16-01-2022

SAP – System, Application and Products in Data Processing

It was invented in 1972 and there were 5 engineers of IBM, Germany who invented this software.

Jobs in SAP
1. Implementation
2. Shared Support
3. Roll out

1. Implementation – ASAP Methodology

 Project preparation
 Business Blueprint
 Realization
 Final Preparation
 Go-Live

 Project Preparation
In Project preparation stages all the senior management from company (Tata
Motors) and service provider (TCS) both will do meeting and will discuss below points –
 What will be the start date for implementation?
 What will be the scope for entire project?
 What will be the complete duration for entire project?
 What will be the Go-Live Date?
 Who will bear the travelling expense of consultant Tata motors or TCS?
 Who will bear the accommodation, food and local travelling expense of
consultant?

 Business Blueprint
Consultant will arrive to the project location with project manager and program manager.
AS-IS -> Consultant will start gather information from Tata Motors representative.
Information which will be gathered like Sales head, Dealer, distributor, wholesaler, sales
office, sales team, plant, dispatch place of material.
TO-BE -> Consultant will start transforming Tata motors business process in SAP form.
GAP Analysis – Both side people will discuss each other and will make a final conclusion on
business blueprint.
Once the revised business blueprint is ready, consultant will share the business blueprint
with Tata Motors representative and will take a sign off with approval on each and every
page.

 Realization
Consultant will start implementing the software in Development system.
DEV (Development) – All the development or customization is done in Development system.
Once the development part will be completed then changes will be moved into QAS through
TR (Transfer Request number)
QAS (Quality) – In Quality only testing related part is done
 PRD (Production) – Business will run in production system.

 Final Preparation
Consultant will offer for UAT (User Acceptance Testing) to the client and after taking
approval from client consultant will move the changes in PRD.

 Go-Live
Users of Tata Motors will start working in SAP system.

Consultant will provide free of cost support to client for 1 month from the date of Go-Live.

Shared support -> Errors will be shares with a ticket and that will be chargeable.

Every ticket has a SLA (Service Level Agreement)

Ticket priority
P1 – Very High – Solving time – 1-2 hrs – 17000 / HR
P2 – High – Solving 8 hrs – 9000 Rs / HR
P3 – Medium – solving hrs 1 day – 7000 / HR
P4 - Low – solving hrs 2 days - 5000 Rs / HR

Roll-out - > If any company is already working in SAP and they want to implement a small part then
that will be a roll out project.

19-01-2022

Enterprise Structure

Company

Plant Company Code

Storage loc Sales Organization

Distribution channel Division

Shipping point Sales Area

Sales office

Sales Group

Company -> It is an organization which will provide physical goods or service to the end customer.

Company Code -> Company code is a legal entity and G/L (General Ledger) account is created with
reference to company code. There will several G/L accounts as per different type of transactions.
Sales Organization -> Sales organization is a separate organization from where the entire sales and
marketing is handled.

Distribution channel -> It is a medium through which material reaches from company to end
customer. For ex, dealer, retailer, wholesaler, amazon, etc.

Division -> It is a product or a group or product. For ex, Fevicol, Fevikwik, Dr. Fixit, Roff, Hobby ideas

Sales Area = Sales Organization + Distribution Channel + Division

Sales Office -> Sales office is a place from where the sales person handling their sales as per territory
wise.

Sales Group -> Any team which is handling the sales is called as Sales group.

Plant -> It is a place where the manufacturing product is done.

Storage location -> It is a place where the manufactured product or raw material is stored.

Shipping point -> It is an separate organizational unit from where the material is dispatched for the
delivery of the product.

Company code is assigned to Company

Sales organization is assigned to Company code
Distribution channel is assigned to Sales organization
Division is assigned to Sales organization
Sales Area is a combination or Sales organization, Distribution channel and Division
Sales office is assigned to Sales area
Sales group is assigned to Sales office
Plant is assigned to Company code
Plant is assigned to a combination of Sales organization and Distribution channel
Storage location is defined with reference to Plant only
Shipping point is assigned to Plant.

02-02-2022

Jobs in SAP

1) Implementation
2) Shared Support
3) Roll out

1) Implementation –
There are 5 stages of implementation –

 Project Preparation
 Business Blueprint
 Realization
 Final Preparation
 Go Live
 Project Preparation – Senior management people from both sides Tata Motors and Infosys
they will discuss each other for the following points –
How much expense will be for the entire project?
What will be the implementation start date?
What will be the server cost and SAP cost and how many users are going to use SAP in
company?
Who will bear the travelling, food and accommodation cost of entire project team?
What will be the Go-Live date?
Who will be the representative from Tata Motors from each department?

Project preparation stage will take at least 1 month time to decide and finalize each and
everything.

 Business Blueprint –
AS-IS -> Consultant will start gathering each and every information from the representative
of their respective department.
TO-BE -> Simultaneously, consultant will transform each and every gathered inform in SAP
form.
GAP Analysis - After gathering each and every information and transforming it into SAP,
consultant will discuss with Tata Motors representative and will do the changes if required.

Finally the time will come when each and every point will be confirmed and finalized.

 Realization –
Consultant will start implementing in Dev system.

DEV (Development) – In development system all the development and customization related
work will be done. Whenever we will save any customization a TR (Transfer Request)
EIDK10004595 number will be generated.

QAS (Quality) – All the testing related work is done in Quality system.

PRD (Production) – All the live business are done in Product system.

 Final Preparation – Consultant will provide UAT (User Acceptance Testing) in QAS system
and consultant will guide to user for the testing part.

And once the testing is confirmed by user and then consultant take a written approval from
user to move the TR in PRD.

 Go-Live – All the changes will be moved in PRD before Go-Live date and from Go-Live date
users will start working in SAP.

After Go-Live consultant will provide free of cost service for 1 month to users.

2) Shared Support

Ticket are getting created for the issues raised by users.

All the tickets are having SLA (Service Level Agreement) and on that basis it is decided that
will be the duration to provide answer to users for every tickets.
 Ticket are created as per priority -
P1 – Very High
P2 - High
P3 - Medium
P4 - Low

These ticket are getting created in a ticketing tool.

On the daily business users will get some errors in PRD system and they would like help or
suggestion from consultant to solve those errors.

3) Roll out – Any small implementation is called as Roll out.

For ex – GST implementation

04-02-2022

Enterprise Structure

Company

Company Code

Plant Sales Organization

Storage location Distribution Channel Division

Sales Area

Shipping point Sales Office

Sales Group

Company Code is a legal entity which is used to calculate the profit and loss statement. Several G/L
(General Ledger) accounts are created with the reference of company code. Company code is
relevant for FI.

Sales Organization – Sales organization is a separate organization which is responsible for the
handling of entire sales and marketing of the company. It is also responsible for the distribution of
product in the market. It is also responsible for the negotiation of pricing during sales and marketing.
It is SD relevance.

Distribution Channel – It is a medium through which the product of the company reaches from
company to end customer. For ex, dealer, distributor, wholesaler, Amazon, etc.

Division – Product or group of product is called as Division. For ex – Hinges, Channel, Handles, etc

Sales Area – It is a combination of Sales organization, Distribution Channel and Division.

Sales Office – Branch offices of a company who is responsible to handle the sales and marketing in
their individual region is called as Sales office.

Sales Group – Team who is working for sales and marketing is called as Sales group.

Plant – This is the place where the product is manufactured or stored is called as plant.

Storage location – This is the place where the product is stored.

Shipping point – Shipping point is a place from where the material is dispatched for the delivery. For
ex – Rail, Road, Dock, Airport

Company Code is assigned to Company

Sales organization is assigned to Company code
Distribution Channel is assigned to Sales organization
Division is assigned to Sales organization
Sales Area = Sales organization + Distribution Channel + Division
Sales Office is assigned to Sales Area
Sales Group is assigned to Sales Office
Plant is assigned to Company Code
Plant is assigned to a combination of Sales organization and Distribution Channel
Storage location is defined with reference to Plant
Shipping point is assigned to Plant.

05-02-2022

TR - Y01K910244 – Kedar Ent

Company – 1026 - Kedar Ent Pvt Ltd
Company code – 1026 - Kedar Ent Pvt Ltd Co Code
Sales Organization – 1026 - Kedar Ent Sales Org
Distribution Channel – 1E (Dealer), 1F (Flipkart)
Division – 1U (Fevicol), 1V(Dr. Fixit)
Sales Office – 1026 - Pune Sales Off
Sales Group – 109 - Pune Sales Gr
Plant – 1026 - Kedar Ent Pune Plant
Storage location – 1026 – Pune Sto loc
Shipping point – 1026 - Kedar Ent Shipping point

09-02-2022

Types of Master Data in SAP SD –

 Customer Master Data – It consists all the details related to customer.
 Material Master Data – It consists all the details related to material.
 Customer Material Info Record – It is a master data which is created for some specific
customer with the combination of specific material.
 Condition Master Data – It consists information about the pricing.
 Output Master Data – It is a master data through which one partner can communicate with
another partner through print out, fax, telex, EDI, etc.
Customer Master Data –

There are three types of tab in customer master data –

- General data – General data consists general information like address, control data,
payment transaction, unloading points, contact person

- Sales Area data – Sales, Shipping, Billing documents and Partner functions

- Company code data –Accounting, Insurance, Correspondence

Customer master data is created by SD and FI both people General data is common for both SD and
FI.
Sales Area Data is relevant for SD
Company code data is relevant for FI.

Tcode (Transaction code)

Create Customer Master Data – XD01 / VD01

Change Customer Master Data – XD02 / VD02
Display Customer Master Data – XD03 / VD03

XD01 – General data, Sales area data and Company Code data
VD01 – General data and Sales area data

Account group – Account group is used to define the type of customer. For ex, Retail customer,
Industrial customer, Manufacturing customer, etc.

Standard Account group – 0001 Sold-to-party

Create number range for customer – XDN1

Assign number range of customer to account group - OBAR

Sales org - 1000

Distribution Channel – 12/10
Division – 00
Plant – 1000
Storage location – 0001
Shipping point – 1000 / Z001 / Z002
Customer (Sold-to-party) – T-S50A01 to T-S50A03
Material – T-AS101 to T-AS104

Partner type – Customer

Partner function –

Sold-to-party – The person who places an order

Ship-to-party – The person who receives the delivery
Bill-to-party – The person who receives the invoice
Payer – The person who pays the bill.

15-02-2022

Material Master Data

Material master data consists all the information related to material. It is created with the help of
several modules like SD, MM, PP, FI, CO, WM, QM, etc.

Material master is created with the help of below information

Industry type – Mechanical Engineering
Material type –
FERT – Finished Goods
ROH – Raw Material
HALB – Semi Finished Goods
ERSA – Spare parts
VERP – Packaging material

Create Material Master – MM01

Change Material Master – MM02
Display Material Master – MM03

MRP – Material Requirement Planning / Material Resource Planning

Tax classification – 0 – Tax Exempt

1 – Tax Liable

Material KEDARSTEEL created

18-02-2022

O2C (Order to Cash)

Inquiry
Quotation
Sales Order
Outbound Delivery (Picking, Packing and PGI)
Billing

Sales org - 1000

Distribution Channel – 12/10
Division – 00
Plant – 1000
Storage location – 0001
Shipping point – 1000 / Z001 / Z002
Customer (Sold-to-party) – T-S50A01 to T-S50A03
Material – T-AS101 to T-AS104
Order type –
IN – Inquiry
QT – Quotation
OR – Sales Order

Create Inquiry – VA11

Change Inquiry – VA12
Display Inquiry – VA13

Create Quotation – VA21

Change Quotation – VA22
Display Quotation – VA23

Create Sales Order – VA01

Change Sales Order – VA02
Display Sales Order – VA03

Create Outbound delivery – VL01N

Change Outbound delivery – VL02N
Display Outbound delivery – VL03N

Create Billing – VF01

Change Billing – VF02
Display Billing – VF03

Inquiry 10000334 has been saved

Quotation 20000426 has been saved

Standard order 21970 has been saved

Delivery 80018158 has been saved

Document 90040486 saved (error in account determination)

19-02-2022

Customer Material Info Record (CMIR)

Customer Material Info record is created with the combination of some specific customer with some
specific material.
Apart of this we can maintain the name of material which is called by customer also and that will be
displayed in Sales order.

Create Customer material info record - VD51

Change Customer material info record – VD52
Display Customer material info record – VD53

Customer-material info was saved

22-02-2022

Sales order type

Inquiry – IN
Quotation – QT
Standard order – OR
Rush Order – RO
Cash Sale – CS
Free of charge delivery – FD
Credit memo request – CR
Debit memo request – DR

We need different order type to create different type of orders.

We must need to assign every order type with sales area.

Maintain sales order type – VOV8

Assign sales order type with Sales area – OVAZ

24-02-2022

Item category and Determination

Item category is used to denote the use of material in line item. In other words it is used to denote
the behaviour of material in a line item.
Item category also denotes that material is relevant for billing or pricing or not.

For ex, AFN – Inquiry item

AGN – Quotation Item
TAN – Standard item
TANN – Free of charge item
TATX – Text Item
TAD – Service item
Maintain item category – VOV7

Item category determination – VOV4

Item category determination = Sales document type + Item category group + Usage + Higher level
item category

25-02-2022

Schedule line category

Schedule line category is used to define the delivery date and delivery quantity.
T-code to maintain the schedule line category – VOV6

For ex,
Schedule line category for Inquiry – AT
Schedule line category for Quotation – BV
Schedule line category for Standard order – CV

Schedule line category determination

Schedule line category determination = Item category + MRP type

Or
Item category + No MRP

In which MRP type is maintained in Material master -> MRP1 tab

T-code for Schedule line category determination – VOV5

Plant Determination

Plant is determined in Sales document automatically as per the below criteria satisfied

i) System will try to find the plant in Customer Material info record, if it is not found here
then
ii) System will try to find the plant in Customer Master Data, If it is not found here then
iii) System will try to find the plant in Material Master Data

If plant is not maintained in any of the above criteria, then we need to enter the plant manually in
sales order.

26-02-2022

Shipping point determination

Shipping point determination = Shipping condition + Loading group + Delivering plant

In which Shipping condition is maintained in customer master data -> Sales Area data -> Shipping tab
Loading group is maintained in Material master Data -> Sales General / Plant Data tab
Delivering plant is maintained as per plant determination

T-code for Shipping point determination - OVL2

Complaints Processing

Credit memo request – CR (Billing type – G2)

Debit memo request – DR (Billing type – L2)
Invoice Correction request - RK
Return order - RE
Cancellation of Billing document – Billing type S1
Subsequent delivery free of charge – SDF
Free of charge delivery - FD

All of the above are order types and these are created with reference to sales order or billing
document.

We need to maintain the order reason and remove billing block for every complaints processing
sales documents.

Credit memo request

Standard order 22044 has been saved

Delivery 80018192 has been saved
Document 90040499 saved (error in account determination)
Credit Memo Request 60000309 has been saved
Document 90040500 saved (error in account determination)

Sales Order -> Delivery -> PGI -> Invoice -> Credit memo request with reference to invoice -> Credit
memo with reference to credit memo request
01-03-2022

Complaints Processing

Credit memo request - CR

Debit memo request - DR
Invoice correction request - RK
Return Order - RE
Subsequent delivery free of charge - SDF
Free of charge delivery - FD
Cancellation of billing document (Billing type – S1)

Credit memo request – If more amount of money than invoice has been created in company account
then credit memo request will be created to credit the more amount to Dealer.

Debit memo request – If less amount than invoice is received from dealer then Debit memo request
is created to receive the amount of money which are less in invoice.

Invoice correction request – It is used to do the correction in the invoice.

Return order – If any supplied material is found damage then return order is created to take it back
in company the damage material.

Subsequent delivery free of charge – If certain amount of material is found damage during
transportation, then company will take back to the damage material and will re-delivery the material
quantity which were found damage with free of charge delivery.

Free of charge delivery – If any sample is delivered to customer then it is supplied as a free of charge
delivery.

Cancellation of billing document – Due to any reason if we need to cancel the billing document then
with reference to existing billing document, cancellation document will be created.

Except cancellation of billing document and Free of charge delivery, rest all are created with
reference to sales order or billing document.

Sales Order -> Delivery -> PGI -> Invoice -> Credit memo request with reference to Invoice (VA01)->
Credit memo with reference to credit memo request(VF01).

Sales Order -> Delivery -> PGI -> Invoice -> Return order with reference to Sales order -> Return
delivery with reference to Return order -> Post Goods Receipt -> Credit for Return

Sales Order -> Delivery -> PGI -> Invoice -> Return order with reference to Sales Order -> Return
Delivery -> Post Goods Receipt -> Sales order (order type – SDF) with reference to Return order ->
Delivery with reference to SDF order.
Credit memo request

Standard Order 15792 has been saved

Delivery 80017718 has been saved
Document 90039468 saved (no accounting document generated)
Credit Memo Request 60000142 has been saved
Document 90039469 has been saved

Invoice Correction Request

Standard Order 15793 has been saved

Delivery 80017719 has been saved
Document 90039470 has been saved
Invoice correct. req 60000143 has been saved
Document 90039471 has been saved

05-03-2022

Rush Order and Cash Sale

In Rush order and cash sales immediate delivery created. Immediate delivery means when we will
create sales order, delivery gets automatically created.

Rush Order Cash Sale

1) Immediate Delivery 1) Immediate delivery
2) Regular customer 2) One time customer
3) Company provide delivery to customer 3) Self – delivery
4) Delivery based billing 4) Order based billing
5) Payment can be done through any medium. 6) Payment can be done by cash.
6) Order type – RO 6) Order type - CS

Immediate delivery is created for Rush order and Cash sales because in RO and CS order type
Immediately “X” is maintained.
Material Determination

Material Determination is created to supply the substitute material to the customer.

When we will create from material T-AS101, then substitute material T-AS103 will be automatically
exchanged in sales order.

We need to create condition technique to create material determination.

Condition technique includes –

Create Condition table - 576

Maintain Access sequence – SKS - SKS Access Seq
Create Condition type – A004 - SKS Material Entered
Maintain procedure – A00004 - SKS Material Det

After creating condition technique we need to create condition record.

Create condition table – Condition table is created as per the fields which are required to maintain
the condition record. Condition table can be created between 501 – 999 because SAP has not
allowed customization between 1- 500.

Standard condition type for Material Determination – A001

Standard procedure for Material Determination – A00001

Condition table – 587

Access Sequence – SKS1 - S1 SKS1 Access se
Condition type – A008 - SKS1 Material Enter
Procedure – A00008 - SKS1 Material Determination

Substitution category – 0002

Create condition record for Material Determination – VB11

12-03-2022

Free Goods

There are two types of Free Goods –

(i) Inclusive Bonus Quantity

Order quantity = Billing quantity + Free Goods quantity

10 Jeans 7/8 3/2

Billing material = Free Goods material

Jeans Jeans

(ii) Exclusive Bonus Quantity

 Order quantity = Billing quantity + Free Goods quantity will be extra added
10 Jeans 10 Jeans 3/2 Jeans

Billing material = Free Goods material / Additional another material

Jeans Jeans / T-shirt

There are 3 types of calculation rule –

 Pro – rata
 Unit reference
 Whole Units

TAN – Standard Item

TANN – Free Goods Item

We need to create the condition technique for Free Goods and then we need to create condition
record.

Condition technique
- Create condition table
-Maintain Access Sequence
-Condition type
- Procedure

Condition table – 010

Access Sequence – KED - Kedar Access Seq
Condition type – NA06 - KED Free goods
Procedure – NA0006 - KED Free Goods (SD)

Standard condition type for Free Goods – NA00

Standard procedure for Free Goods – NA0001

13-03-2022

Stock overview t-code - MMBE

Consignment Processing

There are 4 types of Consignment -

 Consignment Fill up - CF
 Consignment Issue - CI
 Consignment Return - CONR
 Consignment Pick up – CP

Consignment Fill up – 10 – 6 = 4 + 2 = 6

Consignment Fill up – When the material of the company is supplied to dealer to keep it as a stock
only and the owner of the material is company only. Billing will not be done in favour of dealer.

Sales order (CF) + Delivery + Picking + PGI

Consignment Issue – Company will issue by completing the invoice for the desired bill quantity to
dealer.

Sales order (CI) + Delivery + PGI + Invoice

Consignment Return – If any material which was sold to end customer is found damage then end
customer will return the damage material to dealer.

Return order (CONR) + Return Delivery + Post Goods Receipt + Credit for Return

Consignment Pick up – Material which are returned by dealer to company.

Sales Order (CP) + Return Delivery

Consignment Fill-up 16565 has been saved

Delivery 80018037 has been saved

Consignment Issue 16566 has been saved

Delivery 80018038 has been saved
Document 90039839 has been saved

Consignment Returns 60000211 has been saved

Returns delivery 84000091 has been saved
Document 90039840 has been saved

Consignment Pick-up 60000212 has been saved

Returns delivery 84000092 has been saved

VA01 (CF) -> Delivery + Picking + PGI

VA01 (CI) -> Delivery + PGI + VF01 Invoice

MMBE – Stock overview

VA01 –
VL01N
VF01

14-03-2022

Consignment Processing

Consignment Fill-up -
Item category - KBN
Schedule line category – E0

Consignment Issue
Item category - KEN
Schedule line category – C0
Consignment Return
Item category - KRN
Schedule line category – D0

Consignment Pick up
Item category - KAN
Schedule line category – F0

Copy Control

Copy Control is used to copy the entire data from source to target.

There are 6 types of Copy control

VTAA - Sales document to Sales document

VTLA – Sales document to Delivery
VTFL – Delivery to Billing document
VTFA – Sales order to Billing document
VTAF – Billing document to Sales order
VTFF – Billing document to Billing document (When we create cancelled billing document with
reference to billing document)

A – Sales document
L – Delivery document
F- Billing document

There are three level where ever the source is sales document
 Header level
 Item level
 Schedule line level

There are two level where ever the source document is delivery or billing
 Header level
 Item level

19-03-2022

Return Order

Sales Order -> Outbound delivery + PGI -> Invoice -> Return order with reference to Sales order ->
Return delivery with reference to return order + Post Goods receipt -> Credit for Return

Return order – RE
Return delivery – LR
Billing type - RE

Standard Order 16123 has been saved

Delivery 80017791 has been saved
Document 90039578 has been saved
Returns 60000174 has been saved
Returns delivery 84000067 has been saved
Document 90039579 has been saved

Cancellation of Billing document

Standard Order 16124 has been saved

Delivery 80017792 has been saved
Document 90039580 has been saved
Document 90039581 has been saved

T-code to cancel the billing document – VF11

Standard Order 16125 has been saved

Delivery 80017793 has been saved
Document 90039582 has been saved

20-03-2022

Free of Charge delivery

Whenever we send any samples to our client at that time company offers free of charge delivery.

Order type for Free of Charge delivery – FD

Process Flow -> Sales order -> Outbound delivery + PGI

No invoice will be done in Free of charge delivery.

Deliv.Free of Charge 16132 has been saved

Delivery 80017797 has been saved

Subsequent delivery free of charge

Order type – SDF

Process flow -> Sales order (OR) -> Outbound delivery + PGI -> Invoice -> Return order (RE)with
reference to Sales order -> Return delivery with reference to return order + PGR -> Subsequent
delivery free of charge order (SDF) with reference to return order number -> outbound delivery with
reference to subsequent delivery free of charge order

VA01 (OR) -> VL01N -> VF01 -> VA01 (RE) with reference to VA01(OR) number -> VL01N (Return
delivery) -> VA01 (SDF) with ref to VA01 (RE) -> VL01N

Standard Order 16133 has been saved

Delivery 80017798 has been saved
Document 90039583 has been saved
Returns 60000175 has been saved
Returns delivery 84000068 has been saved
27-03-2020

Third Party order

In third party item category TAS is used and item category group BANS is used.

Standard Order 16669 has been saved

When we create sales order (VA01 & Item cat - TAS)Purchase Requisition is automatically
created in schedule line.
With reference to Purchase Requisition we create Purchase Order. (ME21N)
Third party will give invoice to supplier. (MIRO)
Supplier will give invoice to Customer (VF01)

Partner Determination

Partner Determination is used to determine the partner automatically in

- Customer master data
- Sales document Header
- Sales document Item
- Delivery document Header
- Shipping document
- Billing document Header
- Billing document item

There are 4 types of partner function for the partner type Customer KU –
- Sold-to-party
- Ship-to-party
- Bill-to-party
- Payer

Partner Determination procedure assignment –

- Customer master data – Assigned with Account group 0001 – Sold-to-party

- Sales document Header – Assigned with Sales order type OR
- Sales document Item – Assigned with Item category TAN
- Delivery document Header – Assigned with Delivery type - LF
- Shipping document – Assigned with shipping document
- Billing document Header – Assigned with billing type F2
- Billing document item - Assigned with billing type F2

Partner functions is assigned with Partner type

Partner functions is assigned with account group
Partner determination procedure is assigned with account group

Process Flow

O2C -> Inquiry -> Quotation -> Sales order -> Delivery +Picking+ PGI -> Invoice
Rush order -> Sales order + Immediate Delivery -> PGI with ref to Delivery -> Invoice
Consignment -
Consignment Fill up – Sales order -> Delivery + Picking + PGI
Consignment Issue – Sales order -> Delivery + PGI -> Invoice
Consignment Return- Return order -> Return Delivery -> Post Goods receipt -> Credit for
Return
Consignment Pick up -> Sales order -> Return delivery

02-04-2022

IN – inquiry
QT – Quotation
OR – Sales order

Delivery type – LF

Maintain sales order type – VOV8

When we enter into the sales order type OR, then deliver type is maintained in sales order
type.

Delivery denotes which type of delivery will be function with the reference to sales order
type.

Billing type
Sales order reference billing – F1
Delivery related billing – F2
Cash Sales – BV
Invoice Cancellation billing type – S1

Tcode to create new billing type – VOFA

Document 90039930 saved

Tcode to cancel the billing document – VF11

03-04-2022

BOM – Bill of Material

Usage 5 is used to create the bill of material for sales and distribution process.

One company has placed an order for 10 PC. And he has said that he need bill on the basis
of components

Main Material – PC
Components – Keyboard, Mouse, CPU, Monitory, Hard disk

There are two types of item category group which are used in BOM –

ERLA – Pricing will be calculated for main item only and not for sub item
Item category for Main item – TAQ
Item category for Sub item - TAE
LUMF – Pricing will be calculated for sub item and not for main item.
Item category for Main item – TAP
Item category for Sub item – TAN

T-code to create the Bill of Material – CS01

We can use following material to create the BOM –

Main material – T-FUA01

Component
T-ATA01
T-ATF01
T-ATG01

06-04-2022

Account Determination

SD + FI – SD – Revenue Account Determination

There are seven categories which are assigned to maintain the account determination –

Application - V – Sales and Distribution

Condition type – KOFI or KOFK
Chart of Account
Sales organization
Account assignment group of customer
Account assignment group of material
Account key

All the above categories are assigned with G/L (General Ledger) account.

Account assignment group of customer is maintained in customer master data -> Sales area
data -> billing documents tab

Account assignment group of material is maintained in Material master -> Sales org 2 tab

We need to condition technique to activate the account determination –

 Condition table
 Access sequence
 Condition type
 Pricing procedure

Standard condition type for account determination –

KOFI – Account determination is used for SD
KOFK – Account determination is used for Costing

Standard procedure for account determination

KOFI00

1) What is account determination?

 2) What is the standard condition type for account determination?
3) What is the different between KOFI and KOFK?
4) What is the procedure for account determination?
5) What is the benefit of doing accounting determination?
6) Where acct assignment group of customer and account assignment group of material
is maintained?

07-04-2022

Scheduling Agreement

Scheduling agreement is a type of agreement in which an agreement done between

customer and supplier. Delivery date and delivery quantity entered in the scheduling
agreement as per customers choice.
Order type for Scheduling agreement is DS.

T-code to create Scheduling agreement – VA31

Scheduling Agreement 30000057 has been saved

Delivery 80017891 has been saved
Delivery 80017892 has been saved
Delivery 80017893 has been saved

Maintain billing due list – VF04

Contract

Contract is also a type of agreement which is done between customer and supplier.
Quantity contract - QC
Value contract – WK2

T-code to create contract – VA41

Create contract from VA41 -> Create Sales order from VA01 with reference to Contract
number -> Delivery -> Billing

Quantity Contract 40000228 has been saved

Standard Order 16355 has been saved
Delivery 80017895 has been saved
Document 90039608 has been saved

Matl-rel. value cont 40000229 has been saved

Standard Order 16356 has been saved
Delivery 80017896 has been saved
Document 90039609 has been saved

What is the difference between Scheduling agreement and Contract?

In Scheduling agreement we enter the delivery date and delivery quantity as per
customers choice.

In Contract, delivery date automatically fetch and we do a contract for quantity or

value.

09-04-2022

Route Determination

It is a combination of

Departure zone of the Shipping point + Shipping condition + Transportation group +

Destination zone of the Ship-to-party

Shipping condition is maintained in customer master data -> Sales area data -> Shipping tab
Transportation group is maintained in Material master -> Sales General/Plant tab

Route can be determined automatically in sales order and delivery both.

Route – 000003
Transportation zone - D000060000
Transportation group - 0001

24-04-2022

We need to create condition technique and then we create condition record in sap for
pricing.

Condition technique –
 Condition Table – V/03
 Access Sequence – V/07
 Condition type – V/06
  Pricing Procedure – V/08
 Customer Pricing Procedure
 Document Pricing Procedure
 Pricing Procedure Determination – OVKK

Condition table – 867

Access Sequence – KS01 - Access Sequence
Condition type – PR03 - Price Subodh
Procedure – RVAA03 - Pricing procedure Subodh
Customer pricing procedure – 1- Standard
Document pricing procedure – A - Standard

Standard condition type – PR00

Standard pricing procedure – RVAA01

Pricing procedure Determination = Sales Area + Customer pricing procedure + Document

pricing procedure

In which document pricing procedure is maintained in sales order type and

Customer pricing procedure is maintained in customer master data -> Sales area data ->
Sales tab

Create condition record for price – VK11

Change condition record – VK12
Display condition record – VK13

16 steps of pricing procedure –

 Steps
 Counter
 Condition type
 Description
 From
 To
 Manual
 Required
 Statistics
 Print
 Subtotal
 Requirement
 Calculation type
 Base type
 Account key
 Accruals

08-05-2022

Text Determination

When we want to display text in sales document, delivery document or billing document then
we need maintain the text determination.
We can maintain Text Determination in
 Customer material info record
 Customer master data
 Material Master Data
 Sales document
 Delivery document
 Billing document

Text can be maintained in Header and item details both individually for sales document,
delivery document and billing document.

Text ID – 0009 - SK Text

Text Object – VBBK
Text Det Procedure – Z3 -SK Promotion
Access Sequence – 19 - SK Access Seq

Output Determination

Output determination is used to send the information from one partner to another partner.

Condition technique is needed to be maintained for output determination and then output
condition record will be created.

Sales document output type – BA00

Delivery output type – LD00
Invoice output type – RD00

Tcode to create output condition record for sales document – VV11

Tcode to create output condition record for delivery document – VV21
Tcode to create output condition record for invoice – VV31

To maintain output determination we need help of ABAP also because technical person will
create Program and SMARTFORM.

Condition table – 005

Access Sequence – 0006 - Output Access Seq
Output type – BA10 - SK output type
Output determination procedure – V10011 - SK Order Output

Standard output determination procedure – V10000

For header output determination procedure is assigned with order type

For item output determination procedure is assigned with item category.