5/19/2022

Basic Microsoft Word (Virtual Training)

Dates: May 16, 17 & 18 (Mon-Wed), 2022

Time: 2:00 PM – 4:00 PM
Duration: 6 Hours

Basic Microsoft Word

(Virtual Training)

1. Word Interface
 Start Screen
 Home: Blank Document, Templates, or Recent document
 New: Blank Document and Templates
 Open: Recent or existing documents from your computer
 Word Interface

2. The Ribbon
 Tabs > Groups > Commands
 Ribbon Display Options

3. Quick Access toolbar

 To quickly access commonly used commands

4. The Ruler
 View Tab > Check/Uncheck Ruler to Show or Hide the Ruler

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 5/19/2022

Basic Microsoft Word

(Virtual Training)

5. Zoom in/out
 Zoom control (View tab) or Ctrl + Scroll your mouse
 View Tab > Zoom group: One Page/ Multiple Pages/ Page Width

6. Backstage view
 File Tab > Options
 Save > Save AutoRecover
 Advanced > Display > Show measurement in units of

7. Creating and Opening Documents

 File Tab (Backstage View)
 New: Blank Document (Ctrl + N) and Templates
 Open: Recent or existing documents from your computer

8. Saving
 Save: To save the current document
 Save As: To make a copy of the current document

Basic Microsoft Word

(Virtual Training)

1. Text Basics
 Select: Single/Double/Triple Click; Ctrl+ Click; Shift Key+ Mouse
 To Delete: delete key or backspace key
 To Copy: Copy (Ctrl + C) and Paste (Ctrl+V)
 To Move: Drag & Drop or Cut (Ctrl+X) and Paste (Ctrl+V)
 To Undo (Ctrl+Z) or Redo (Ctrl+Y)

2. Font Formatting
 Font, Font Size, Bold, Italic, Underline, Case, Clear All Formating
 Font Color: Text Effects, Highlight, Color, etc

3. Find and Replace

 Home tab > Edit group (Ctrl+F) or View tab> Navigation Pane
 Find and Replace dialog box: Ctrl+H

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Basic Microsoft Word

(Virtual Training)

1. Paragraph Formatting
 Alignment: Left/Center/Right/Justify
 Indentation: Left/Right/Special
 Line Spacing and Paragraph Spacing

2. Working with Lists

 Bulleted, Numbered, and Multilevel Lists
 Select the list > Right Click to make adjustment
 Tab key (or) Shift + Tab: to move between levels

3. Page Layout
 Margins, Orientation, Size, Column
 Small Arrow to go to more options
 Mirror Margin: Page Setup’s Small Arrow> Multiple Pages

Basic Microsoft Word

(Virtual Training)

4. Page and Column Breaks

 Page Breaks: Page Layout tab > Page Setup group > Breaks
• Page Breaks (Ctrl + Enter)
• Show/Hide ¶ to view non printable hidden characters
 Column break: Page Layout tab > Page Setup group > Breaks
5. Header, Footer and Page Number
 Insert tab> Header & Footer
 Different First Page and Different Odd and Even Pages
 Uncheck Link to Previous to differentiate the Headers/Footers
6. Printing
 Go to File > Print (OR) (Ctrl+P)
 Printer > to select printer and Printer Properties to make adjustments
 Settings: to make printing adjustments
 (OR) Quick Print on Quick Access Toolbar
7. Saving as PDF
 File > Save As > Choose a place to save > Choose PDF under Save as Type
 (OR) Quick Print on Quick Access Toolbar if no printer is connected

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Basic Microsoft Word

(Virtual Training)

1. Pictures
 Insert > Illustrations > Picture > This Device… or Online Pictures
 To Format: Double-Click on the picture
• Adjust/ Picture Styles/ Arrange/ Size

2. Shapes
 Insert > Illustrations > Shapes
 To Format: Double-Click on the Shape
 Shapes Styles, Shape Fill and Shape Outline
 To Add Text: Right-Click> Add Text

3. Text Box and WordArt

 Insert > Text > Text Box/WordArt (Built-in or Draw Text Box)
 To Format: Same as in Shapes with text added

Basic Microsoft Word

(Virtual Training)

4. Aligning, Ordering, and Grouping Objects

 Align or Position: Format > Arrange
 Orders of Shapes/Pictures/Text Box: Format>Arrange>Send Bwd/ Bring Fwd
 Grouping: Select Two or More Pic./Obj./Text Boxes (Ctrl/Shift+ Click)

5. Drop Cap
 Select a line to Drop Cap
 Insert Tab > Text Group > Drop Cap

6. Tables
 Table: Insert > Tables, then Select rows/columns or Click Insert Table
 Table Design: Border/Color/Width
 Table Layout: Insert & Delete/ Merge & Split/ Distribute