Terms of Reference for

Conducting Final Evaluation of the project:

‘Strengthening urban resilience through enhanced preparedness and evidence based advocacy for
improved multi‐level co‐ordination mechanisms in Bangladesh’ (SURP).

INTRODUCTION TO ORGANIZATION AND PLAN INTENATIONAL

Organization is a leading organization to ensure children’s development, betterment and growth since
1919 and having a presence in more than 120 countries of the world. Organization began working in
Bangladesh during the cyclone of 1970 and since then has been working for development and
humanitarian contexts. Organization has been working for disaster risk reduction and climate change
adaptation in different geographical areas of Bangladesh aiming to increase the capacity, knowledge and
skills of children, community and institutions on DRR and CCA.
Plan International strive to advance children’s rights and equality for girls all over the world. As an
independent development and humanitarian organization, we work alongside children, young people, our
supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood and enable children to prepare for and
respond to crises and adversity. We drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge. For over 80 years we have been building powerful
partnerships for children, and we are active in over 75 countries.

BACKGROUND OF THE PROJECT

‘Strengthening urban resilience through enhanced preparedness and evidence based advocacy for
improved multi‐level co‐ordination mechanisms in Bangladesh’ is urban resilience project funded by
ECHO. The project emphasizes institutional capacity for inclusive policies, framework, disaster risk
assessment, planning and preparedness and response capacity through advocacy action for effective
coordination of the stakeholders.

The project has been working closely with the Ministry of Disaster Management and Relief , Directorate
of Disaster Management, Directorate General of Health Services, Directorate of Primary Education,
Directorate of Secondary and Higher Education, Dhaka North City Corporation, Dhaka South City
Corporation and Narayangonj City Corporation, Fire Service and Civil Defense, primary schools, hospitals,
Private sector and communities.

PRINCIPAL OBJECTIVE:
To further develop national and ward level systems, plans and co‐ordination mechanisms to strengthen
preparedness and response capacities for key urban disaster risks in Dhaka and Narayanganj.

Specific Objective: Indicators

To increase institutional ‐% reduction in the number of affected people (experienced,
capacity to operationalize expected or modelled)

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 inclusive policy, frameworks
and planning which minimize
urban disaster risks particularly
earthquake and fire.
‐XX No of institutions have/and are able to operationalize their DRM
plans
‐XX DRR and preparedness policy guidelines and/or frameworks,
which ensure gender inclusive language, indicators, and strategies
‐XX Framework for DRR in Education and EiE endorsed by the
relevant ministries

Results
1. Communities, private and
public institutions are better
prepared to address urban
disaster risks through capacity
building, improved
coordination and
development/implementation
of gender sensitive action
plans.
2.Knowledge management
mechanisms are enhanced to
improve co‐ordination and
response capacity amongst
preparedness and response
stakeholders
3. Advocacy actions enhance
coordination amongst DRR and
response stakeholders.
Indicators
XX No Ward Disaster Management Committees (WDMC) are
functional (regular meetings, resources mobilisation and risk
reduction planning) as per WDMC draft guidelines
XX people to be covered by early action/contingency plans ‐ from X
schools, X Hospitals and X private sector organizations)
X people participating in interventions that enhance their capacity to
face shocks and stresses
‐X no of people reached through IEC on DRR
X no stakeholder reached through IEC on DRR
X no guideline describing roles and responsibilities of UCV is drafted
with the cooperation of Ministry of Home Affairs and Ministry of
Disaster Management
X no City corporation contingency planning reviewed and
‐X city corporation contingency plan developed
X no Studies completed and disseminated documenting status of
response capacity and preparedness‐ (1 each in education and
health facilities)
− Ministry of Education (MoE) endorses Framework for DRR in
Education and EiE.
− Co‐ordination meetings at national level held to initiate national
earthquake contingency plan review
− Frequency of preparedness co‐ordination meeting at Zone level and
Ward level with minimum required attendance is increased
X X no private sector organizations have contributed resources to
implement RRAP/SLIP actions.
XX actions from ward contingency plans are incorporated into annual
development plans of their respective city corporations.

SCOPE OF WORK

Objectives of the Evaluation

The purpose of the current evaluation is to assess the impacts of the project in particular strengthening
capacity of key organizations for urban resilience through preparedness and multi‐level co‐ordination
mechanisms.

The specific objectives of the evaluation are:

1. During the evaluation, special attention will be paid to humanitarian preparedness and response
capacity of key urban institutes specially targeted City Corporations, Hospitals , Schools, Urban

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 Community Volunteers, DDM, MODMR , FSCD , DGHS, DSHE, DPE and the community which would
eventually contribute to humanitarian preparedness and response.
2. Review and analysis –Baseline report, reports of interventions and studies by the staff and
consultants, review lesson learned workshop report. Consultant will focused on progress towards
achievements of the stated project objectives and objectives found in seminal working documents
such as the log frame and final proposal.
3. Provide recommendations on how to scale and replicate the success areas and identify challenges
that project faced.

The evaluation should assess the above in relation to two central broad questions:
a) What changes / outcomes / achievements have taken place?
b) How have these changes / outcomes / achievements been brought about

In relation to this, the evaluation should consider the following sub‐questions:

Areas Focus on:
whether the project has reached/realised / activities what was originally Effectiveness
planned, including changes against your indicators (compared to baseline)
whether changes are likely to be long lasting Sustainability
whether original project design targeted the right group of beneficiaries and if Relevance
the root causes were identified correctly (and if the design is still valid)
whether the project applied gender and inclusion sensitive approaches, and Child rights, gender and
whether this improved the rights of children, young people and gender equality inclusion
whether activities have done correctly / alternative activities could have led to Efficiency
the same results by using less resources, or whether the same activities could
have been cheaper.
what results have been achieved? How to they compare with alternative Impact1/ cost
intervention to achieve the same objective? How can things be done in the effectiveness
future?

What?
- What have been the unintended and unexpected outcomes of the project activities (both positive
and negative)?
- Who has benefited in what ways?
- Have any changes been achieved in relation to policy / practice / attitudes of decision makers /
policy makers etc. in the countries where the project is working?
- To what extent has the achievement of the changes and outcomes been influenced by external /
other factors?
- To what extent have the project activities contributed to the changes and outcomes identified?
How?
- How accurate is the ‘logic chain’ that was articulated at modification stage of the project? Is it
effective, where were the gaps, how should it be adapted and improved for the future?

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Note: Impact evaluations should only be conducted a number of years after the end of the project activities as it is
very difficult, if not impossible, to make any statements regarding the (positive or negative) impact of a project
when conducting an evaluation at the conclusion of project activities.

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- What were the most effective approaches used by the SCI and PIB bring about change? What
worked and what didn’t?
- What overall lessons have been learned and how have the organisations involved improved?
- How have relationships between partners helped or hindered the ‘delivery of changes / outcomes’?
How can these relationships be improved?

Targeted Stakeholders, Institutions and LOCATION:

The project has implemented in 8 wards in three cities – Dhaka North, Dhaka South and Narayangonj.
Key Institutes are:
Types of Stakeholders Name of Department/Wings/Institution Number (If Applicable)

1. MoDMR and DDM

2. City Corporation (Dhaka
North & South and
Narayangonj)
3. DPE
4. DSHE
5. Primary Schools
6. FSCD
7. DGHS
8. Hospitals
9. Urban Community
Volunteer
10. Private sector ( garments)
11. Community ( children,
women and men)
12. Partner Organizations
13. Consortium Members ‐

Community

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METHODOLOGY AND TOLLS
The Consultant will develop appropriate and standard methodology and tools for the evaluation. The
methodology and the tools will be finalized consultation with Organization but the methodology should
be participatory and multi stakeholders consultative. The methodology and relevant tools should be
adjusted if needed during data collection in fields.

SCOPE OF WORK
The consultant shall form a team who have proven experience with technical expert
tise in similar assignment in urban context specially cities and large towns in Bangladesh.

The consultant shall carry out following activities for the assignment‐
1) Develop and finalized detail methodology, tools, work plan in consultation with SCI and PIB
2) Review the project proposal including Loge Frame, detail activates, plan and budget, baseline report,
event reports, case study and lesson learned workshop report.

ETHICS AND CHILD PROTECTION

Plan International is committed to ensuring that the rights of those participating in data collection or
analysis are respected and protected, in accordance with Ethical MERL Framework and our Child and Youth
Safeguarding Policy. All applicants should include details in their proposal on how they will ensure ethics
and child protection in the data collection process. Specifically, the consultant(s) shall explain how
appropriate, safe, non‐discriminatory participation of all stakeholders will be ensured and how special
attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also
explain how confidentiality and anonymity of participants will be guaranteed.

EXPECTED DELIVERABLES BY THE CONSULTANT

Evaluation proposal with methodology, tolls and work plan (English)
Project Evaluation Reports (English)
Deliverable Format Length Due Detail
What is the In what format How long should What is the Including the intended user,
deliverable? does the this deliverable indicative report language etc.
deliverable need be (words/page deadline for
to be presented? numbers) this deliverable
Inception Report

Draft Evaluation
Report
Final Evaluation Report
(including Executive
Summary)
Final Data Collection
Tools
Cleaned Data
(including transcripts)
Completed Consent
Forms

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 Other Communication
Products for
Dissemination

SUPERVISION/MANAGEMENT OF ASSIGNMENT
The consultant will be required to work closely with The consultant will be directly accountable to the
Organization focal person. The consultant will keep the focal person continually informed on the
progress of the assignment updates via email.

TIME FRAME
The evaluation process is expected to begin during the 4th week of January 2015 and will be completed
within 20 days from the signing of the contract. A detailed schedule should be prepared by the evaluation
team in consultation organization as per following table:
Activity Time Days of Work Responsible Individuals Involved
What is the specific When will How many days of Who is Who needs to be involved?
activity? this activity work are responsible for
begin? required? the delivery of
this activity?
Tendering
Background Checks and
Contracting;
Inception Call/ Inception
Workshop
Submission of Inception
Report
Preparations for Data
Collection
a) Develop tools
b) Tool translation
c) Field piloting
d) Tools finalisation
e) Enumerator
training
Data Collection

Data Entry and Cleaning

Data Analysis
Validation of findings
with key stakeholders
and respondents &
feedback incorporation
Submission of Draft
Submission of Final
Report

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 Submission of Other
Deliverables
Management Response
and Action Plan

EXPECTED QUALIFICATIONS (4 – 5 main qualifications)

List here the skills, the experience and the formal qualifications you expect the evaluator(s) to have,
depending on the evaluation questions and thematic area to be addressed.

For example:
- Postgraduate degree in >please insert as appropriate< or >please insert as appropriate>
- Proven experience in carrying out evaluations
- Proficiency in qualitative methods of data collection
- Proficiency in quantitative methods of data collection
- Proven experience with data analysis
- Proficiency in statistics
- Thematic expertise in the project’s impact area(s)
Note: thematic expertise in the project’s impact area does not compensate for shortcomings in
the above‐mentioned areas.
- Experiences on Plan’s or SC cross‐cutting issues such as gender, inclusion as well as awareness on
child protection and child rights issues.
- Fluency in >please insert language< and/or >please insert other language or dialect<.
- (If applicable) Experience with working with local communities in relevant local languages

OWNERSHIP OF RESEARCH DATA/FINDINGS

All data collected for this review shall remain the property of Organization. Any work product resulting
from this review must cite the participating partners and ECHO as well as include relevant staff as a
primary or contributing author and ECHO (as funding organization).

TECHNICAL QUERIES
If you have any technical query, please bring it at the time of pre‐proposal meeting (highly appreciated).

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