2019 Unit 4 Assignment

Building Procurement

2019 UNIT 4 – BUILDING PROCUREMENT - ASSIGNMENT

This document describes the course work for 2019 Unit 4 Building Procurement. It consists of 3
Questions, all of which must be answered.

This document should be read in conjunction with the Unit 4 Practice Scenario 2019 & Unit 4
Descriptor 2019. The former gives background on the practice, AP2000 LLP and a Project List. The
latter contains the learning criteria, programme, submission dates, marking criteria and overall
process for this Unit.

The following topics will be addressed:

QUESTION 1 (London Office, Project Nos 7 & 8): CONSTRUCTION & SITE PROGRESS (30 Marks)
(Individual task)

QUESTION 2 (London Office, Project Nos 9 & 12): POST COMPLETION (30 Marks)
(Individual task)

QUESTION 3 (Cambridge Office, Project No 18): PROCUREMENT (30 Marks)

(Individual task)
QUESTIONS 1-3 (as above): PRESENTATION (10 Marks)

1
 2019 Unit 4 Assignment
Building Procurement

Question 1: 30 Marks (out of a Total 100)

Office: London
Project Nos 7 & 8: Hennet Island Office Conversion (P7) & Mews Development (P8)
Stage: 5 Construction (Completion due in December 2019 & September 2019 respectively)
Contract Sum: £17 Million & £5 Million
Topic: Contract Administration
Contracts: JCT: DB16 & IC16
Question 1 Output: Email, Letter & Contract Forms

The two projects, with design homogeneity, are for the same client under a single appointment.
The projects were tendered separately and have different procurement routes. AP2000 are the
Client’s Advisor on Project 7 (P7), Contract Administrator for Project 8 (P8) and the Principal
Designer on both projects. A local Contractor won both projects and have appointed their own
Architect for P7. The sites operate independently, with distinct Site Meetings on the same day.

The residential fit out of the office conversion has progressed well. The new build elements on
both projects have encountered various delays, including 3 weeks due to late appointment of the
Brickwork Sub-Contractors. At the last Progress Meetings on 9 May 2019, three issues were raised:

• The Window Schedule for P8 was issued 2 weeks late. As such, the Contractor missed their
factory slot and the windows arrived on site 5 weeks late. The Contractor has applied for an
Extension of Time of 5 weeks and are awaiting a decision from AP2000. To obtain a larger discount,
the windows for P7 & P8 were one order, therefore, P7 is also in delay. The Contractor’s Architect
commented on the window drawings in P7. AP2000 specified satin stainless steel window handles
on P8. The handles on the delivered windows are dark blue and 10No of the P7 windows are too
large for the openings on the existing building.
• On P7 you noticed that the incorrect insulation being installed on the flat roofs of the extension.
This appeared to be wall insulation. The flat roofs of the Townhouses in P8 are complete and you
are now suspicious that the same error was made there.
• Site Safety: On P7 you notice open service trenches, unsecured guarding in the stairwells, which
were also being used for storing various materials. On P8 you notice unprotected materials storage
and vandalised fire extinguishers.

Total Word Allocation: Max. 1,000 Words Address all 3 issues in each part of this question

Outputs
1a. Write an email outlining your recommended actions on Project 7 (10 Marks)
1b. Write a letter to the Contractor regarding Project 8, including any Contract Forms as deemed
appropriate duly completed (20 Marks)

Note: Your two letters should be a Max. of 1,000 words. Any associated contract forms you submit
will be excluded from word count.
2
 2019 Unit 4 Assignment
Building Procurement

Question 2: 30 Marks (out of a Total 100)

Office: London
Project Nos 3 & 9: Middlehurst Community Arts Centre & Belgravia Residential Conversion
Stage: 7 In Use
Contract Sum: £3 Million & £3.45 Million
Topic: Rectification Period, Defects & Final Account
Contract: JCT: SBC11 & IC11
Question 2 Output: Letters

2a. The Arts Centre has undertaken a Post Occupancy Evaluation and the results have been largely
positive. The biggest criticism is the entrance being cluttered with buggies due to its constrained
connection with the café, which is very popular with new parents. They feel this is a design flaw. In
terms of finishes two issues are irksome: Several of the internal timber blades that provide shade
to the south elevation have warped and prohibit operation; The full height mdf panelling in the
toilets, which have integrated hand driers and soap dispensers, have blown at the base. These
were specified as laminate and changed to spray painted mdf during the course of the Contract.

Output: Write a letter to the Client addressing each of the 3 issues. (15 Marks)

2b. The Residential Client is unhappy with the following items:

• The performance of the underfloor heating. This is effective in the existing house, however, the
heating in the tiled floor Basement extension has never worked properly and the Client is refusing
to pay for the entire installation in the Final Account. The heating sub-contractor went into
receivership 3 months ago.
• Two damp spots have appeared in the polished plastered in the extension.
Neither of these issues was picked up until after Practical Completion.

Output: Write a letter to the Contractor outlining the contractual position & actions required on
these 2 issues. (15 Marks)

Total Word Allocation: Max. 1,000 Words Complete both parts of this question

Note: Your output for 2a & 2b should be a Max. of 1,000 words. Any associated contract forms you
submit can be excluded from the word count. The word count for the letters only applies to the
body of text. All other aspects of the letter and the inclusion of clearly identified assumptions of up
to 250 words can be excluded from the word count.

3
 2019 Unit 4 Assignment
Building Procurement

Question 3: 30 Marks (out of a Total 100)

Office: Cambridge
Project No 18: Barn Conversion
Stage: 4 Technical Design
Contract Value: £750,000
Topic: CDM & Procurement
Contract: TBC
Question 3 Output: Memo & Letter

The 5 bedroom Barn Conversion is the first in a series of proposed holiday lets in the grounds of a
Grade 1 Listed House. The client is a new subsidiary of a commercial property company run by a
husband and wife who personally own the adjacent house, from where they operate their
business. This project is to be an exemplar as it is the first in a letting portfolio, therefore, the early
discussions on this project were based on traditional procurement with works on site to be
overseen by AP2000. The client has been nurtured by AP2000 and gained confidence through the
design process. Stage 4 commenced on 15 April 2019 with a team of 3 people, including a Stage 2
Assistant. They are basing their Part 3 Case Study on the project for a December 2019 Exam.
Tender Documents were due to be issued to the QS on 31 May 2019. At a meeting on 8 May 2019
the client announced that they believe they can project manage the works on site themselves and
have asked AP2000 to ‘scale back’ their input on the project. Rather than go through formal
tenders with the QS, they intend to use one man bands or small companies for most trades and
commission the Kitchens & Bathrooms from friends.

At the same meeting they asked AP2000 to undertake a Feasibility Study for the conversion of 2
more buildings on their estate and 4 No new build houses. The client commenting that Planning
now seem to be ‘on our side’ and that they would also personally oversee the future works.

Total Word Allocation: Max. 1000 Words Complete both parts of this question

3a. Output: Compile an internal memo for the Partners on the above projects. This should be
factual and objective outlining the risks to the practice, however, it should also convey your own
personal views on procurement and quality. (15 Marks)

3b. Output: Write a letter to the Client outlining the procurement options for the Barn Conversion,
including the implications of each option with regard to CDM 2015 and on site procedures. (15
Marks)

Note: Your output for 3a & 3b should be a Max. of 1,000 words. You can include assumptions of up
to 250 words. If these are clearly identified, they can be excluded from the word count.