Day 2 CSC MC No. 6, s.

2012
Cycle
PMS Stage 2
Monitoring
and Coaching

Performance Monitoring and Coaching

Involves regular
monitoring of office and
individual performance
Monitoring and
Evaluation mechanisms Information system also
a vital management tool
need to be in place –
at various levels

§ To ensure steps to keep § To support data

Performance of Planning the program on track management
Office, Division/Section § To ensure that § To produce timely,
Heads and individuals objectives/goals are met accurate and reliable
in the most effective information for program
manner tracking and performance
monitoring/reporting
PMS Stage 2
Monitoring
and Coaching

Performance Monitoring and Coaching

Play a critical role at this
stage

Supervisors To provide an enabling

and environment or intervention
to improve team performance
Coaches

To manage and develop

individual potentials
Cycle
PMS Stage 3
Review and
Evaluation

Performance Review and Evaluation

OFFICE
PERFORMANCE ASSESS office and Impartial
individual assessment
performance level ensured due to
based on targets and scientific and
MEASURE approved verifiable basis
in the performance for target setting
INDIVIDUAL contracts and evaluation
PERFORMANCE
PMS Stage 3
Review and
Evaluation

Performance Review and Evaluation

OFFICE Planning Office PMT Agency Head
PERFORMANCE
To consolidate, To conduct Shall determine
review, validate and calibration and final rating of
evaluate submit offices or units
performance recommendation to
assessment of the Agency/Office
INDIVIDUAL Division/Section Head
PERFORMANCE Heads against
success indicators
PMS Stage 3
Review and
Evaluation

Performance Review and Evaluation

OFFICE
Rating for planned
or intervening tasks
always supported by
reports or any proof
Shall be discussed by
the Supervisor with the
concerned ratee prior to
submission to the
Shall determine final
assessment of
performance level
PERFORMANCE of actual Agency/Office Head May adopt peer
performance ranking and client
The average of all feedback to assist in
Without such individual assessments the assessment
proof/bases, the shall NOT go higher
task shall not be than the collective Shall ensure that
rated and shall be performance employee is notified
disregarded assessment of the Office of final assessment
INDIVIDUAL
PERFORMANCE Premium on Employee Agency
MFOs Assessment Head
Cycle
 PMS Stage 4
Rewarding and
Development
Planning

Performance Rewarding and Development Planning

Part of the Assessment results Discussion to focus
employee’s to be discussed by on strengths,
evaluation is the the Agency/Office competency-related
competency Head and performance gaps
assessment vis-a-vis Supervisors with and opportunities to
the competency the employee at the address the gaps,
requirements of the end of each rating career paths and
job period alternatives
Rating
Rating Period
MIN MAX
3 months 1 year
(Quarterly) (Annual)
Rating
Rating Scale
Outstanding
Very
Satisfactory
Satisfactory
Unsatisfactory
Poor
 Rating Scale
Poor
Consistently below
Unsatisfactory
Failed to meet
Satisfactory
Met expectations
Very
Satisfactory
Exceeded
Outstanding
Extraordinary level
expectations expectations expectations of achievement and
Most critical commitment
Reasonable One or more of the annual goals are All goals, objectives
progress toward most critical goals met and targets were Exceptional job
critical goals was were not met achieved above mastery in all
not made standards major areas of
Usually if responsibility have
accomplishment been demonstrated
equals the target
Marked excellence
of achievement and
contributions to the
organization
Rating Standards
To be developed by To be reviewed by Uniform standards
each office for each the PMT for similar outputs
of the success must be ensured
indicators
Rating Standards
RATING % ACCOMPLISHED
General
Standards Outstanding 131% and higher

Very Satisfactory 110% – 130%

Satisfactory 100% – 109%

Unsatisfactory 80% – 99%

Poor Below 80%

Rating Standards RATING % ACCOMPLISHED
If an output is
to be produced Outstanding No errors
with 2 minor Very Satisfactory 1 minor error
errors …
Satisfactory 2 minor errors

Unsatisfactory 3 – 5 minor errors

Poor More than 5 errors

Rating Standards RATING % ACCOMPLISHED
If an output is
to be produced Outstanding No revisions
with 2 Very Satisfactory 1 revision
revisions …
Satisfactory 2 revisions

Unsatisfactory 3 – 5 revisions

Poor More than 5 revisions

Rating Standards RATING % ACCOMPLISHED
If an output is
to be produced Outstanding Less than 5 days
within 10 days Very Satisfactory 5 – 9 days
…
Satisfactory 10 days

Unsatisfactory 11 – 13 days

Poor More than 13 days

Rating Standards
If a report is to
be submitted
RATING % ACCOMPLISHED
within 3 Outstanding 1 day
working days
after the Very Satisfactory 2 days
reference Satisfactory 3 days
month …
Unsatisfactory 4 – 5 days

Poor More than 5 days

Rating Standards
RATING % ACCOMPLISHED
Outstanding 4.8 – 5.0 days

Very Satisfactory 3.6 – 4.7 days

Satisfactory 3.0 – 3.5 days

Unsatisfactory 2.0 – 2.9 days

Poor 1.9 and below

Accomplishments
Reporting and Rating Accomplishments
MFO Success
Indicator
Actual
Accomplishments RATING SCALE
CFVL 100% of § 80 (80%) of (Quality)
applications applications for applications
processed CFVL processed processed with no 5 – No complaints
with no valid complaints 4 – 1–2 complaints
complaints 3 – 3–5 complaints
§ 20 (20%) of 2 – 6–10 complaints
applications 1 – More than 10
complaints
processed with 3
valid complaints
 RATING SCALE
(Quality)

Reporting and Rating Accomplishments

5 – No complaints
4 – 1–2 complaints
3 – 3–5 complaints
2 – 6–10 complaints
1 – More than 10 complaints

MFO Success Actual Rating

Indicator Accomplishments Q E T A
CFVL 100% of § 80 (80%) of 5
applications applications for applications
processed CFVL processed processed with no
with no valid complaints
complaints
§ 20 (20%) of 3
applications
processed with 3
valid complaints 4
Reporting and Rating Accomplishments
MFO Success
Indicator
Actual
Accomplishments RATING SCALE
CFVL 100% of § 80 (80%) of (Efficiency)
applications applications for applications
processed CFVL processed processed with no 5 – 100%
with no valid complaints 4 – 90% – 99%
complaints 3 – 85% – 89%
§ 20 (20%) of 2 – 80% – 84%
applications 1 – Below 80%
processed with 3
valid complaints
 RATING SCALE RATING SCALE
(Efficiency) (Quality)

Reporting and Rating Accomplishments

5 – 100% 5 – No complaints
4 – 90% – 99% 4 – 1–2 complaints
3 – 85% – 89% 3 – 3–5 complaints
2 – 80% – 84% 2 – 6–10 complaints
1 – Below 80% 1 – More than 10 complaints

MFO Success Actual Rating

Indicator Accomplishments Q E T A
CFVL 100% of § 80 (80%) of 4 5 -- 4.75
applications applications for applications
processed CFVL processed processed with no
with no valid complaints
complaints
§ 20 (20%) of
applications
processed with 3
valid complaints
The
The
To be accomplished Commitments/ Accomplishments
and submitted by Targets to be to be submitted
each individual submitted after after approval of
employees approval of OPCR OPCR
commitments accomplishments
IPCR 1

System Requirements
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR)

I, __________________________________, (Position), (Divison/Section),

Bureau of Fisheries and Aquatic Resources (BFAR), Regional Office No. IX, commit
to deliver and agree to be rated on the attainment of the following targets in
accordance with the indicated measures for the period January to December 2021.

___________________________ ___________
User- Employee Date
friendly
formsby:
Reviewed Approved by:

____________________ ___________ ____________________ ___________

Division/Section Head Date Regional Director Date
 IPCR 2

System Requirements
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR)
OUTPUTS SUCCESS Actual RATING
INDICATORS Accomplishments Remarks
Q E T A
Strategic Special programs that may have been
Priorities assigned to the individual employee

User-
friendly
Core/Support
Functions Routine/Designated functions of the
forms
individual employee

AVERAGE RATING
 IPCR 2

System Requirements
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR)
OUTPUTS SUCCESS Actual RATING
INDICATORS Accomplishments Remarks
Q E T A
Strategic
Priorities
Not all
IPCR All outputs
outputs listed in
can be Functions
Core/Support the IPCR pertaining to
found in must have
Functions the OPCR different
a link or offices may
connection be rated by
to an MFO different
in the supervisors
OPCR
AVERAGE RATING
Schedule of
 Schedule of Submis ions
OPCR IPCR

Targets Accomplishments Targets Accomplishments

Preferably by July (Sem 1) 30 days after 15 days after

October of and OPCRs are OPCR
preceding year January (Sem 2) approved by Accomplishments
PMT are approved
Sanctions
Sanctions
Non-
u OPCR to the
Planning Office
Within the
specified
submission of
v IPCR to the HRM dates

Employee concerned Violation of Office

shall be disqualified Rules and
for performance- Regulations/Simple
based personnel Neglect of Duty – for
§ Promotion actions – if the supervisors and
§ Training failure is due to employees for delay
§ Scholarship employee’s fault or non-submission of
grants OPCR/IPCR
§ Performance
enhancement
bonus
Sanctions
HEADS
of Office NEGLECT OF DUTY Non-submission of
Failure to comply SPMS to CSC
with the required Any and all
notices to promotional
subordinates for appointments shall
Unsatisfactory or be disapproved
Poor performance
Exercise
Final Exercise
Using the
prescribed forms Fill out the column Individual staff to
under CSC MC No. on Actual prepare IPCRs
6, s. 2012, re-visit Accomplishments with annual
your Office for Semester 1 of commitments and
Commitments for 2021 accomplishments
the year 2021 for Sem 1 of 2021
 Final Exercise
OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR)
MFO/ PAP Success
Indi-
Allotted
Budget
Individual
Respon-
Actual
Accomplish-
Rating
Remarks
cators sible ments Q E T A
Strategic
Priorities Special programs that may have been
assigned to the Division/Section
User-
Core/friendly
forms Routine functions of the
Support
Functions Division/Section or Designated
functions

AVERAGE RATING
Thank you