INSTITUTIONAL EVALUATION TOOLS

FOR

DEVELOP AN EVENT CONCEPT

(Title of Unit of Competency)

 EVIDENCE PLAN

QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III

Units of DEVELOP AN EVENT CONCEPT
competency
covered
Ways in which evidence will be collected:

with Questioning
Observation with
[tick the column]

Demonstration

Examination
Questioning

Portfolio
Written
The evidence must show that the candidate
…
 Identify, clarify and agree key objectives and
components of the event in consultation with
the stakeholder.
 Analyse key information and stakeholders
are consulted to determine the scope of the
event.
 Analyse internal and external factors which
may impact on the event.
 Develop overall event concept, theme and
format which reflect key objectives and meet
the needs of the potential audience.
 Incorporate creative elements into the event
concept and theme.
 Verify operational practicality and
cohesiveness of the concept, theme and
format through consultation and analysis.
 Develop summary of key logistical
requirements based on the overall concept,
theme and format.
 Provide accurate and complete information
on the concept, theme, and format to all
relevant stakeholders to facilitate timely and
effective planning and implementation.
 Obtain approval from relevant stakeholders
prior to implementation.
 WRITTEN EXAMINATION

MULTIPLE CHOICE:

1. The following are factors to consider in developing event concept

except
a. The purpose of the event
b. The venue of the event
c. The food in the event
d. The venue of the event
2.The following are factors to consider in venue selection except
a.ambiance
b.safety of attendees
c.seating capacity
d.none of the above
3. It has something to say on the concept that we need to develop. His
should be linked to the purpose of the occasion, completely
compatible with attendees needs, and most importantly should be
consistent in all respects.
a. Event concept
b. Event attractions
c. Event theme
d. Event objective
4. Is the product of consolidated details based on the information we
gathered from our prospective clients and the objectives we set and
drafted.
a. Event concept
b. Event attractions
c. Event theme
d. Event objective

5. It is not that easy to develop the concept of an event. There are

various factors to be considered in conceptualizing something that
should meet the minimum requirements of the client, as well as
your requirements as a planner.

a. Both statements are correct

b. Both statements are incorrect
c. Statement 1 is correct while statement 2 is incorrect.
d. Statement 1 is incorrect while statement 2 is correct

6. The success of an event depends on how it was conceptualized,

and how the concept materialized. It is therefore, significant that a
planner must work slowly but surely to ensure that every detail is
carefully attended to.

a. Both statements are correct

 b. Both statements are incorrect
c. Statement 1 is correct while statement 2 is incorrect.
d. Statement 1 is incorrect while statement 2 is correct

7. If your question as a planner is ‘how do I want the event to look

like’ based on the data you gathered from the client, what factor
are you considering in developing the event concept?

a. Format
b. Purpose
c. Theme
d. Venue

8. This factor consider in developing the event concept should be

linked to the purpose of the occasion, completely compatible with
attendees’ needs, and most importantly should be consistent in all
aspects.

a. Format
b. Purpose
c. Theme
d. Venue

9. What factor in developing event concept should you consider if you

are concerned about staging the occasion?

a. Format
b. Purpose
c. Theme
d. Venue

10. Which of the following is NOT a thing to consider in choosing

an event venue?

a. Accessibility
b. Ambience
c. Dependability
d. Seating capacity

11. The question on how much the client is willing to finance his
event is not an important consideration in designing the event
concept. If the event is just for a day meeting, possibly, the budget
will be much since the main purpose of such is just to share ideas
either on what’s happening in their office, the new products, and
competitor analysis among others.

a. Both statements are correct

b. Both statements are incorrect
 c. Statement 1 is correct while statement 2 is incorrect.
d. Statement 1 is incorrect while statement 2 is correct

12. No matter how good is your concept for a particular event

without proper attention to who will man and to whom this event
need assistance, it will never become successful. Remember that in
any organization, the most important asset is the human
resources.

a. Both statements are correct

b. Both statements are incorrect
c. Statement 1 is correct while statement 2 is incorrect.
d. Statement 1 is incorrect while statement 2 is correct

13. The purpose and the format of the event should go together.
If the purpose is to show sports-related products, the organizer
should consider sporty type of event.

a. Both statements are correct

b. Both statements are incorrect
c. Statement 1 is correct while statement 2 is incorrect.
d. Statement 1 is incorrect while statement 2 is correct

14. Bernard would like to come up with something forest-like

ambience for the event of the ABC Campers. What factor is he
considering in the process of developing the event concept?

a. Format
b. Purpose
c. Theme
d. Venue
15. All of the following are attachment of bidding forms except
a. Performance Security Form
b. Technical Specifications
c. Contract Agreement Form

16. . It is a document used in the procurement process which

consists of all the products needed for your project, the quantity of
each product, its specifications.
a. Bid Form
b. Bid Data Sheet
c. Schedule of Requirements

17. It provides the information necessary for Bidders to prepare

responsive bids, in accordance with the requirements of the
Procuring Entity
a. Instruction to Bidders
b. Bid Form
 c. Schedule of Requirements

18. It provides information that enables potential Bidders to

decide whether to participate in the procurement at hand
a. Technical Specifications
b. Bid Data Sheet
c. Invitation to Bid
19. All of the following are attachment of bidding forms except
a. Performance Security Form
b. Technical Specifications
c. Contract Agreement Form
20. It is a document used in the procurement process which consists of
all the products needed for your project, the quantity of each product, its
specifications.
a. Bid Form
b. Bid Data Sheet
c. Schedule of Requirements

TRUE OR FALSE

1. The Bid Form and the Price Schedule submitted by the Bidder is part
of the Contract Agreement Form.

2. Bank Guarantee Form for Advance Payment is a substantial part of

typical bid requirement.

3. Goods offered from abroad and goods offered in the Philippines are
listed in only one form.

4. Technical Specification is a part of Bank Guarantee Form for Advance

Payment.

5. The Bid Form and the Price Schedule submitted by the Bidder is part
of the Contract Agreement Form.

6. Bank Guarantee Form for Advance Payment is a substantial part of

typical bid requirement.

7. Goods offered from abroad and goods offered in the Philippines are
listed in only one form.

8. Technical Specification is a part of Bank Guarantee Form for Advance

Payment.

9.Public transportation to the venue is not part of the content of bid.

10.The club or organization that wins the bid may be entitled to an
amount of funding from the governing body to alleviate certain costs that
will likely be incurred.
11.If the venue has staged similar events in the past, it is not necessary
to mention this.
12.It is not necessary to put in the qualification of persons in the event
management team.
13.The Bid Form and the Price Schedule submitted by the Bidder is part
of the Contract Agreement Form.
14.Bank Guarantee Form for Advance Payment is a substantial part of
typical bid requirement.
15.Goods offered from abroad and goods offered in the Philippines are
listed in only one form.
 ANSWER KEY
I. MULTIPLE CHOICE
1. C
2. D
3. C
4. A
5. A
6. B
7. C
8. A
9. D
10. C
11. B
12. A
13. A
14. D
15. B
16. C
17. A
18. C
19. B
20. C

II. TRUE OR FALSE

1. TRUE
2. TRUE
3. FALSE
4. FALSE
5. TRUE
6. TRUE
7. FALSE
8. FALSE
9.FALSE
10.TRUE
11.FALSE

12.FALSE

13.TRUE

14.TRUE

15.FALSE

JOB SHEET

Title: EVENT CONCEPTUALIZATION

Performance Objective: Draft an event concept in compliance with the
give requirements

Supplies/Materials : Ball pen and bond paper

Equipment: N/A

Steps/Procedure:
Design a plan / concept for a debut party of a well-known personality
(daughter of a politician or any other reason why the client is well-
known.) You need to consider the following as instructed by the client:
1. Motif- combination of red, white and light pink.
2. Garden ceremony with red, white and light pink flowers.
3. With overlooking terrace to the garden (venue will be dependent to the
recommendations of the event planner)
4. Menu is Mediterranean.
5. Flow of the event (18 roses, 18 wines, etc.) will be dependent to the
event planner.
6. Good for 150 pax.
7. Other details will be dependent to the suggestions of the event
planner (creative ideas from the planner since the client might
consider service from other event planners as well.)

Assessment Method:
Oral questioning.

Performance Criteria Checklist

CRITERIA YES NO
1. The information written is complete and
realistic.
2. The trainee was able to present the proposal.
3. The trainee is knowledgeable about the details of
the proposal.
4. The trainee communicates the contents of the
proposal clearly.
5. The requirements for the event are met and
emphasized.
 JOB SHEET

Title: PREPARATION AND PRESENTATION OF

BID MATERIAL
Performance Objective: Given an event brief template, prepare a
proposal for an event and discuss the contents to
your trainer.

Supplies/Materials : Ball pen and event brief template

Equipment: N/A

Steps/Procedure:
1. Using the provided event brief template,
prepare a proposal for alumni homecoming of
UP Diliman batch 1975.
2. After completion of the template, present the
details to your trainer. Oral questioning
comes right after the presentation of the
proposal.

Assessment Method:
Oral questioning.

Performance Criteria Checklist

CRITERIA YES NO
1. The information written in the template is
complete and realistic.
2. The trainee was able to present the proposal.
3. The trainee is knowledgeable about the details of
the proposal.
4. The trainee communicates the contents of the bid
clearly.

Demonstration and Questioning Checklist

Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AN EVENT CONCEPT
competency
covered:
Date of
assessment:
Time of
assessment:
Instructions for demonstration
Please see attached Instruction for Demonstration (Candidate)
Supplies and Materials Tools and equipment
 Pen and Paper  Complete Set of Computer
 Printer

 to show if
evidence is
demonstrated
During the demonstration of skills, the candidate: N/
Yes No
A
 Demonstrated ability to develop a concept and format
  
that reflects event objectives.
 Demonstrated ability to develop concept that is
operationally practical and which results in the   
achievement of objectives.
 Demonstrated knowledge of typical formats for different   
styles of events.
 Demonstrated knowledge of the creative options to be
  
considered when developing an event concept.
 INSTRUCTION FOR DEMONSTRATION:
(FOR THE CANDIDATE)
Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AN EVENT CONCEPT
competency
covered:
Date of
assessment:
Time of
assessment:

PLEASE READ CAREFULLY:

1. The trainer will provide you the necessary supplies/materials,

tools/instruments and forms. Inform the Assessor if you intend to
use your own materials/supplies, tools and instrument.

2. The trainer will allow 15 minutes for you to familiarize yourself

with the resources to be used in this demonstration.

3. You are required to perform the following:

Given the necessary tools, equipment, supplies and materials, the

candidate is required to prepare the following:

Draft an event concept in compliance with the give requirements

Given an event brief template, prepare a proposal for an event and

discuss the contents to your trainer.

4. Trainer may perform oral questioning of the candidate before or

after the performance of the tasks.
 INSTRUCTION FOR DEMONSTRATION:
(FOR THE TRAINER)
Candidate’s
name:
Trainer’s name:
QUALIFICATION: EVENTS MANAGEMENT SERVICES NC III
Units of DEVELOP AN EVENT CONCEPT
competency
covered:

PLEASE READ CAREFULLY AND PREPARE AS NECESSARY:

1) The Trainees will:
a. Provide for the necessary tools, equipment, supplies and materials.
(Please refer to List of Tools, Materials and Equipment). In cases
wherein the trainees intends to use his/her own
materials/supplies, tools and instrument, the Assessor must check
the appropriateness of the candidate’s own materials/supplies,
tools and instrument.
b. Set-up the demonstration area.
c. Provide the trainees copy of the Instruction for Demonstration For
Trainees.
d. Ensure that the trainees FULLY understands the instruction
before proceeding to the performance of the task.
e. Ensure demonstrations of tasks shall be performed according to
the given Instruction for candidate.
f. Allow 15 minutes for the trainees to familiarize him/her/self with
the resources to be used in this demonstration.
g. Ensure that the trainees is wearing appropriate personal protective
equipment before allowing him/her to proceed with the task.

2) During the demonstration of skills, the Trainer will check using the
Demonstration Checklist if the trainees was able to perform the
tasks specified in the Demonstration Checklist:

3) The Trainer, based on the performance of the trainees should give

immediate feedback.

4) The Trainer should advise the trainees on the next method of

assessment that he/she will undertake.
 COMPETENCY ASSESSMENT RESULT SUMMARY

Candidate’s Name:
Trainer’s Name:
Qualification: EVENTS MANAGEMENT SERVICES NC III
Units of Competency DEVELOP AN EVENT CONCEPT
covered:
Date of Assessment
The performance of the trainee in the following Satisfactory Not
assessment methods: [Pls. Tick (/) appropriate box] Satisfactory
A. Observation with questioning  
B. Demonstration with questioning  
C. Portfolio  
D. Written Examination
 
Did the trainee overall performance meet the
 
required evidences / standards?
Recommendation
 For re-assessment. _____________________________________
 For submission of document. Pls. specify (Portfolio Document)
_______________________
 For issuance of certificate. Pls. Specify (Qualification, NC Level )
_____________________

General Comments [Strengths / Improvements needed]

Trainees’s signature: Date:

Trainer’s signature: Date: