Fee Waiver Policy for Higher Studies

of BU Employees Studying at BU
2021

BAHRIA UNIVERSITY
ISLAMABAD
 CERTIFICATE OF PROMULGATION

1. It is certified that this document titled Fee Waiver Policy for Higher Studies of BU
Employees Studying at BU – 2021 contains 12 pages including Annexure A, B & C (3
pages). This document was approved by the Honorable Rector BU on 2nd May, 2021.

2. The BU Faculty Members/Officers/Staff Members Fee Waiver Policy for Higher

Studies – 2021 document along with Annexure A, B & C stands promulgated with effect
from Fall 2021 Semester.

------Signed------
SHAFQAT AZAD SI(M), S. Bt
Commodore
Registrar
Bahria University, Islamabad
 Record of Amendments

Authority for Articles

Amendment No. Dated Authentication
Amendment Amended

3rd 2nd May, 2021 Rector Revised Policy Superseded

 CONTENTS
1. Preamble ........................................................................................................................................................... 5
2. Policy Statements ............................................................................................................................................. 5
3. Application Filling Procedure for NOC- Faculty……………………………………………………………………………………………8

4. Application Filling Procedure for NOC- Officers/Staff Member…………………………………………………………………..9

Annex-A……………………………………………………………………………………………………………………………………………………….10
Annex-B……………………………………………………………………………………………………………………………………………………….11

Annex-C……………………………………………………………………………………………………………………………………………………….12
1. Preamble
1.1 Bahria University provides opportunities to faculty members/officers/staff members to
improve qualifications and skills in their respective domains during their service duration
at Bahria University. The purpose of this policy is to encourage all faculty
members/officers/staff members to pursue higher studies. Bahria University would
provide fee waiver (for MBA/MS/MPhil and PhD program in Bahria University) in their
tuition and admission fee.

2. Policy Statements

2.1 All BU Officers/Staff members are allowed to get admission in any BU Campus in any
MBA/MS/MPhil PhD program as per reserved quota for officer/staff members
(BUHO/CUs - 10%). Percentage for officer and staff member shall be calculated on basis
of their current strength at respective CU and BUHO respectively. Faculty members (20%
of currently employed in the respective department) are only allowed to get admission in
PhD program of their respective domain. Faculty Members are not eligible to get
admission in any BU Campus in any MBA/MS/MPhil programs.

2.2 BU shall provide 50% fee waiver for all FMs/Officers/Staff members in case of
admission in MBA/MS/MPhil and PhD program at Bahria University in their tuition and
admission fee.

2.3 Tuition fee for course/semester repetition shall not be considered admissible for fee
waiver. Fee waiver shall only be considered for minimum period of program completion
as per its approved roadmap (e.g. MS / MPhil 1.5 and 2 Years and PhD 3 Years).
2.4 Faculty members/officers/staff members desirous of availing fee waiver support under
this policy have to sign Surety Bond to serve Bahria University after completion of degree
program for a period of 5 years in case of Ph.D. and 3 years in case of MS/MPhil. The
effective start date of bond shall be physical reporting date of BU members after
completion of studies.
2.5 Faculty members/officers/staff members should have at least one-year service at BU
and cleared probation period to be eligible to take admission under this policy.
2.6 Minimum 3.00 CGPA during the study shall be maintained in all degree programs,
failing which fee waiver shall be withdrawn immediately. Fee waiver in second semester
and onward semesters shall only be payable if minimum 3.00 CGPA is maintained.
However, in case CGPA is not maintained at 3.00 minimum, BU employees can continue
their studies without fee waiver.
2.7 Fee waiver shall not be applicable for those who are already availing any other
concession/scholarship at BU.
2.8 Regular Progress of the employee shall be monitored by concerned Campus/CU
under intimation to Director PG BUHO.
2.9 Drop out scholar due to any reason shall have to refund all fee paid by the University.
2.10 Fee waiver shall be payable at the end of semester by providing official transcript of
semester(s) with minimum CGPA 3.0.
2.11 A concessionaire wishing to resign before completion of the bond period shall be
required to refund the entire amount received as fee waiver.
2.12 This policy will be applicable on all employees w.e.f. Fall 2021 semester.

2.13 Detailed Procedure

2.13.1 Process to apply for NOC:
• Basic Eligibility:
i. One-year service at BU and cleared probation period.
ii. Higher Studies in the relevant domain
• Documents required with application form for NOC:
Duly filled in application form for obtaining NOC attached at Annex-A (for
admission in PhD at BU as faculty) and Annex-B (for admission in
MS/MPhil and PhD at BU as Officer/Staff Member) along with the
attested photocopies of the following documents prior to admission:
a. Photocopy of Last Degree.
b. Photocopy of Joining report
c. Certificate of relevant domain from HOD (in case of faculty
member) and from concerned Director Campus/BUHO (in case
of officer/staff member).
2.13.2 Case for NOC shall be initially processed at campus and shall be recommended
by Head of CU (in case of FM/Officer/Staff member of CU). In case of BUHO,
concerned Director shall process.
2.13.3 The case shall be forwarded by Director Campus through letter to Director HR at
BUHO.
2.13.4 Director HR is to initiate case through Director PG, Registrar and Pro-Rector
Academics for approval of Honorable Rector.
2.13.5 After approval of Rector, all NOCs shall be issued by Director HR.
2.14 Process for applying for fee waiver:
a. Duly filled in application form for fee waiver attached at Annex-C (for
admission in MBA/MS/MPhil and PhD at BU) along with the attested
photocopies of the following documents:
I. Attested copy of NOC issued by DHR.
II. Attested copy of Admission Offer.
III. Attested copy of official transcript of semester
IV. Original Surety Bond
b. Cases for fee waiver (Faculty Members shall be initiated by concerned
HOD-Principal) and (Officers/Staff Members shall be initiated by concerned
Director Campus) to Head of CU. Recommendations of campus shall be
forwarded to Director PG for approval of Competent Authority.
c. In case of BUHO, concerned Director shall process case for fee waiver
to Director PG for approval of Competent Authority.
3. Application Filing Procedure for NOC- Faculty

Application initiated by FM by Case File initiated in OAS by

completely filling the requisite the respective HOD along with

application form along with attachment of requisite

e-version of supporting supporting documents as

documents to be forwarded to Enclosures generating the

HOD following Processing Pipeline:

HOD→ Principal→ CU Head
Recommended case to be
forwarded to DHR

Case File shall be initiated by

Director HR through Director
PG, Registrar, Pro-Rector
Academics and Rector for
approval of NOC. NOC shall
be issued by Director HR.
4. Application Filing Procedure for NOC- Officer/Staff Member

Application initiated by Case File to be processed by

Officer/Staff Member by Director Campus/ concerned

completely filling the requisite Director BUHO and

application form along with recommended case to be

e-version of supporting forwarded to Director HR on

documents to be forwarded to OAS.

respective Director
Campus/Director BUHO

Case File shall be initiated by

Director HR through Director
PG, Registrar, Pro-Rector
Academics and Rector for
approval of NOC. NOC shall
be issued by Director HR.
 Annex – A
Application Form for NOC
Faculty Members Fee Waiver for PhD at BU

Date: ___________
Personal Information

Name of Faculty: ________________________

Designation: ________________________
Joining Date: ________________________
Experience: ________________________
Currently serving at: ☐ BUHO ☐ BUIC ☐ BUKC ☐ BULC ☐ BUMDC
Directorate/Department: ___________________________________________________________

Program applied for PhD

Admission Semester: ☐ Fall ☐ Spring Year: _______ Min. Duration: ___________

Subject Area: _________________________________________________________________

Department: __________________________________________________________________

_____________________
Faculty Member Signature
To be filled by HOD:
1. Total No. of Faculty Members in the Department: __________
2. Total No. of Faculty of the departments are currently enrolled: __________

___________________
HOD Signature

___________________

Principal Signature
 Annex – B
Application Form for NOC
Officers/Staff Members Fee Waiver for MBA/MS/MPhil and PhD program at BU

Date: ___________
Personal Information

Name of Officer/Staff Member: ________________________

Designation: ________________________
Joining Date: ________________________
Experience: ________________________
Currently serving at: ☐ BUHO ☐ BUIC ☐ BUKC ☐ BULC ☐ BUMDC
Directorate/Department: ___________________________________________________________

Program applied for ☐ MBA ☐ MS ☐ MPhil ☐ PhD

Admission Semester: ☐ Fall ☐ Spring Year: _______ Min. Duration: ___________

Subject Area: _________________________________________________________________

Department: __________________________________________________________________

_____________________
Officer/Staff Member Signature
To be filled by Director Campus/Director BUHO:
1. Total No. of Officers in the BUHO/CU: __________
2. Total No. of Staff Members in the BUHO/CU: __________
3. Total No. of currently enrolled Officers: __________
4. Total No. of currently enrolled Staff Members: __________

___________________
Director Signature
 Annex – C
Application Form Fee Waiver
Faculty Members/Officers/Staff Members for MBA/MS/M.Phil and PhD at BU

Date: ___________
Personal Information
Name of Employee: ____________________ ☐ Faculty ☐ Officer ☐ Staff Member

Designation: ________________________
NOC issue Date: ________________________ (copy of NOC is to be attached)
Currently serving at: ☐ BUHO ☐ BUIC ☐ BUKC ☐ BULC ☐ BUMDC
Directorate/Department: ____________________________________________________________

Program applied for ☐ MBA ☐ MS ☐ MPhil ☐ PhD

Admission Semester: ☐ Fall ☐ Spring Year: _______ Duration: ________________

Title of the Program: ____________________________________

_____________________
Employee Signature

_____________________
Principal/Director Campus/Director BUHO Signature