Adding John Jay email to your Home Outlook

This guide shows how to get your John Jay emails to your Microsoft Outlook client at home.

In your computer click on the Start button and select Control Panel. Do not attempt to add
the Exchange email to your Outlook directly.

In the Control Panel, click on the “Mail” link

Click on E-mail Accounts to set up your email.

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 Adding John Jay email to your Home Outlook

Click New and follow the steps depicted in the images below.

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Then click OK twice. Click Next to get out of the last window.

Once Outlook verifies this information, it will ask you to enter the password in the small dialog
box.

1. Change the username from the default “JJAYCAS/jsmith” to

jsmith@jjay.cuny.edu, where “jsmith” is your username.
2. Enter your password and you’re good to go.

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Adding a Gmail account in Outlook as IMAP account

Open your Settings panel in Gmail, and then click on the “Forwarding and POP/IMAP” tab.

Now click the Enable IMAP radio button, and click Save Changes.

Add Account to Outlook

Use the Tools menu you to open the Account Settings panel.

If this is your first account you’ll be prompted for the wizard, otherwise you’ll need to click the
New button under the E-mail tab.

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Now select the “Microsoft Exchange, POP3, IMAP or HTTP” option and hit next.

Select the checkbox for “Manually configure server settings” and everything on that page will
gray out. Hit the next button again.

Now select “Internet E-mail”  (Didn’t we just do this? This wizard is taking too long…)

Finally we can enter some settings! Add in all your personal information here.

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Note: If you are outside of the US you may need to use imap.googlemail.com and
smtp.googlemail.com instead of imap.gmail.com and smtp.gmail.com.

Note: for Gmail Apps accounts, you’ll need to put in your full email address wherever you see an
@gmail.com above. For instance, if your account was geek@howtogeek.com you would put that
in the E-mail address field as well as the User Name field.

Click on the “More Settings” button and find the Outgoing Server tab, where you’ll need to
check the box for “My outgoing server requires authentication”

Now choose the Advanced tab, and enter the following values (Very important)

 Incoming Server: 993

 Incoming Server encrypted connection: SSL

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 Outgoing Server: 587

 Outgoing Server encrypted connection: TLS

Note: If you are having an issue with your sent email not showing up in Gmail, you can use the
Folders tab, and then select the [Gmail] \ Sent Mail folder.

Note: Only do this step if your mail is not showing up, otherwise it will duplicate the sent mail.

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Now that you’ve closed out that dialog, you can click the Test Account Settings button to make
sure everything is going to work.

If all goes well, you should see a success message.

Note: Some ISPs restrict outgoing mail, so if you have a problem sending a test message you’ll
need to consult with their documentation.

Accessing Your Mail

Now that everything is working you’ll notice a new set of folders for your Gmail account. (I’m
using Gmail apps, which is why you don’t see an @gmail.com email address)

All of your labels will show up as separate folders, and the built-in “folders” in Gmail will be
under the new [Gmail] folder.

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Outlook Flags = Gmail Stars

If you want to star a message in Gmail, you just need to flag it in Outlook. When I flagged this
message from Mysticgeek…

It shows up in Gmail as a starred message. (And it works the other way too)

Sending Email from Outlook

To send a new email from your Gmail account, just change the “Account” drop-down to your
Gmail address before you send a message.

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 Adding John Jay email to your Home Outlook

Note that if you only use Gmail, you won’t have this drop-down and it will default to your
Gmail.

Final Thoughts

Here’s a few things to keep in mind:

 Gmail Labels = Outlook Folders. To label a message, add it to a folder.

 Gmail Stars = Outlook Flags.
 Do Not move spam messages to the “Junk E-mail” folder in Outlook, move them to the
[Gmail] \ Spam folder.
 Outlook has a built-in Search Folder for “Large Mail”, which will let you easily find
messages with large attachments.

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