11

Introduction to MS Word 2007

11.1 INTRODUCTION
Let us consider an office scene. Many letters are typed in the ofin
officer dictates a letter. The typist first types a dratt copy of the
he letter.
letter. T
ffice. The
officer goes through it to check mistakes regarding spelling errors, missing
etc. and suggests corrections. The typist changes the letter as suggestedWords
h
by the
officer. This is a simple example of word processing.
There are many software packages to do the job oI word processing, Somesd
me of
them work in DOS environment. Examples are WordStar, Word Perfet o
Professional Write. But in these days working in WINDOWS is becoming ma more
and more popular. So let us consider software for word processing which worke
because it is the most popular softwa
in WINDOWS. Our choice is MS-WORD
in these days.
called OFFICE, which can d
MS
MS-WORD is a part of the bigger package
when you open up MS OFFICE you
much more than word processing. In fact
are MS-WORD (for word processing)
will find four main components in it. They
ACCESS (for database management) and MS
MS EXCEL (for spreadsheet), MS
POWERPOINT (for presentation purposes).
Microsoft. It was
Microsoft Office Word is a word processor designed by The
Word for Xenix systems.
first released in 1983 under the name Multi-Tool
Microsoft Office Word 2010 for Windows
and Microsolt
current versions are

Office Word 2011 for Mac.

File extension locs

.doc or
Microsoft Word's native file formats are denoted either by a

file extension.

11.2 BASIC FEATURES OF MS-WORD

use ofth
1. lntegration of Screenshot feature in Word: Enough u d i r e c t l y

snipping tool or print screen buttons! Now you can take screensno
from the Word document you are working on.
Introductio tion to MS Word 2007

e f f e
2
c t i v
Remove
e
backgroundgreat Images:
rot. its
though-yet a
of
of
lmages: It's
of any picture
b a c k g r o u n d
help. With a
Photoshop 193
it
you can like
directlyfeature-not
3 New Art Art Effects
in as
the WordArt:
scts. Select
olorful art etfects.
Select the remove the
colort

sppear. You can see hhow click "Word has been text, WordArt
your
is the best
text will Art" updated with new
and list
theoption-which
Op Artisti part appear when you of a

4. tistic Effect
Effects: hover the options will
2010! Select the image and
Fantastic new artistic mouse over
Q010 on click
effects have been
hunch of options like Pencil Sketch,"Artistic Effects" from
bunch
added in Word
6. Another features like Chalk Sketch, the ribbon.
You
Spell checking cut, copy and Glowy Edges, get a
to make error paste to
free document move text.
Photocopy ete
We can search any text
from our
8. Increase or decrease
the font siZe
typed document in
the font typpe. Ms-Word.
according to user's need and also
select
9 Good view: A word
isbeing typed so that mistakeprocessor should give a
good view of the
10. Error free:
can
easily be removed. document
A word
document in the desired format.processor should print a relatively error free
11. Number of menus
and commands: It
and commands that are
user friendly and
should have a number of menus
give the path for working with
environment. its
12. Import and
export: There should be the providing to import and export
the text data
that document or file.
l3. Save
the document: It should provide the facility to save the document
auto
atically after some minute without using the save commandand give backup
BECurity and reliability if power those off.
14. Tools:
S: It should have different tools In Ribbon for the user help and
which can be readily accessed using the mouse pointer.
15. Execut features to execute the
u t e It should have the
the command:
COm mouse.
Doth by using keyboard as well as by face, italie
16. Special should provide the facility to bold,
effect: It
Ot underlineClal print
Or undo print the selected text in super
script
text and als0 is enhanced.
and 8uho
And subscript CSelected
documents
performance of the
sS0
that the center or fullyjustified.
l7. Justification The text c a n
be left, right,
C a t i o n facility:

dust18.ificatChange
ion means alignment of the text.
should be able to
change the tontsand

sVze of ccording
to need: It
letter Selected text according to choice.
194 Computer Applications
for Busines,
19. Facility of foot: To define header and footer in a formatted
tted document
and also create foot notes and end notes.
20. Facility to search and selected: To search the selected textf
entire document at any location and also replace the search textt accnuahe from
choice.
to according
and charts
21. Facility of graphics: To work with pictures, graphs and charts so
document.
that
graphic environment can be created in a
22. Revise without typing: You can change what ever you want in thae
without typing the entire text again this is possible when you are not typing #
the
text, directly on a paper.
23. Making copies: In a type writer you can make only one original copy
yat
a time. However with a word you can print as many original as you want.
24. Manipulation of text: At allow you to copy a text move a part of the

text from one place to another combine two files.

25. Increased productivity: It enables quick on lone editing and henos

faster complection of work.

26. Faster proof reading: It has tools that check spellings, grammar and

meaning of words to speed up the process.

11.3 TO START MS-WORDb

pointer to programs and then select
Click on the Start button move

the items displayed in MS-Wordd

Microsoft office >chose
OR

11.4 STARTING THE MS-WORD

1. Click on the start button.

Administrator
Enternet
ntetreek Ëxpsorer 1 y Documents
eloo
My Recent Docunments
Y Pictures
oviemk My Music
Y Computer

MY Network Places
ch Tnternet
o r e r Browser

Control Panel
EMicrosoft OFfice Word 2007 et Proaram Access and
DefaulEs
Onrigure Picasa Photo
Connect To
Set Video mode to OpensL
P r i n t e r s arid Faxes

aAdobe Reader8 H e l p and Support

Search
Microsoft Office Excel 2007 2 Rurn
Pintnl
AIl Programs