Absolutely Knot Events

Bridal Workbook
 Wedding Planning: 12-Month Wedding Calendar
Just engaged? Starting to envision your wedding? Wondering about all the things you'll
need to do and when? Our month-by-month snapshot of all your wedding to-dos will
steer you in the right direction.

12+ months before

Date: ______________________
 Envision your wedding and draw up a budget.
 Assemble your "planning team." Consider hiring a wedding consultant.
 Pick a wedding date and time. Select several options, then check with your
venues, officiant, and important guests before finalizing.
 Start planning the guest list.
 Look for and book ceremony sites and reception sites.
 Ask friends and relatives to be in the wedding party.
 Optional: Have an engagement party. You may want to register beforehand for
gifts.

8-10 months before

Date: ______________________
 Bride: Think about, shop for, and order your gown.
 Envision reception food.
 Decide what type of entertainment you want. A pianist for the cocktail hour,
strolling violinists, a DJ, or band?
 Think about your floral decor.
 Research and book your wedding professionals. Interview vendors:
photographer, videographer, reception band or DJ, florist.
 Research a wedding insurance policy to protect your deposits.
 Research and reserve accommodations for out-of-town guests.
 Register for gifts.
 Contact rental companies if you need to rent anything for ceremony/reception,
such as chairs, tables, and tent.

6-8 months before

Date: ______________________
 Book ceremony musicians.
 Order bridesmaid dresses.
 Start planning honeymoon.
 Send save-the-date cards. This is a particularly good idea if you're marrying
during a tourist or holiday season or having a destination wedding.
 4-6 months before
Date: ______________________
 Attend prewedding counseling, if required.
 Shop for and order invitations and wedding rings.
 Shop for formalwear.
 Renew or get passports, if necessary.
 Envision your wedding cake and research, interview, and book a cake designer.

3 months before
Date: ______________________
 Order wedding cake.
 Hire a calligrapher, if you want your invitations professionally addressed.
 Attend your shower. (It may be earlier, depending on when hosts decide to
have it.)
 Groom: Rent the men's formalwear.
 Hire wedding-day transport: limousines, other cars. Look into transportation
sooner if you're considering renting streetcars or over-the-top travel.

2 months before
Date: ______________________
 Mail your invitations.
 Write your vows.
 Purchase gifts for parents, attendants, and each other.
 Book your stylist and try out big-day hairstyles.
 Book a makeup artist and go for a trial run.

1 month before
Date: ______________________
 Apply for a marriage license. Check with the local bureau in the town where
you'll wed.
 Bride: Have final gown fitting. Bring your maid of honor along to learn how to
bustle your dress. Have the dress pressed and bring it home.
 Call all bridesmaids. Make sure they have their gowns ready for the wedding.
 Make last-minute adjustments with vendors.
 Create a wedding program to hand out to guests.
 Order and plan in-room welcome baskets for out-of-town guests.
 2 weeks before
Date: ______________________
 Review final RSVP list and call any guests who have not yet sent a response.
 Deliver must-have shot lists to photographer and videographer. Include who
should be in formal portraits and determine when portraits will be taken.
 Deliver final song list to your DJ or bandleader. Include special song requests
and songs you don't want played.
 Bride: Get your last prewedding haircut and color.

1 week before
Date: ______________________
 Give reception site/caterer final guest head count. Include vendors, such as the
photographer or band members, who will expect a meal. Ask how many extra
plates the caterer will prepare.
 Supply location manager with a list of vendor requests such as a table for DJ or
setup space needed by florist.
 Plan reception seating chart.
 Print place and table cards, or finalize list with the calligrapher you have hired to
do so.
 Call all wedding vendors and confirm arrangements.
 Give ceremony and reception site managers a schedule of vendor delivery and
setup times, plus contact numbers.
 Groom: Get your hair trimmed.
 Attend bachelor/ette parties.

2-3 days before

Date: ______________________
 Bride: If you need to, have your gown pressed or steamed.
 Groom: Go for final fitting and pick up your formalwear.
 Groom: Ask the best man to make sure all groomsmen attend fittings and pick
up their outfits.
 Determine wedding-party positions during ceremony and the order of the party
in the processional and recessional.
 Hand off place cards, table cards, menus, disposable cameras, favors, and any
other items for setting the tables to the caterer and/or reception site manager.
 Reconfirm final details with all vendors. Discuss any necessary last-minute
substitutions.
 Call the limousine- or car-rental company for pickup times and locations.
 Arrange for guests without cars to be picked up from the airport or train station.
Ask friends, attendants, or relatives to help.
 Deliver welcome baskets to the hotel concierge; make sure to include names
and delivery instructions.
 Day before
Date: ______________________
 Provide all wedding professionals with an emergency phone number to call on
the day of the wedding.
 Write checks and/or talk to wedding hosts (usually your parents, if not you)
about any final balances to be paid at the end of the reception.

Night before
Date: ______________________
 Rehearse ceremony. Meet with wedding party, ceremony readers, immediate
family, and your officiant at the ceremony site to rehearse and iron out details.
 Bring unity candle, aisle runner, yarmulkes, or other ceremony accessories to the
site.
 Give your marriage license to your officiant.
 Attend rehearsal dinner.
 Present attendants with gifts at the rehearsal dinner. You'll want to do this
especially if the gifts are accessories to be worn during the wedding.

Day of
Date: ______________________
 Present parents and each other with gifts.
 Give wedding bands to the best man and the maid of honor to hold during the
ceremony.
 Give best man the officiant's fee envelope, to be handed off after the
ceremony.
 Introduce your reception site manager to your consultant or maid of honor for
questions or problems during the reception.
 Assign a family member or attendant to be the photographer's contact so he
knows who is who.

Post-Wedding
Date: ______________________
 Prearrange for someone to return any rentals.
 Preplan for attendants to take the bride's gown for cleaning and return the
groom's tux to the rental shop.
 Write and send thank-you notes to gift-bearing guests and vendors who were
especially helpful.
Marriage Requirements
Planning a wedding can be both exciting and exhausting at the same time. After
setting the date and booking the venues for the ceremony and reception, comes the
legal matter: the required documents to make the union possible and valid. A couple
of legal age who wish to marry should first secure a license to get married. Then, there
are other documents needed to complete the set of requirements and they vary for
every religion, nationality, and status of each individual.

To guide you in obtaining the legal documents needed, here is a list of the more
common requirements needed in a Philippine Catholic wedding:

1. Marriage License – 4 months validity (for civilly married couples, submit registered
marriage contract)
2. Baptismal Certificate – with annotation “For Marriage Purposes”; 6 months validity
3. Confirmation Certificate – with annotation “For Marriage Purposes”; 6 months
validity
4. Publication of Wedding Bans for 3 consecutive Sundays in the parish of the bride
and groom and permission from the parish of the bride.
5. Catholic seminar
6. Canonical interview
7. List of principal sponsors (to be given to the parish, where you are getting married).

To secure a Marriage License, below is a list needed to accomplish the document:

1. NSO – certified birth certificate

2. CENOMAR – Certificate of No Marriage, also certified by NSO.
3. Parental Consent for couples aged 18 to 21 or Parental Advice for those 22 to 25
years old.
4. Passport sized picture
5. Residence certificate
6. Seminar – conducted by the Division of Maternal and Child Health at the
Municipal/City Hall.
7. Duly accomplished Application Form
Wedding Budget Planner

Make sure to keep track of your expenses and that you don’t exceed yout alloted
wedding budget.

Alloted Down 2nd Total

Attire Balance Paid
Budget Payment Payment Cost
Bridal Gown
Bridal Shoes
Bridal Garter
Lingerie
Hosiery
Bride's Jewelry
Bridal Headpiece/Veil
Bridal Gloves
Bridesmaid dresses
Bridesmaid Accessories
Bridesmaid Shoes
Groom's Tux/Barong
Groom's Shoes
Groomsmen
Tuxes/Barongs
Reception Dress
Honeymoon Clothes
Alloted Down 2nd Total
Ceremony Balance Paid
Budget Payment Payment Cost
Clergy
Church Fee
Bible
Unity Cord
Ring Bearer Pillow
Flower Girl Basket
Unity Candle
Aisle Runner
Sponsor's Pen
Rice/Rose Petals
Alloted Down 2nd Total
Flower Balance Paid
Budget Payment Payment Cost
Bride's Bouquet
Bridesmaid's Bouquet
Corsages
Boutnniere
Reception
Centerpieces
Altarpiece
Aisle addt'l Flower
Throw Away Bouquet
Flower Girl's Flowers
Alloted Down 2nd Total
Gifts and Favors Balance Paid
Budget Payment Payment Cost
Attendant Gifts
Favors for Principal
Sponsors
Favors for Guests
Alloted Down 2nd Total
Photo/Video Balance Paid
Budget Payment Payment Cost
Photo Coverage
Video Coverage
Photo Album
Extra printed Photos
Audio-Visual
presentation
Alloted Down 2nd Total
Stationary Balance Paid
Budget Payment Payment Cost
Invitation
Thank You Cards
Calligraphy
Bridesmaid Luncheon
Invitations
Bachelor's Party
Invitations
Menu Cards
Alloted Down 2nd Total
Reception Balance Paid
Budget Payment Payment Cost
Reception Venue
Caterer
Food
Baker/Cake designer
Musician
Liqour/Wine
Reception set-up
Bubbles
Cake knife
Fireworks display
Other decorations
Guest book
Lights and sounds
Wedding singer
Wedding host
Alloted Down 2nd Total
Miscellaneous Balance Paid
Budget Payment Payment Cost
Marriage license
Bridesmaids' luncheon
Hair & make-up artists
Manicure/pedicure
Spa for couples
Wedding
planner/organizer
Hotel for parents and
guests
Wedding ring
Ushers
Bridal car
Alloted Down 2nd Total
Honeymoon Balance Paid
Budget Payment Payment Cost
Air fare
Passport/Visa
Location map/Guide
book
Hotel accomodations
Rental car

Standard Turnover Timetable for

On the Day Coordination

Upon Reservation

 Wedding date is reserved for the client.

 UNLIMITED Consultations thru phone and email.

Two Months before the Wedding Date

 First Pre-event Meeting with the couple

 Signing of Contract
 Turnover of Contracts of all booked suppliers
 Discussion about ceremony and reception details
 Ocular Inspection of Reception (optional)
 Submission of OTD Worksheets
 Monitor Booked suppliers
 Recommend reliable suppliers if there are still missing suppliers
One Month before the Wedding Date

 Follow up booked suppliers

 Confirm calltime of suppliers
 Confirm supplier count for crew meals
 Follow up on missing suppliers
 Submission of RSVP Sheet (if included in package)
 Submission of final contracts (if there are any revisions with the previous
contracts)
 Second Pre-Event Meeting
 Finalization of contracts of booked suppliers
 Discussion about wedding details
 Program Conceptualization
 Physical Meeting with the Emcee

Three to two weeks before the Wedding Date

 Submission of final seating arrangement

 Last Pre-Event Meeting
 Discussion on last minute wedding details
 Recap of wedding details

Your OTD Worksheets will be sent to you via email as well, this will consist of the
following:

 Processional Line-up & Liturgical Entourage

 Music Worksheet
 Supplier List
 Guest Tracker & Table Assignment
 RSVP Sheet
 Checklist of Items to bring on the Day
 Reception Program
 Wedding Timetable
 Turnover Sheet by Client from the Bridal Suite