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Redlands Mesa Grange #487

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Minutes for July 21,2021-

Present: Barry Willits, Jean Willits, Chris Cazer, Andy Pilkington, Tammy Marty, Jeri MacTaggart

The meeting was called to order by Barry Willits at 6:36 pm

Minutes from the June 21 meeting were reviewed. Andy moved that the minutes be approved. Jeri
seconded. All members present approved.

Treasurer's Report: June 30, 2021

Beginning balance: $L0,761,6.50

Revenue: -0-
Expenses: 599.00
Ending balance: $10,017.50
Pavilion Fund: $3,062

Chris moved to approve the Treasurers Report. Andy seconded All members present approved

Old Business:
Board/Offrcers election efforts and status: Much discussion with many ideas, no concrete
decisions and this item will be will be continued as the search for a permanent Grange Master
and a new Secretary is ongoing.

Status of recruiting/membership drive:-We have 3 new members in the 3'd qtr

We had much discussion about this topic and how many people don't even know about the
Grange. Signage was discussed as well as looking outside the physical boundaries of Redlands
fvlesa. The Post Mistress of Austin CO was interested as indicated by Tammy. There was
discussion about reconciling all the membership lists; State Grange list, Secretaries List,
MailChimp list. Chris indicated she will email Barry and Andy her updated membership list.

Auditing of Books: Chris discovered a checklist in the Grange documentation and this audit is
to be completed every year by 3 Grange members (Finance Committee) which review
Treasurer's books, Secretaries books and vouchers, and the reporting. The motion to setup the
Audit committee was made by Jeri and seconded by Andy and all approved, The initial committee
will consist of Janet Quinn, Jeri MacTaggart and Andrew Pilkington. The initial review will take
place on Monday July 26th 20219 AM at Tammy Marty's (the new Treasurer) house where all the
L records of the past 4 years are being stored. These records were provided by Chris Cazer as
part of her transition.