevant process of FSTL
Is Obsolete
All copies collected from
YES/NO File YES/NO
User End
Updated
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Document Name Ammendment List
Change Details Obsolete Master

Sr. Version/ File List
Name of Document/Form Nature of Change Suggested Approved
No. DOI Date Updated Updated
By By
(Yes/No) (Yes/No)
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Document Name Master List Of External Origin Documented Information
Sr. Identification Follow Up Follow Up

Document Name Version Date of Issue Originator Custodian
No. Number Frequency Responsibility
A REFERENCES FROM INDUSTRY AND STATUTORY REQUIREMENT (STANDARDS/LITERATURES)
B PARLE ISSUSED REFERENCE DOCUMENTS (POLICY/MANUALS/FORMATS/OTHER REFERENCES

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Document Name Master List of Forms & Records
DATE OF RETENTION
No. NAME OF RECORD/ FORM RECORD/ FORM NO. VERSION CUSTODIAN
ISSUE PERIOD
KEY SYSTEM PROCEDURE
DOCUMENT CONTROL
SSOP
DEPARTMENTAL PROCEDURE
PURCHASE
HR, ADM & TRAINING
WAREHOUSE OPERATIONS
HCP
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Document Name Intenal Audit cum Verification Schedule
PERIOD: – Oct 2021 to Sept 2022 Frequency- Quarterly
OCT DEC FEB

NOV 21 JAN 22 MAR 22 APR 22 MAY 22 JUN 22 JUL 22 AUG 22 SEP 22
21 21 22
Management,
marketing and
system
Warehouse
operations
HR, Admin &
Training
HCP
Cleaning & D D D D
D D D D D D D D
Sanitizing
Personal D D D D
D D D D D D D D
Hygiene
Pest Control D D D D D D D D D D D D
W W W W W W W W W W W W
Glass and
Brittle Plastic
Captions: W-Weekly, D-Daily, F= Fortnightly
Audit Plan date Target date of Correction and Corrective action
Actual Audit date Audit cycle completion date
COMMUNICATED TO: ALL Department

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Document Name Intenal Audit Plan
IQA No.: DATE FROM: DATE TO: PLAN DATE:
TIME
DATE PROCESS / FUNCTION TO BE AUDITED AUDITEE (S) AUDITOR (S)
FROM TO
Prepared By: Approved By:

Circulated to Customer Representative (at Site), Warehouse Operation Team
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Document Name Intenal Audit cum Verification sheet
Date Department
Auditee Auditor
IA Note:NC- Non Conformity (Critical NC, Major NC, Minor NC)- CAR Form to
Number be initiated
OBS – Observation (If not taken care, can turn up NC)-
OK – Compliance, SI- Suggestions for Improvement
Non Conformity recorded in Last Internal Audit Verification/ Effectiveness Check
Remarks
External IA but some of the point are still in working. All the points are effectively closed.
Attendees-
S. NO. REF. FINDINGS WITH OBJECTIVE EVIDENCES REMARKS

Points related to Infrastructure development and structure deficientcy as
revewed during the site visits as as follows:
Auditee Auditor
Total number of NC (Non Conformance):- Major Minor Observation

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Document Name C.A.R Form
NC No: Date:
Auditor – Auditees
Department & Procedure Audited:
Audit Observation Requirement
Auditor - Auditee-
Root cause Analysis
Why 1
Why 2
Why 3
Why 4
Why 5
Who is Responsible-
Correction: Target Date Actual Date Responsibility
Corrective Action
Verification of Correction, Corrective action taken and its effectiveness:
Verified By (Auditor/FSTL) Date
Max Time permitted for Closure of NC is 60 days

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Document Name FSMS Verification Plan
Sr.
Activity Responsibility Frequency Record / Reference
No.
Verification Activity
1. Internal Audit FSTL Quarterly IA Report / CAR Forms
2. Management Review Director / FSTL Half Yearly MRM Minutes
Yearly, As and
3. Product Description FSTL / FST Product Description
when required
Yearly, As and
4. Flow Diagram FSTL / FST Flow Diagram
when required
Yearly, As and
5. Hazard Analysis FSTL / FST Hazard Analysis worksheet
when required
Assessment and
Yearly, As and Assessment and categorization
6. categorization of FSTL / FST
when required of control measures
control measures
Yearly, As and
7. HCP Plan FSTL / FST HCP Plan
when required
Yearly, As and
8. Operational PRP Plan FSTL / FST OPRP Plan
when required
9. Context of organization FSTL/Director Six Monthly Context of organization
10. Risk Management FSTL/Director Six Monthly Risk Management Plan
Monitoring & Monitoring, Measurement
11. FSTL/FST Monthly
Measurement Analysis
External Yearly, As and All external communication
12. MD/FSTL
Communication Matrix when required matrix
Internal Yearly, As and
13. FSTL / FST Internal communication matrix
Communication Matrix when required
Plant Layout, Pest
control system layout Yearly, As and Plant Layout, Pest Control
14. FSTL / FST
(Rodent box & fly when required records
catchers)
Yearly, As and
15. Organization chart FSTL / FST Organization chart
when required
Applicable Legislations Yearly, As and
16. MD/FSTL Externally Origin Documents
and Regulations when required
Yearly, As and
17. Specifications MD/FSTL Specification File
when required
Emergency
MD/ FSTL / Yearly, As and Emergency Preparedness and
18. preparedness and
Emergency team when required Response Record
response
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Document Name FSMS Verification Plan
Sr.
Activity Responsibility Frequency Record / Reference
No.
Validation of control Yearly, As and
19. FSTL Validation Records
measures when required
SOPs & work Yearly, As and
20. FSTL / FST All SOP
instructions when required
Yearly, As and
21. SSOPs FSTL / FST All SSOPs
when required

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Document Name MRM Schedule
MRM Schedule from ___________________to _____________
Plan Date:
AFTER ACTUAL MRM CONDUCTION
Month MRM PLANNED DATE
DATE FSTL SIGN & DATE
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Document Name MRM Agenda
Date of Management review: Attendees- All Department In-charge

Frequency of MRM- _______________
Sr. No. Agenda points Responsibility
a) Status of actions from previous meetings or management reviews FSTL/Director/Warehouse Incharge

Changes in external & internal issues that are relevant to the FSMS, including changes in the organization and its
b) FSTL/Director/ Warehouse Incharge
context
Information on the performance and the effectiveness of the FSMS, including trends in:
1) Result(s) of system updating activities
2) Monitoring and measurement results
3) Analysis of the results of verification activities related to PRPs and the hazard control plan
4) Nonconformities and corrective actions
c) ALL
5) Audit results (internal & external)
6) Inspections (e.g. regulatory, customer)
7) The performance of external providers
8) The review of risk and opportunities and of the effectiveness of actions taken to address them
9) The extent to which objectives of the FSMS have been met
Adequacy of Resources
d) ALL
-Any necessary purchases / new vendors or service providers
e) Any emergency situation, incident or withdrawal/recall that occurred HR/FSTL/ Warehouse Incharge
Relevant information obtained through external and internal communication, including requests and complaint from
f) HR/FSTL/ Warehouse Incharge
interested parties
g) Opportunities for continual improvement FSTL/Director/ Warehouse Incharge
h) Decisions & actions related to continual improvement opportunities FSTL/Director/ Warehouse Incharge
Any need for updates and changes to the FSMS, including resource needs and revisions of the organization’s food
i) FSTL/FST
safety policy & Objectives of the FSMS.
10. Any other points arise during meeting FSTL
Prepared By FSTL________________________ Approved By Owner_____________________

Communicated to: All Departments
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Document Name MRM Minutes
Minutes of MRM
Date / Time From: Date / Time To
Facilitator/ Presided By: Note Taker:
Attendees: Name Signature Name Signature
Sr. Action Item Responsibility Deadline Follow Up and

No. Remarks
a) Status of actions from previous meetings or management reviews
b) Changes in external & internal issues that are relevant to the FSMS, including
changes in the organization and its context
c) Information on the performance and the effectiveness of the FSMS, including

trends in:
1) Result(s) of system updating activities
2) Monitoring and measurement results
3) Analysis of the results of verification activities related to PRPs and the hazard
control plan
4) Nonconformities and corrective actions
5) Audit results (internal & external)
6) Inspections (e.g. regulatory, customer)
7) The performance of external providers
8) The review of risk and opportunities and of the effectiveness of actions taken
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No. Remarks
to address them
9) The extent to which objectives of the FSMS have been met
d) Adequacy of Resources
-Any necessary purchases / new vendors or service providers
e) Any emergency situation, incident or withdrawal/recall that occurred
f) Relevant information obtained through external and internal communication,

including requests and complaint from interested parties
g) Opportunities for continual improvement
h) Decisions & actions related to continual improvement opportunities
i) Any need for updates and changes to the FSMS, including resource needs and
revisions of the organization’s food safety policy & Objectives of the FSMS.
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No. Remarks
ADDITIONAL ISSUES
1.
2.
Distributed To: All Food Safety Team Members.
Prepared By: Approved By:

Date: Date:
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Document Name List of Emergency contacts
LIST OF EMERGENCY TELEPHONE NUMBERS

Location:-
Emergency Coordinator Person : MR. CHETAN KARIYA
Cell Number : 9923198515
SL NO NAME OF THE OFFICE TELEPHONE NOS

1 POLICE STATION 0724-2238126
2 FIRE STATION 0724-2432103, 2434460
3 AMBULANCE 0724-2445323
4 COURIER OFFICE 0724-2429391/2421391
5 GOVERMENT HOSPITAL 0724-2445323
6 MUNICIPAL OFFICE 0724-2435503, 2434411
7 FSSAI-Office (LOCAL) 9421567979
8 PRIVATE HOSPITAL NAME Dr.Shailesh Deshmukh Mo. No. 9823043787
9 CABLE MEDIA -
10 NEWS CHANNEL- LOCAL Divya Hindi - 9860599784
11 INSURANCE National Insaurane - 9822729125
12 LOCAL AUTHORIZED HOSPITAL FOR COVID-19 TESTING & TREATMENT GMC - 8983056377
13 PROFESSIONAL DISINFECTANT AGENCY Shah Agencies - 7507895618
Important: Periodic Mock Drill at minimum frequency of Half yearly has to be conducted to verify the emergency situation and records has to be
maintained with necessary corrective action based on the mock drill results
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Document Name Emergency situation records
Date:
Emergency Situation:
Product affected: Yes /No
Detail of the product affected:
Product name:
SKUs:
Batch no.:
Quantity:
Root cause of emergency:
Corrective action on emergency situation:
Corrective action on affected Product:

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Document Name Traceability Testing Format
TRACEABILITY CHECKING – PLANNED /SPECIAL
DATE –
IF PLANNED TRACEABILITY TEST FOR THE MONTH OF ______________
PRODUCT NAME ______________________ BATCH NO. _________________________________
TRACEABILITY TESTING START TIME ________TRACEABILITY TESTING FINISH TIME _______
PART A
Format Format No Details
Invoice No
Loading Sheet
Vehicle Inspection Cheklist before
Loading
STN (Receving)
Vehicle Inspection Cheklist before
unloading
CMU Name/ Batch No/ Product
Detail/ Date of receiving
Personal Hygiene Check Record
Cleaning Related Records
General Cleaning Records
ToiletCleaning Records
Pest Control Related Records

Rat Bait Control Record
Pest Control Treatment Record
Pest Control Spraying Record
Training Records Of People

Involved At Shop Floor ( For Any 5
Samples)
Medical Record of People Involved
At Shop Floor
Visitor Control Record
PART B
Detail of the Batch is to be shared with respective CMU for further backward traceability
on the rescribed formal available in CMU - FSMS
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Document Name Customer Complaint Form
DATE OF COMPLAINT
RECEIVED :
CUSTOMER NAME:
PRODUCT NAME:
BATCH CODE :
SR. TYPE OF ROOT CAUSE CORRECTIVE ACTION COMPLAINT

NO COMPLAINT TAKEN CLOSED ON
REMARK IF ANY
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Document Name Product Recall/Withdrawal Form
Problem Personnel Emergency Emergency Problem Decision Recall Further mail form Reply from
Identified Identified the Meeting Team Members Discussed for Recall Initiation Management to Customer/ Time
Date/ Time problem Date/ Time Present Yes/ No Time/ By customer Time
whom
Re- Re- Remarks Root Cause Clearance Further Response Review of the Mock Recall
inspection Inspection of mail sent mail from from
of product product Time/ by manageme Customer
Initiated Completed Whom nt to
Customer
Corrective Actions Decided
This format is for internal reference in case of Product recall/withdrawal and Mock Product Recall/Withdrawal , formats as prescrived in schedule and as discussed in SOP for Product Recall and
Withdrawal are to be used.
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Document Name Water Tank Cleaning Records
S. Frequency of
Tank Details Date Time Cleaned by Checked by
No. Cleaning
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Document Name Daily Personal Hygine checklist
Month:- Shift:-
Status as per the SSOP for Personnel Hygiene (OK -✓ / Not OK -)
Sr.
No.
Personal Hygiene Aspects 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15
If found not OK -, mention the corrective actions taken and result of verification.
1. Nails
2. Hair
3. Beards and Mustaches
No exposed Jewelry and No damaged

4.
Glasses
5. Chewing Gutkha/Smoking
Perfumes, scented soaps & and
6.
aftershaves
7. Protective Clothing Worn Properly [T Shirts]
8. Cut and Wound/Other symptoms for diseases
9. Eatables/Drinking Water Bottle Control
10. Personal Cleanliness
11. Personal Medicines Control
12. Corrective actions taken in case Not OK.
Result of verification after completion of the

13.
Corrective actions
14. Signature Checked By
Write the Identifed Problem at the back side of Page

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Document Name Daily Personal Hygine checklist
Month:- Shift:-
Status as per the SSOP for Personnel Hygiene (OK -✓ / Not OK -)
Sr.
Personal Hygiene Aspects 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
No.
If found not OK -, mention the corrective actions taken and result of verification.
1. Nails
2. Hair
3. Beards and Mustaches
No exposed Jewelry and No damaged
4. Glasses
5. Chewing Gutkha/Smoking
6. Perfumes, scented soaps & and aftershaves
7. Protective Clothing Worn Properly [T Shirts]
8. Cut and Wound/Other symptoms for diseases
9. Eatables/Drinking Water Bottle Control
10. Personal Cleanliness
11. Personal Medicines Control
12. Corrective actions taken in case Not OK.

Result of verification after completion of the
13. Corrective actions
14. Signature Checked By

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Document Name Visitor’s Health Declartion
Name:… …………………………………………………. Date::……………………

Company: ………………………………………………..Contact No:- ………
Reason for Visit:…………………………………………
Welcome to RP, in order to minimize the potential food safety risks in the storage and supply
of our products, kindly complete this questionnaire before entering our premises.
Are you suffering from any of the following symptoms? (Please fill)
Disease Yes No
No
Diarrhoea
Typhoid No
Fever No
Ear/Nose infections No
Throat infection No
Sneezing No
Open sores No
Skin infections / Eczema No
Thermal screening for all personnel entering the premises is mandatory to prevent COVID-19
infection.
Symptoms/Check Points Yes No
Fever/Temperature Check (high temperature – 37.5‫ﹾ‬C or 99.5‫ ﹾ‬F)
Fatigue
Cough (Dry/wet)
Shortness of breath/Breathing difficulties
Loss of Taste/Smell
Sore Throat
Have you been in contact with any person who has been detected
COVID-19 positive
Have you been in contact with any person who has further been
in contact with COVID-19 Positive patient
Note: Those with temperature more than 37.5‫ﹾ‬C (99.5‫ﹾ‬F) and/or flu like symptoms are not allowed
to enter the establishment.
Any other ailments?

No
I have read, understood and will comply with the Warehouse hygiene rules as explained to
me before initiating visit.
Company Rules
1. Please remove watches and any loose Jewellery.
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Document Name Visitor’s Health Declartion
2. Please wear the protective clothing provided (Visitor Cap & Apron).
3. You are not allowed to eat, smoke or drink in Warehouse/ storage area
4. Spitting is totally forbidden.
5. Please wash & sanitize hands each time you enter the Warehouse areas
6. Follow All Safety instructions as given to you by Warehouse representative with you
Visitor’s Signature:………………………………………….............Date:….…………………
Warehouse Representative
Signature:…………………………………...Date:…………………….
GUIDELINE FOR VISITORS AND GUESTS

1. Entrance in Warehouse area only after the permission of Owner or Warehouse incharge.
Photography strictly prohibited (In Special case Approval from Owner/ Partner).
2. No chewing of tobacco or smoking inside the factory premises.
3. Remove jewellery and watch before entering in processing area. Be careful about
spectacles glass.
4. Do not enter into Warehouse area without wearing protective caps, apron.
5. Wash and sanitize your hands before entering into the Warehouse area.
Do not enter the Warehouse area if you are suffering from any communicable diseases like
typhoid etc.
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Document Name Cleaning Schedule
Item to Type of Cleaning Cleaning

be cleaning(d chemicals tools
No Area Description of work Method Frequency Record
cleaned ry/wet) (name &
doses)
INFRASTRUCTURE/BUILDING
Floor &
Storage
1. Covings
Area
Walls
Floors
Cabin
Dispatch walls
2.
Cabin Table &
chairs
Cupboard
Non
conforming Entire
3.
product area
store area
Floor
Loading /
5. Unloading Shutters
Bay area
Walls
Urinals
6. Toilets Washstati
ons
Outside Entire
7 Area area
Outside Drain
8.
Drain area
Tube lights
9. Externaly
& Fans

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Document Name Cleaning Checklist
PLEASE Modified YOUR CHECKLIST AND UPDATE ALL THE PARAMETER WHICH ARE MSSING
Name of Section: Month:-
CHECK POINTS
Sr. No
DAILY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Remark
1 Cleaning of Floor , internal staircase & railings
2 Mopping of Floor, internal staircase & railings
3 Disposal of Wastages
4 Cleaning of Waste bins
5 Cleaning of PVC Strip, windows & Doors
6 Cleaning of Storage Area
WEEKLY
1 Cleaning of Window Glass
2 Cleaning of Exhaust &Ceiling Fans
3 Cleaning of Walls & Roof
4 Cleaning of Tube-Light & Fans
5 Cleaning of Flycatcher
6 Cleaning of Cable Trench
7 Cleaning of Panel Board
MONTHLY
1 Deep cleaning of floors, walls, shutters
2 Roof cleaning

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Document Name Toilet Cleaning Checklist
Shift: Location of Toilets & Bathrooms:Ladies, Gents & Admin
Time Codes: A=9.30-10.00 Hrs, B=12.30-13.00 Hr, C= 16.30-17.00 Hrs
Sr. Day/Time
No.
Criteria A B C A B C A B C A B C A B C A B C A B C A B C
1 Cleaning of floor area with detergent
Cleaning of wash-basin with
2
detergent
3 Cleaning of window
Cleaning of toilet & bowl with
4
disinfectant
Cleaning of bathroom with
5
disinfectant
6 Cleaning of walls, doors
7 Continuous water supply

working condition of tapes, flush-
8
cokes
9 Availability of liquid soap
10 Naphthalene balls in urinal bowls
11 Removal of cob-webs
Done by
Corrective action taken in case of
not cleaned
Verified By-
Housekeeping I/C

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Document Name List of Chemicals-List & Concentrations
CHEMICALS & THEIR CONCENTRATIONS USED AT VARIOUS LOCATIONS
Concentration Used & Method of Preparation

Chemical Used Area Used at
( Mention in Simple Language Such as (ml+L) not PPM or Normality

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Document Name Pest Control-Rat Bait Control
Month-
Roda Dates
box
N0. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Remarks
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

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Document Name Pest Control Treatment Record
Areas / Treatments Name of Signature

Signature Effectivenes Signature of
the of Area
Sr. No. Date Location Prophylacti Rodent Lizard of s (0- FSTL/FS
Others Operator of Superviso
c treatment Control Control Contractor 5) Coordinator
Contractor r
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
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Document Name Pest Control Spraying Record
Pest Control Spraying Record:

Solution Preparation
Spraying Spraying Signature
Quantity Chemical Quantity of Verified
Date Prepared started at, Areas Sprayed completed of Remarks
of Water used for chemical by
by time at, time Operator
taken, L spraying taken, ml
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Document Name Pest O Flash Tube Light Monitoring
Frequency of Monitoring: Once in month or As and when required

Shelf Life of Pest-O-Flash Light as per the specification:-5000Hrs
Running hours Change Due Checked

Date Pest-o-flash ID Change Done
(A) (Total running Hrs- A) by
10
11
12
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Document Name Approved Vendor List
Date of Preparation:
S. Product/Service Contact Grade of

Name of the Vendor Address Contact details
No provided Person Vendor
Type of Vendor- Supplier or Service Provider; Grade of Supplier- A or B (as per Vendor Evaluation or Re-Evaluation
List will be updated once in a year or as and when required whichever is earlier
Grade B- Supplier/Service Providers are only to be used in case of Emergency Purchase
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Document Name Vendor Selection Evaluation, Approval and Re- Evaluation form
VENDOR (SUPPLIER/SERVICE PROVIDER DETAILS)

1 Supplier 2 Service Provider
Vendor Name:
Address
Contact Person Phone No
Service/Material Provided:
Two References/ client base
Assessment Done By: Date:

EVALUATION/ RE-EVALUATION
Sr. NO CRITERIA SCORE (0-10)
1. Reputation of Company In Market
2. Capacity of supply/work
3. Competitiveness of Price/Credit Facility
Total Obtained Score:

Total Possible Score :
Rating Criteria and Remarks

Grade A (60 % and above) Approved for One Year
Grade B (40 % to < 60%) Approved for Emergency Purchase

Grade C (Below 40 %) Disqualified
Result and Remarks
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Document Name Competency Matrix Desired and Actual
Desired Competence
S. Skills (Training
Designation Qualification Experience
No Required)
Actual Competence
S. Skills (Training
Name and Designation Qualification Experience
No Required)
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Document Name Food Safety Team Minimum Qualification Criteria
The minimum qualification criteria / desired expertise for the Food Safety Team for ROYAL PACKAGING is as follows:
Required Required
minimum minimum
Sr. Area / Required minimum Required expertise - skills and
experience before experience in
No. Discipline Qualifications knowledge
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Food Safety
1. 1
team Leader -
Emergency
2. 1
team Leader -
Team
3. 1 member -
4. 2 -
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Document Name Training need identification form
S. Designation/ Training Need Identified by Signature of HR Signature of

Name
No Department Competence Gap/HOD Reference/ Others Deptt FSTL
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Document Name Training Calander Annual Plan
Training Calendar for the Period- From OCT 21 to Sept 22
S Target
Type of
. Audie OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Training Topic Trainin
N nce 21 21 21 22 22 22 22 22 22 22 22 22
g (E/I)
o (S/W)
ISO Updation
1.
2. Personal Hygiene
3. Dispatch Process
4. Emercency Activities
5. Objectives
6. Documentation
7. Traceability
8. Policies
9 Pest Control
Type of Training: E- External, I-Internal Target Audience: S-Staff, W-Workers

Training Cycle-
Training Planned Training Done Evaluation Done Effectiveness Check
Done
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Document Name Induction Training Form
Induction Plan for ______________________, Department___________ _________

Designation_______________ Date of Joining ______________
Signature Signature of
Date Time Department Topics to be discussed
of Trainee Trainer
FSMS and Training
Introduction of Parle
Introduction of Warehouse
Warehouse Policies-
Quality and Food Safety Policy
Metal and Jewellery Policy
Glass and Brittle Plastics Control
Policy
Warehouse Hygiene Policies
Allergen Know How
Introduction of ISO 22000
Field Visit
Basic PRPs including Entry rules
Product Know how
Warehouse Storage Pratice
SAP- Operation ( Computer Operator)
Maintenance
Key Machine and functions
Purchase
Overview of Purchase activity
Additional Point (if any)
Detailed Departmental Induction Training:

Key Points (about Department) – By Department Representative
1
2
Overall Learning by- Person
1
2
3
4
Induction Completion Date
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Document Name Induction Training cum MD form
Guidelines for Induction Training – Contract Workers

Do’s Don’t’s
1. Always wear PPEs- T-Shirts 1. No exposed Jewellery/No Wrist Watch
2. Always Keep Personal and Company clothing properly segregated 2. No Tobacco Products- No Smoking/No Chewing/No Spitting
3. Always wash and dry the hands before entering the products 3. No drinking water/No eatables inside the Storage Area
4. Inform your Supervisor if you are not well or have cut/wound 4. No grown nails/painted nails.
5. Inform your Supervisor if you see any pest evidences 5. Never damage PVC Strip/wire mesh
6. Concept of Allergen- What and Importance 6. Never carry eatables inside the Storage Areas
Understood the Do’s and
Physical
S. Date of Dont’s Medical Fitness Signature of
Name of Person verification
No Joining Signature for Declaration Trainer
Remarks
Acknowledgement
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Document Name Training Evaluation & Effectiveness form
Training Subject
Topics included
Date of Training Trainer

Date of Evaluation Evaluator Evaluation Mode: Written/Oral
HOD reference
Date of Effectiveness Effectiveness Checker Effectiveness Checker:
Rem
S. Employee Departm Signat Evaluation Effectiveness
arks
No Name ent ure
1 2 3 4 5 Score 1 2 3 4 5 Score
Trainer’s Signature Evaluator’s Signature Effectiveness Checker
Warehouse In-Charge reference can be treated as Evaluation. & Incase of Written Examination only Score to
be written , In case of Oral Examination, Trainer/Evaluator need to write questions at the other side of the
sheet
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Document Name Legal Compliance Calander
Responsible Details of Date of Next Due

S. No Legal Compliance Frequency
Person Permission/License Issue/renewal Date
FSSAI FOR DEPOT /
1 RIYAZ WAGH 5 YEARS 11517052000209 08.03.2017 07.03.2022
TRANSPORTS LICENECE
Parle – Noor Sir
2 FSSAI PPPL 5 YEARS 11518052000589 30.05.2018 29.05.2023
Parle – Noor Sir
3 FSSAI PBPL 5 YEARS 11518052000590 30.05.2018 29.05.2023
4 GST NUMBER RIYAZ WAGH -------- 27AAAFY2785J1ZP 01.05.2017 ------

Parle – Noor Sir
5 PBPL INSURANC (FGB) 1 YEAR B0244060 01.04.2021 31.03.2022
Parle – Noor Sir

6 PBPL INSURANC (FRE) 1 YEAR F0982341 01.04.2021 31.03.2022
Parle – Noor Sir
7 PARLE AGREEMENT PBPL 1 YEAR
8 Parle Biscuits GST Parle – Noor Sir -------- 27AAACP0485D1ZO 01.05.2017 ------
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Document Name Visitor Register
GUIDELINE’S For Visitor

All Visitor Shall always be escorted by company representative All visitor are requested to follow instruction while entering
while visiting inside the warehouse the warehouse area NO tobacco, No Smoking, No chewing,
Stictly No photograpgy is allowed to ensure confidentiality is No eating No drinking etc
mainainted. All visitor shall strictly follow above guidelines while
All vistor shall fill the visitor health quesstionare prior to vsiting visiting storage area
the Warehouse and should enter only if permitted
Company Person to Be Material In Out
S.No Date Name of Person Nature of Work
Name Contacted Carried Time Time
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Document Name Spoiled Product Stock Statement
Depot Name:-
Spolied Product Stock Statement for the Period-…………….to……………………….
Date of Destruct
Sign of
Batch Sanction physical Damaged Stock ed
Sl. W/S SAP W/S No of Audit Wareho
Place Code/ Period/ damage Product Sanctioned Destructio Product
No. Code CODE NAME cartoons date use
PKD month Received amount n date –sale by
incharge
at Depot Invoice
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Document Name Vehicle Inspection Checklist- Loading/Un Loading
VEHICLE NO. &STATUS

S.No PARAMETER
Invoice /STN
1
NO DAMAGES IN
2
VEHICLE
3 SMELL/ ODOUR
4 CLEANLINESS
PROPER
5 PROVISION FOR
COVER
NO EVIDENCES OF
6
PEST
7 CHECKED BY
CORRECTION
8
ACTION TAKEN
9 VERIFIED BY
Remarks( If Any)
Company Owned Veichles cleaning is addressed in cleaning schedules and adequate recrords are mainained and these are exempted from this format.
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Document Name Preventive Maintenance Form
MONTH:
Preventive maintenance schedule Daily Weekly
S.No. MACHINE/ ACTIVITY 1 2 3 4 5 6 7 W1 8 9 10 11 12 13 14 15 W2
1
2
3
4
5
6
7
Done By-
Checked By-
Verified By-
Preventive maintenance schedule Fortnightly Monthly

W3
S.No. MACHINE/ ACTIVITY 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 W4
1
2
3
4
5
Done By-
Checked By-
Verified By-
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Document Name Breakdown Register
HYGIENE
STOP RESTART B/D DONE VERIFIED
DATE SHIFT M/C EQUPMENT REASON WASTAGE CLEEARANCE
TIME TIME (Min) BY BY
DONE
Note: Hygiene Clearance includes- Removal of Spares/tools/Lubricants & Cleaning of Machine and surrounding Area
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Document Name List of Spare Parts & Stock Report
MONTH: NOTE:Completed = √, Not Completed = X

Critical Spare Stock on Stock at
Sr.No. Machine Name Parts Name Min Qty
Detail 01st of Month Month End
1.
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Document Name Lubricantion Schedule cum Stock Statement
S. No Location Type of Name of QTY Certificate Lubricant Utilized on Stock Signature Verified By
Machine/Equipment Lubricant Lubricant To be Available Date at Maint.
Used Yes/No Month
In-charge
end
8
Sample of Medical Record
PERFORMA FOR MEDICAL FITNESS CERTIFICATE FOR FOOD HANDLERS

(FOR THE YEAR ......................) 
(See Para No. 10.1.2, Part- II, Schedule - 4 of FSS Regulation, 2011)
It is certified that Shri/Smt./Miss....................................... ............................. employed with

M/s.............................................................................., coming in direct contact with food
items has been carefully examined* by me on date .................... Based on the medical
examination conducted, he/she is found free from any infectious or communicable diseases
and the person is fit to work in the above mentioned food establishment.
*Medical Examination to be conducted:
Name and Signature with Seal

of Registered Medical Practitioner / Civil Surgeon
1. Physical Examination  
2. Eye Test  
3. Skin Examination  
4. Compliance with schedule of Vaccine to be inoculated against enteric group of diseases
 
5. Any test required to confirm any communicable or infectious disease which the person
 suspected to be suffering from on clinical examination.  
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Document Name Vehicle Inward Register
SANITATION
VEHICLE CHALLAN PARTY GOODS
S. NO. DATE IN TIME TOTAL QTY DONE SIGN REMARKS
NO. NO. NAME DESCRIPTION
YES/NO
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Document Name Vehicle Outward Register
S. VEHICLE CHALLAN PARTY GOODS

DATE OUT TIME TOTAL QTY SIGN REMARKS
NO. NO. NO. NAME DESCRIPTION
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Document Name Courier Inward and Outward Register
COURIER INWARD REGISTER

SANITIZATION DONE
DATE GOODS DISCRIPTION QTY. IN TIME SIGNATURE REMARKS
YES/NO
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Document Name Courier Inward and Outward Register
COURIER OUTWARD REGISTER

DATE GOODS DISCRIPTION QTY. OUT TIME SIGNATURE REMARKS
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Document Name Backup Plan for Key Personnel
Absence Cover
Key Personnel Activities Handled Primary Secondary
Responsibility Responsibility
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Document Name Facility Security Checklist
Guidance for checklist

• To use the checklist, read each question under each section and check the response that best describes the facility security practice in the establishment. If
a question is not applicable, check “N/A.”
• A “Yes” response for every question is desirable but not expected due to the layering of certain security measures.
• A “No” answer however, should trigger a critical thought process by operators on what may be a vulnerability or weakness in food security strategy.
Additional risk management decisions to be made
• Security measures may need to put in place at the particular operational sector/area of the plant covered by the “No” response.
• For additional security measures that plant can take, they may refer to resources and contact address. Resources/websites specific to a section or question
are shown at the corresponding section/question throughout the checklist for quick and easy reference. “NA” responses are reviewed periodically to
validate them against current operations.
• The final outcome of this self-assessment should provide establishments with a relative measure of overall security of their operations and guide them in
the development and/or revision of their food security strategies.
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I. FOOD SECURITY PLAN MANAGEMENT

A Facility Security Manual is a written document developed using established risk management procedures and consists of specific standard operating
procedures for preventing intentional product tampering and responding to threats or actual incidents of intentional product tampering.
1. Does this establishment have a written Facility Security Manual? Yes --- No [GO TO QUESTION 4]
2. Which of the following procedures, plans, or information are either included in the Facility Security Manual or have been put in place as a result of the
Facility Security Protocol? (Check “Yes” or “No” for each item.)
S. No. Parameter Yes No NA Remark

1. Is there a designated person or team to implement and oversee the
food security plan?
2. Are members of the facility security management team trained in all
provisions of the facility security plan?
3. Are periodic drills conducted on the operational elements of the facility
security plan?
4. Are regular food security inspections conducted to verify key provisions
of the facility security plan?
5. Is the security plan reviewed (and revised if necessary) periodically?
6. Are the details of food security manual kept confidential?
7. Is the emergency contact information for local, state, and federal
government homeland security authorities and public health officials
included in the security plan?
8. Is the above contact information periodically reviewed and updated?
9. Is there an established liaison between plant officials and the local
security officials and other law enforcement officials?
Is there an established relationship between the establishment and the
appropriate analytical laboratories for possible assistance in
investigation of product tampering cases?
10. Are procedures for responding to threats of product tampering included
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in the plan?
11. Are procedures for responding to actual incidents of product tampering
detailed in the plan?
12. Are communication procedures for notifying law enforcement, public
health officials, when a food security threat is received or when
evidence of actual product tampering is observed included in the plan?
13. Are procedures in the plan for corrective action in cases of product
tampering to ensure that adulterated or potentially injurious products
do not enter commerce?
14. Are procedures in the plan for safe handling and disposal of products
contaminated with chemical or biological agents?
15. Are employees encouraged to report signs of possible product
tampering or breaks in food security system (e.g., award system)?
16. Are evacuations procedures present in the security plan?
17. Are procedures in place to restrict access to the facility during an
emergency to authorized personnel only?
18. Are designated entry points for emergency personnel clearly marked?
19. Does the establishment have a documented recall plan?
20. Are procedures in the recall plan reviewed and updated as necessary?
21. Do recall procedures ensure segregation and disposition of recalled
products?
II. OU II OUTSIDE SECURITY
3. Which of the following security procedures does this establishment have in place for the exterior of this establishment? (Check “Yes” or “No” for each
procedure.)
22. Are the warehouse boundaries and grounds secured to prevent entry by
unauthorized persons (e.g., by locked fence or gate)?
23. Are “No Trespassing” signs posted at warehouse boundaries?
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24. Is there sufficient outside lighting to allow detection of unusual
activities on any part of the establishment outside premises during non-
daylight hours?
25. Do emergency exits have self-locking doors and/or alarms?
26. Is positive identification required to control entry of visitors to the plant
(e.g., picture IDs or sign-in/sign-out at entrance)?
27. Is an updated list of establishment personnel with open or restricted
access to the establishment maintained at the security office or another
secure location?
4. Are the following secured with locks, seals, or sensors at all times to prevent entry by unauthorized persons? (Check “Yes” or “No” for each item, or
“N/A” if the item is not applicable.)
28. Outside doors and gates?
29. Windows?
30. Roof openings?
31. Vent openings?
32. Trailer (truck) bodies?
5. Which of the following security procedures does this establishment have in place for vehicles entering the establishment? (Check “Yes” or “No” for
each procedure.)
33. Are incoming private vehicles (e.g., employees or visitors) inspected for
unusual activity?
34. Are outgoing private vehicles (e.g., employees or visitors) inspected for
unusual activity?
35. Are incoming commercial vehicles (e.g., delivery trucks) inspected for
unusual activity?
36. Are outgoing commercial vehicles (e.g., delivery trucks) inspected for
unusual activity?
37. Are employee vehicles identified using placards, decals, or some other
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form of visual identification?
Are authorized visitor/guest vehicles identified using placards, decals, or
some other form of visual identification?
III. General inside Security
6. Which of the following security procedures does this establishment have in place within the interior of this establishment? (Check “Yes” or “No” for
each procedure, or “N/A” if the procedure is not applicable.)
38. Is emergency lighting provided in the establishment?
39. Is active surveillance of the inside facility and operations maintained?
40. Are emergency alert systems tested periodically?
41. Are the locations of controls for emergency alert systems clearly
marked?
42. Are all restricted areas (i.e., areas where only authorized employees
have access) within the plant clearly marked?
43. Are visitors, guests, and other non-establishment employees (e.g.,
contractors, truck drivers) restricted to non-product areas unless
accompanied by an authorized establishment employee?
44. Are updated plant layout schematics provided at strategic and secured
locations?
45. Are procedures in place to check toilets, maintenance closets, personal
lockers, and storage areas for concealed packages?
46. Is a daily inventory of keys to secured areas of the facility conducted?
47. Are ventilation systems constructed in a manner that provides for
immediate isolation of contaminated areas or rooms?
7. Are the central controls for the following restricted (e.g., by locked door/gate or limiting access to designated employees) to prevent access by
unauthorized persons? Check “Yes” or “No” for each item, or “N/A” if the item is not applicable.
48. Heating, Ventilation, and Air Conditioning systems?
49. Water systems?
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50. Electricity?
8. Does this establishment use a computer system to monitor processing operations? Yes No [GO TO QUESTION 12]
9. Which of the following security procedures does this establishment have in place for its computer systems? (Check “Yes” or “No” for each procedure.)
51. Is the access to the system password-protected?
52. Are firewalls built into the computer network?
53. Is the system using a current virus detection system?
IV. STORAGE SECURITY
10. Which of the following security procedures does this establishment have in place for its storage areas? (Check “Yes” or “No” for each procedure, or
“N/A” if the procedure is not applicable [e.g., this establishment does not use restricted ingredients].)
54. Is access to finished product storage areas restricted to designated
employees?
55. Is access to external storage facilities restricted to designated
employees only?
56. Are records maintained on facility security inspections results?
11. Which of the following security procedures does this establishment have in place for the storage of hazardous materials/chemicals such as pesticides,
industrial chemicals, cleaning materials, sanitizers, and disinfectants? (Check “Yes” or “No” for each procedure.)
Is the access to inside and outside storage areas for hazardous
materials/chemicals such as pesticides, industrial chemicals, cleaning
57. materials, sanitizers, and disinfectants restricted to designated
employees?
58. Are hazardous material/chemical storage areas separated from
production areas of plant?
59. Is a daily inventory of hazardous materials/chemicals maintained?
60. Are discrepancies in daily inventory of hazardous materials/chemicals
immediately investigated?
61. Are the storage areas for hazardous materials/chemicals constructed
and safely vented in accordance with national or local building codes?
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62. Is a procedure in place to receive and securely store hazardous
chemicals?
63. Is a procedure in place to receive and securely store hazardous
chemicals?
V. Outgoing and Receiving Security
12 Which of the following security procedures does this establishment have in place for its shipping and receiving operations? (Check “Yes” or “No” for
each procedure, or “N/A” if the procedure is not applicable [e.g., no tanker trucks on premises].)
64. Are vehicle on the premises maintained under lock and/or seal when
not being loaded or unloaded?
65. Is the loading and unloading of vehicles transporting raw materials,
finished products, or other materials used in food processing closely
monitored?
13. Which of the following security procedures does this establishment have in place for handling outgoing shipments? (Check “Yes” or “No” for each
procedure, or “N/A” if the procedure is not applicable [e.g., no tanker trucks on premises].)
66. Are outgoing shipments sealed with tamper-evident seals?
67. Are the seal numbers on outgoing shipment documented on the
shipping documents?
68. Are records maintained of the above inspections of container/ trucks?
69. Are chain-of-custody records maintained for container/trucks?
14. Which of the following security procedures does this establishment have in place for handling incoming shipments? (Check “Yes” or “No” for each
procedure, or “N/A” if the procedure is not applicable.)
70. Is access to loading docks controlled to avoid unverified or unauthorized
deliveries?
71. Is advance notification from suppliers (by phone, e-mail, or fax) required
for all incoming deliveries?
72. Are suspicious alterations in the shipping documents immediately
investigated?
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73. Are all deliveries verified against the scheduled deliveries?
74. Are unscheduled deliveries held outside facility premises pending
verification?
75. Are off-hour deliveries accepted?
76. If off-hour deliveries are accepted, is prior notice of the delivery
required?
77. If off-hour deliveries are accepted, is the presence of authorized
individual to verify and receive the delivery required?
78. Is the integrity of incoming shipments of product checked at receiving
dock for evidence of tampering?
79. Are transportation companies selected with consideration of the
procedure companies have in place to safeguard the security of
products being shipped?
80. Are transportation companies selected with consideration of
background checks conducted on drivers and other employees who
have access to product?
VI. WATER SECURITY
15. Which of the following security procedures does this establishment have in place for its water supply? (Check “Yes” or “No” for each procedure, or
“N/A” if the procedure is not applicable.)
81. Is access to water storage tank restricted?
82. Is access to storage tanks for potable water restricted?
83. Are potable lines are periodically inspected?
84. Have arrangements been made with local health officials to ensure
immediate notification of the plant if the portability of the public water
supply is compromised?
VII. MAIL HANDLING SECURITY
16. Which of the following security procedures does this establishment have in place to ensure mail handling security?
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85. Is mail handling activity conducted in a separate room or facility away
from in-plant food production/processing operations?
86. Are mail-handlers trained to recognize and handle suspicious pieces of
mail?
VIII. PERSONNEL SECURITY
17. Which of the following security procedures does this establishment have in place for ensuring that establishment personnel adhere to the security
requirements?
(Check “Yes” or “No” for each procedure, or “N/A” if the procedure is not applicable [e.g., the establishment does not use contractors].)
87. Are background checks conducted on new permanent employees prior
to hiring?
88. Are background checks conducted on new temporary, seasonal, and
contract employees prior to hiring?
89. Do all plant employees receive training on security procedures as part of
their orientation training?
90. Are procedures in place to ensure positive identification/recognition of
all establishment employees?
91. Are identification procedures in place to ensure the positive
identification/recognition for temporary employees and contractors
(including construction workers, cleaning crews, and truck drivers) in
the establishment?
92. Are procedures in place to screen employees entering the plant during
working hours?
93. Are procedures in place to screen entry of employees into the plant
during non-working hours?
94. Are procedures in place to screen the entry of contractors into the plant
during working hours?
95. Are procedures in place to screen entry of contractors into the plant
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during non-working hours?
96. Are procedures in place to restrict temporary employees and
contractors (including construction workers, cleaning crews, and truck
drivers) to areas of plant relevant to their work?
97. Are procedures in place to ensure clear identification of personnel with
their specific functions/assignments (e.g., colored garb)?
98. Are employees and/or visitors restricted on what they can bring
(cameras, etc.) into plant?
99. Are employees allowed to remove company-provided clothing or
protective gear from the premises?
Note:
All findings raised during Monthly Facility Security checks are to be completed within one month, unless otherwise as per Management advise.
Checked by:
Verified by:
Remark:
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Document Name Personal Medicine Record
OUT CHECKED
SR. NO DATE IN TIME NAME MEDICINE SIGNATURE
TIME BY
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Document Name Context of the Organization
Document ID RP/F/53 Page No. 1
1. External and internal issues that are relevant to the purpose of the organization
External Issues
ISSUE DETAILS
ISSUE
TYPE International Level National Level Regional Level Local Level
Sites is always kept
updated about Site is always kept
implemented updated in line
international with local
standards and any authorities (like
updates in voluntary food safety
Site is always kept
standards and legal authorities, Site is always kept
updated in line
requirement of the factories updated in line with
with local
other countries that authorities, local authorities
authorities (like
can affect the pollutions control (like food safety
food safety
business in board etc.) authorities,
authorities,
international market factories
Legal
factories
Changes in authorities,
authorities,
Applicable laws/ pollutions control
pollutions control
Changes in Legal Changes in board etc.)
board etc.)
requirement including Applicable laws/ Site adapts as
Site adapts as
restriction of use of Changes in Legal when changes
when changes
certain food additives requirement happens in the
happens in the
for changes in including requirements.
requirements.
labelling guidelines, restriction of use of
allergen declaration, certain food
may lead to issues additives may lead
which can affect the to issues
business at
international level
Company
Warehouse upgrades
upgrades the
the setup based on Company
setup based on
customer needs upgrades the setup
Technological
customer needs Non availability of

considering the based on customer
and the technology upgraded or new
viability of the needs (e.g. Parle)
required for the technology or
business and and the technology
business is in relevant person in
investment plans required for the
place. local areas
business is in
Changes in existing Changes in
place.
customer requirement existing customer
or additional requirement or
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requirement of additional
existing/new requirement of
customers may lead existing/new
to issues customers may
lead to issues
Company does not Company does not
have any specific have any specific
There is no
competition at this competition at this
competition at
time as warehouse time as warehouse Company does not
Competition
international level.
is dedicated to is dedicated to have any specific
Parle Only. Parle Only. competition at this
Availability of Availability of time as warehouse
Availability of similar
similar product similar product is dedicated to
product range from
range from other range from other Parle Only.
other competitors can
competitors can competitors can
affect the
affect the national affect the regional
international business
business business
Growing market of
Growing market of
product range &
product range,
extensive distribution Growing market of Growing market of
Market & Economy
extensive
network in the global product range & product range &
distribution
market is good for Regular customer Regular customer
network & Regular
business. requirements for requirements for
customer
the same quality the same quality
requirements for
Impact of global products increases products increases
the same quality
market fluctuations the scope in the scope in
products increases
on the materials market. market.
the scope in
imported from any
market.
other country
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Products are stored Products are Products are

Products are
keeping in vision stored keeping in stored keeping in
stored keeping in
customer (Parle) vision customer vision customer
vision customer
requirement in (Parle) (Parle)
(Parle) requirement
accordance to requirement in requirement in
in accordance to
Social and Cultural
International laws / accordance to accordance to

FSSAI / any other
any other legal FSSAI / any other FSSAI / any other
legal applicable
applicable legal applicable legal applicable
requirements for
requirements for requirements for requirements for
product category.
product category. product category. product category.
The products do
The products do not The products do Our products do
not present
present controversies not present not present
controversies that
that would result in controversies that controversies that
would result in
negative reactions would result in would result in
negative reactions
from society or public negative reactions negative reactions
from society or
from society or from society or
public
public public
All
All All
All computers/operati
computers/operati computers/operatin
computers/operating ng systems are
ng systems are g systems are
systems are protected with
protected with protected with
protected with passwords
passwords passwords
passwords Only company
Only company Only company
Cybersecurity
Only company internet

internet connection internet connection
internet connection is connection is used
is used for is used for
used for connecting for connecting
connecting online. connecting online.
online. online.
Antivirus system Antivirus system
Antivirus system are Antivirus system
are installed on all are installed on all
installed on all are installed on all
computers to computers to
computers to restrict computers to
restrict the restrict the
the unwanted content restrict the
unwanted content unwanted content
and virus definition is unwanted content
and virus definition and virus definition
updated daily and virus definition
is updated daily is updated daily
is updated daily
Due to pandemic Due to pandemic Due to pandemic
Due to pandemic
CoVID-19 Scenario
situation workers situation workers were situation workers

situation workers were
were not able to come not able to come at were not able to
not able to come at
at work, so timely work, so timely come at work, so
work, so timely actions
actions couldn’t do. actions couldn’t do. timely actions
couldn’t do.
couldn’t do.
Opportunities to Opportunities to Opportunities to
Opportunities to increase
increase the capacity increase the capacity increase the capacity
the capacity of storage
of storage due to of storage due to of storage due to
due to increased demand
increased demand of increased demand of increased demand of
of packaged food
packaged food packaged food packaged food
products
products products products
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All materials are All materials are All materials are

All materials are from
from Parle CMUs from Parle CMUs from Parle CMUs
Parle CMUs only.
only. only. only.
Food fraud
No history of food
No history of food
fraud in past.
fraud in past.
Sophisticated
Sophisticated Sophisticated Sophisticated
methods for
methods for testing of methods for testing methods for testing
testing of
adulterations of adulterations of adulterations
adulterations
All materials are
All materials are
purchased from Parle All materials are All materials are
purchased from
CMUs purchased from purchased from
Parle CMUs
Food defence and intentional contamination
Material are Parle CMUs Parle CMUs

Material are
transferred using Material are Material are
transferred using
vehicles from Parle transferred using transferred using
vehicles from
approved vehicles from Parle vehicles from Parle
Parle approved
transporters approved approved
transporters
All employees are transporters transporters
All employees are
appointed through All employees are All employees are
appointed through
reliable resources appointed through appointed through
reliable resources
only Employees are reliable resources reliable resources
only Employees
also trained on site only Employees only Employees
are also trained on
security requirements are also trained on are also trained on
site security
CCTV coverage of site security site security
requirements
the storage facility is requirements requirements
CCTV coverage of
installed. Regular CCTV coverage of CCTV coverage of
the storage facility
monitoring of CCTV the storage facility the storage facility
is installed.
footage is in place is installed. is installed.
Regular
Secured containers Regular monitoring Regular monitoring
monitoring of
with appropriate seals of CCTV footage is of CCTV footage is
CCTV footage is in
are used for exports in place in place
place
consignments.
Note: Issues can include positive (+), negative (-) and neutral factors or conditions
for consideration.
Internal Issues
ISSUE TYPE ISSUE DETAILS

Management is very connected to the team and take personal care of each
Values
individual whenever required.
Very low employee turnover
Culture
Good work culture and committed team
Knowledge Qualified Team, learn with changing customer needs and applicable
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legislative requirements
Difficulties in training to all employees at once as huge team is available
Performance Continuous business with old customer is positive sign
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. Needs and expectations of interested parties relevant to the FSMS
S. INTERESTED TYPE REASON FOR BASIC NEEDS & EXPECTATIONS FORM OF INFORMATION
No PARTIES / INTEREST
STAKEHOLDERS
1 1. External Direct recipients of Purchase of quality food products Customer complaint data
Customers/Cons Organization’s product prepared in hygienic condition with Customer complaint handling
umers absence of negative impact of food on Record
health, including acute diseases. Customer complaint Analysis
Compliance to FSMS requirement of format
ISO 22000 and applicable FSSAI Customer satisfaction Index
requirements. Customer satisfaction
Continuous availability Analysis format
Value for Money
Timely response to queries and issues
including complaints.
Adequate actions on customer
complaints and feedbacks
2 Distributors, External Direct recipients of Purchase of quality food products Customer complaint data
retailers, Organization’s product prepared in hygienic condition with Customer complaint handling
wholesalers absence of negative impact of food on Record
health, including acute diseases. Customer complaint Analysis
Compliance to FSMS requirement of format
ISO 22000 and applicable FSSAI Customer satisfaction Index
requirements. Customer satisfaction
Continuous availability Analysis format
Value for Money Certificate of Conformance to
Timely response to queries and issues ISO 22000
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STAKEHOLDERS
including complaints.
Adequate actions on customer
complaints and feedbacks
3 Legislative and External Dictate controlling Health of the people and longevity Legal compliance records
Regulatory regulations that directly increasing as the sustainable
Bodies impact Organization’s development component.
(Local/Regional/ product Compliance with national laws,
National/Internati regulations
onal)
Community External While a low risk, failure Improving human health, minimizing New release on website,
of organization’s risks of poisoning. Contribute positively instant messages on social
products could impact to its local environment and populations media, executive blogs and
on public safety speeches, flyers
4 Employees- Internal Responsible for Proper safe, healthy and hygiene Regular internal and external
People in the realization of working conditions, reducing the training programs,
organization organization’s product incidence of occupational injuries, Medical screening records of
infectious diseases. Professional employees. Trainings plans &
development & growth via regular records
trainings, benefits and rewards
5 Owner/Brand Internal Invested money in Obtaining of stable profits/ dividends, Shareholders (owners)
Owners organization activities long-term and reliable cooperation, meetings minutes
(Promoters/Invest and minimizing the risk of supply
ors) expansion/improvement disruptions. Good financial and legal
time to time compliance,
ROYAL PACKAGING
STAKEHOLDERS
avoidance of fine or penalty, excellent
performance
6 External Services External Provides supporting Continuous orders prompt payments as Contracts, ongoing
providers services (Lab testing, per agreed terms. Good and long terms performance analysis,
(Vendors) calibration, working relationship and reliable co- training records, External
transportation etc), raw operation providers audit reports, email,
materials and face to face meetings and its
packaging materials minutes.
7 External Expert- External Support and guidance Management Support Mutually agreed contracts
FSMS in development and Involvement of people Documented FSMS
development of FSMS Compliance to suggestions/ Internal Audit Report and
recommendations for closure support
establishing/enhancing Food safety Team Competence
systems compliance Documents and Confidence.
8 Certification External Assess conformity of Effective Implementation of Food Audit plan, certification &
Bodies the organization Safety standards requirements with surveillance audit
according to FSMS covering of all relevant legal reports
standards requirements in the organization
depending upon position in food chain
9 Financial External Currently no impact Currently no impact Currently no impact
Institutions
Note: This document is updated at frequency of once in six months. Prepared by Involvement of Management and all core process owners
Prepared By :- _________________________________________________________________________ Date ___________________
Reviewed By :- __________________________________________________________________________ Date __________________
ROYAL PACKAGING
Document Name PRP Mapping Sheet
Document ID RP/F/56 Page 9 of 83
Examples of Key Corresponding EVERGREEN

Sl.
Key Area Sub Area Areas Within Hazard Document [e.g.: SSOP Name,
No.
Category SOP Name etc]
Source of contamination External communication
Outside area
Environmental Hygiene GMP Manual, SOP for receiving,
handling and Storage
1 Handling, Storage,
Receiving and SSOP for Cleaning and Sanitation /
Transport
Storage area Storage area SSOP for Cleaning and
Cleaning, Maintenance Maintenance/ SSOP for Personal
& Personal Hygiene Hygiene
Establishments PRP Manual and Relevant records
External and
PRP checklists
Internal Layout Equipment
SSOP procedures and records
Design and Layout Plant layout, Man Material
Premises and
Internal Structures and Movement Layout
Rooms
Fittings (SSOP for Pest Control and record)
Food Contact Surfaces
PRP Manual & list of all equipment
Equipment Maintenance
& relevant records
2
Facilities
Drainage and Waste
SSOP for Waste Disposal
Disposal
Cleaning Cleaning Checklists
Facilities for Personal
PRP Manual, SSOP for personal
Facilities Hygiene
hygiene
Toilets
Lighting, Storage PRP Manual
Control of Food
Food Hazard Hazard Control Plan
Hazards
Time, Temperature,
Hazard Control Plan
Key Aspects of Pressure Control
Hygiene Specific Process Steps CCP Plans
Control Specifications Respective specifications
Systems Physical, Chemical &
Hazard Control Plan
microbial Contamination
Incoming
Materials Receiving of materials Verification of conformity,
Transport and Requirements
3 Storage Logistic units, Condition of logistic Communication of requirements to
Operation Loading & units units
Unloading,
cross-docking Integrity of goods during
and trans- SOP for loading and unloading
loading-unloading
shipment
Handling of non-
Non-
conforming, damaged Procedure for Non-conforming
conformity
and market returned product control
control
goods
Water In Contact with
Water testing reports- External
Water Food (unintentional)
As An Ingredient -
ROYAL PACKAGING

Sl.
No.
Document control procedure,
Retain Records
Documentation Record control procedure
and Records Effectiveness and
-
Credibility
Effective Procedures Customer complaint and feedback
Tracing and Tracking handling procedure, Identification
Recall
and tractability procedure and
Procedures
Destroy or Reprocess Product recall and withdrawal
procedure (by Parle H.O.)
SSOP for Cleaning and
General
Maintenance
Maintenance SSOP for Cleaning and
and Cleaning Cleaning Procedures Maintenance
and Methods Food grade Grease certificate
including allergen free declaration
Cleaning Monitoring and General Cleaning Checklist
Programs Verification GMP Manual and SSOP and
Establishment: General Pest Control
4 PRP Manual and SSOP for Pest
Maintenance Preventing Access
and sanitation Pest Control Control
Monitoring and Pest control records
Detection
Removal
Waste
Storage SSOP for Waste Disposal
Management
Cleaning
Monitoring
Sanitation
Verification General Cleaning Checklist
Systems
Review
Health Status Access Prevention Medical records
Illness and Conditions to be PRP Manual and SSOP for
Injuries Reported Personal Hygiene
Protective Clothing SSOP for Personal Hygiene
Personal
Cuts and Wounds
5 Personal Cleanliness Personnel Hygiene Records
Hygiene Washing Hands
Smoking, Eating,
Personal Sneezing PRP Manual
Behavior
Jewelry
Cleanliness and
Visitors SSOP for Personal Hygiene
Behavior
General Damage Fee, covered
Cleanliness, odour free, Vehicle inspection record
Requirements
6 Transportation allergen free
Stores and FG record
Use and Cleanliness and
Maintenance damage free
Batch Identification
Goods Hazard Control Plan, warehouse
7 - Product Information
Identification Operations
Training Programs
ROYAL PACKAGING

Sl.
No.
Instruction and
Supervision
Refresher Training
ROYAL PACKAGING
Document Name Wooden article Monitoring record
Wooden Month: Month: Month: Month:

Article no. WK1 WK2 WK3 WK4 WK1 WK2 WK3 WK4 WK1 WK2 WK3 WK4 WK1 WK2 WK3 WK4
Corrective
action
Checked By
Verified By
ROYAL PACKAGING
Document Name COVID19 Reporting Format
PROBLEM
TIME & PROBLEM ACTION
SR. NO. DATE PERSON NAME REPORTED ACTION TAKEN REMARKS
SHIFT IDENTIFIED TAKEN BY
TO
ROYAL PACKAGING
Document Name Bio-Medical Waste Disposal Record
BIOMEDICAL WAY OF
S.NO. DATE QUANTITY CHECKED BY VERIFIED BY REMARKS
WASTE DISPOSING
ROYAL PACKAGING
Document Name Thermal Check & O2 level Check Record
EMPLOYEE ANY OTHER CHECKED

S.NO. DATE TIME TEMPERATURE O2 LEVEL SYMPTOMS BY VERIFIED BY REMARKS
NAME

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ROYAL PACKAGING

Document Name Master List of Documented Information

Distribution Level (Indicate

POLICY & Objective

FOOD SAFETY TEAM & ORGANIZATION CHART

WORK INSTRUCTIONS FOR STORAGE AND DISPATCH

Customer request Audit compliance Complaints New system /

Date of Incorporation in the Signature

Change Details Obsolete Master

Sr. Identification Follow Up Follow Up

B PARLE ISSUSED REFERENCE DOCUMENTS (POLICY/MANUALS/FORMATS/OTHER REFERENCES

HR, ADM & TRAINING

PERIOD: – Oct 2021 to Sept 2022 Frequency- Quarterly

OCT DEC FEB

Audit Plan date Target date of Correction and Corrective action

Actual Audit date Audit cycle completion date

COMMUNICATED TO: ALL Department

IQA No.: DATE FROM: DATE TO: PLAN DATE:

Prepared By: Approved By:

S. NO. REF. FINDINGS WITH OBJECTIVE EVIDENCES REMARKS

Total number of NC (Non Conformance):- Major Minor Observation

Audit Observation Requirement

Correction: Target Date Actual Date Responsibility

Verification of Correction, Corrective action taken and its effectiveness:

Verified By (Auditor/FSTL) Date

Max Time permitted for Closure of NC is 60 days

Max Time permitted for Closure of NC is 60 days

MRM Schedule from ___________________to _____________

Date of Management review: Attendees- All Department In-charge

Sr. No. Agenda points Responsibility

a) Status of actions from previous meetings or management reviews FSTL/Director/Warehouse Incharge

Prepared By FSTL________________________ Approved By Owner_____________________

Facilitator/ Presided By: Note Taker:

Attendees: Name Signature Name Signature

Sr. Action Item Responsibility Deadline Follow Up and

c) Information on the performance and the effectiveness of the FSMS, including

Sr. Action Item Responsibility Deadline Follow Up and

e) Any emergency situation, incident or withdrawal/recall that occurred

f) Relevant information obtained through external and internal communication,

g) Opportunities for continual improvement

h) Decisions & actions related to continual improvement opportunities

Sr. Action Item Responsibility Deadline Follow Up and

Prepared By: Approved By:

LIST OF EMERGENCY TELEPHONE NUMBERS

SL NO NAME OF THE OFFICE TELEPHONE NOS

2 FIRE STATION 0724-2432103, 2434460

4 COURIER OFFICE 0724-2429391/2421391

5 GOVERMENT HOSPITAL 0724-2445323

6 MUNICIPAL OFFICE 0724-2435503, 2434411

7 FSSAI-Office (LOCAL) 9421567979

8 PRIVATE HOSPITAL NAME Dr.Shailesh Deshmukh Mo. No. 9823043787

10 NEWS CHANNEL- LOCAL Divya Hindi - 9860599784

11 INSURANCE National Insaurane - 9822729125

13 PROFESSIONAL DISINFECTANT AGENCY Shah Agencies - 7507895618

Product affected: Yes /No

Detail of the product affected:

Root cause of emergency:

Corrective action on emergency situation:

Corrective action on affected Product:

TRACEABILITY CHECKING – PLANNED /SPECIAL

IF PLANNED TRACEABILITY TEST FOR THE MONTH OF ______________

PRODUCT NAME ______________________ BATCH NO. _________________________________

TRACEABILITY TESTING START TIME ________TRACEABILITY TESTING FINISH TIME _______

MRM Schedule from _______to _

Prepared By FSTL____ Approved By Owner_

PRODUCT NAME BATCH NO. ___________

TRACEABILITY TESTING START TIME __TRACEABILITY TESTING FINISH TIME _

Induction Plan for ________________, Department_ _____