FORM A

PROJECT PROPOSAL

SECTION 1: DETAILS OF RECIPIENT ORGANISATION

Gregorian Date: Friday, 10 June 2022Click here to enter text.

1.1 Your Organisation:

Official Name KHUBAIB FOUNDATION (KF)

Official Address Plot # 112, St. # 8, I-10/3, Islamabad, Pakistan
Contact Person Mr. Zahid Mahmood
Position Director Coordination
Telephone +92 51 444 0837-8 Mobile +92 301 5551404
Email dac.khubaib@gmail.com
Website www.khubaibpakistan.org

1.2 Other charities who have funded you:

Name Contact Number Email Address

IHH Humanitarian Organization - asia@ihh.org.tr
WEFA e.V, - g
The Zakat Foundation of America - sadiya.k@zakat.org

SECTION 2: PROJECT OVERVIEW

2.1 Project Name:

Distribution of Food Packets to deserving families of Afghanistan (June 2022)

2.2 Project Type:

Emergency Relief ☐ Education & Skills Development ☐

Housing & Shelter ☐ Income Generation / Empowerment ☒

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Health & Medical ☐ Orphans & Child Welfare ☐

Water & Sanitation ☐ Widows Care ☐

Food Aid & Nutrition ☒ Other

2.3 Project Location:

Country District / State / Province City / Town / Village

Afghanistan Balkh Province Mazar-i-Sharif

2.4 Details of the Project:

Background of the Project:

In order to understand the situation in Afghanistan, we have to look the background the country.
Afghanistan is descending toward one of the world’s worst humanitarian crises with an economy in free-
fall. As the harsh winter season is going on, aid agencies have warned that over half the country’s
population — a staggering 22.8 million people — will face acute food insecurity, including 3.2 million
children under five.

The country is already facing a double-digit decline in GDP, rising prices of food and other necessities, and
increasing unemployment, poverty, hunger and potential starvation. But if nothing is done the situation
will get even worse, especially with the approach of winter.

In the absence of action, major parts of the Afghan economy will remain in free-fall and the urban sector
will completely collapse. As a result, hunger and privation will increase further, already large humanitarian
aid needs will multiply, and millions of desperate Afghans will be forced to try to leave the country.

While the access of the people of the country to food is limited by the effects of factors such as conflicts,
economic difficulties and insecurity, combined with the situation created by the cold, people in many
provinces of Afghanistan are in serious need of basic things like blankets, shelter, food etc.

Location of the Project:

Mazar Sharif: Samangan, Karizi Camp, Husainabad, Kalin Bafran, Ali Abad,

Balkh Province:
Balkh is one of the 34 provinces of Afghanistan, located in the north of the country. It is divided into
15 districts and has a population of about 1,509,183, which is multi-ethnic and mostly a Persian-speaking
society. The city of Mazar-i-Sharif serves as the capital of the province. The Mazar-e Sharif International
Airport and Camp Marmal sit on the eastern edge of Mazar-i-Sharif. The province serves today
as Afghanistan's second but main gateway to Central Asia, the other being Sherkhan Bandar in the Kunduz
Province. Balkh Province borders Jowzjan, Sar-e Pol, Samangan and Kunduz provinces, and the Surxondaryo
Region of Uzbekistan to the north.

Mazar-i-Sharif:
Mazār-i-Sharīf, is the fourth-largest city of Afghanistan, with a population estimate of 500,207 people. It
is the capital of Balkh province and is linked by highways with Kunduz in the east, Kabul in the
southeast, Herat in the southwest and Termez, Uzbekistan in the north. It is about 55 km (34 mi) from
the Uzbek border. The city is also a tourist attraction because of its famous shrines as well as
the Islamic and Hellenistic archeological sites. The ancient city of Balkh is also nearby. Mazar-i-Sharif is the
regional hub of northern Afghanistan, located in close proximity to both Uzbekistan and Tajikistan.

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In this Project:
We will purchase the 910 food packets and deliver it to the 910 poor, needy and deserving families of
Aqcha, Afghanistan. KF Head office and field officer at Afghanistan will be responsible to implement this
project and taking pictures and videos of the food packets distribution with monitoring and evaluation.

Contents of the food packets are as follows:-

Sugar 4kg, Cooking oil 3kg, Beans 4kg, Macaroni 1.5kg, Rice 10kg, Salt 2kg and Date 1 kg.

2.5 Purpose of the Project:

Children and elders are adversely affected by the humanitarian crisis so the purpose of the project is to
provide the food items to those families who are in difficult situation and the main beneficiaries will be the
children, babies and women. Food items are the basic needs of our Afghan brothers and sisters.

2.6 Estimated Number of Beneficiaries:

Number of Beneficiaries 5,460

Number of Families 910
Average Family Size 5-6

2.7 Time Scales & Duration:

Project Start Date Wednesday, 15 June 2022

Project End Date Thursday, 14 July 2022
Duration 1 month

SECTION 3: PROJECT IMPLEMENTATION & SUPERVISION

3.1 Please describe the implementation process of the project in detail:

The implementation process works in following steps;

Project Proposal:
 Writing and submitting the project proposal to the donor.
 Getting approval e-mail from the donor.

Project Implementation:
 After receipt of fund from Al Imdaad Foundation, purchasing committee is asked to purchase the
items as per requirement of various areas
 Items are packed and loaded in the truck to transport to Afghanistan
 Banners for the packet’s distribution will send to our field staff in Afghanistan to use in the
distribution
 Instructions for photography and videography are issued to all concerned for good result
 Items will be distributed as per the plan
 Packets are issued to the most deserving people of the selected area which is the aim and objective
of the donor.

3.2 Please describe the necessary skills & experience your organisation has to ensure completion
of the project and its success. Please let us know if you implemented a similar project in the past:

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Khubaib Foundation is implementing the project according to Program Management Procedures. This
project is one the project that a serial number of the projects have been implemented before in
collaboration with the local authorities and some donor as well.

KF has a field staff in Afghanistan. The staff is belonging to KF itself. The staff is implementing;
 Implementation
 Monitoring and Evaluation (with supervision of Afghanistan Country Director)
 Collection the data, pictures and videos
 Reporting the feedback reports and closing the file as per request the donor organization.

3.3 Please outline the process by which you seek to supervise the implementation of the project and
to monitor whether the aims and objectives have been achieved:
Procurement manager of the KF will ensure the quality and quantity of the items according to the project
proposal. Administration of the KF will ensure that these items will reach to our site office in Afghanistan.

Our field staff in Afghanistan will be responsible to deliver these items to the deserving families of Mazar-i-
Sharif city and ensure to achieve the specific objectives and completion of the project. Our media team in
Afghanistan will take high resolution pictures and videos of the distribution

SECTION 4: PROJECT BUDGET & SUSTAINABILITY

4.1 Please provide the full budget details for this proposal -
Project Costs
Item for Purchase Unit Cost Quantity Unit Total
Food Hampers 7,033 910 6,400,030

Currency PKR
Local
Amount 6,400,030
Total Currency Euros
Foreign Rate 213
Amount 30,047/-

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FOOD HAMPER
Item Unit Unit Cost Quantity Total (PKR)
Sugar 4 Kg 110 1 440
Oil 3 Litres 520 1 1,560
Lobiya 2 Kg 270 2 1,080
Macaroni 1.5 Kg 132 1 198
Rice 10 Kg 300 1 3,000
Salt 1 Kg 10 2 20
Dates 1 Kg 200 1 200
Food box with printing 1 200 1 200
Implementation cost 335
Total 7,033

SECTION 5: ACCOUNTABILITY
The Al-Imdaad Foundation is accountable to our donors as well as our relevant government departments (South African Reserve
Bank, etc.), and for this reason we require publicity materials which demonstrate that projects are carried out satisfactorily. The
following are essential:

1. Receipt and an Acknowledgment Letter of the Payment within 14 Working Days.

2. Completed Al-Imdaad Foundation Project Completion Form.
3. Invoices.
4. Beneficiary Statements.
5. Beneficiary List with Fingerprint or Signatures.
6. Photographs & Videos with Al-Imdaad Foundation Logo or Name (Banner design to be provided by Al-Imdaad).

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SECTION 6: BENEFICIARY BANKING DETAILS

Beneficiary Bank Intermediary / Correspondent Bank

Name of Account: KHUBAIB FOUNDATION

Name of Bank: ALLIED BANK LIMITED
Name of Branch: F-8 MARKAZ, ISLAMABAD
Country: PAKISTAN
Physical Address of AL-BABAR CENTRE, F-8 MARKAZ
Bank: ISLAMABAD, PAKISTAN
Account Number / PK82ABPA0010007003440036
SWIFT Address: ABPAPKKA
Clearing Code Type: N/A
Clearing Code: N/A
IFS Code (if applicable): N/A

SECTION 7: DECLARATION
I confirm, on behalf of KHUBAIB FOUNDATION, that to the best of my knowledge the information on this form is accurate. If the
application is successful, we will only use the funds for the project outlined in this form unless approved otherwise.

Name: Zahid Mahmood Name: Kaleem Usman

Position: Director Coordination Position: Director Finance
Date: Friday, 10 June 2022 Date: Friday, 10 June 2022

Signature: Signature:

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