Classification | Internal

JOB DESCRIPTION
BASIC INFORMATION ON THE ROLE
Position Name: Talent Development Assistant ‫مساعد تطوير المواهب‬ ‫المسمى الوظيفي‬:

Company:
Reports to: Talent Development Controller Job Code: ZT-HRD-044
Department: Division: HRD
Nationality
Grade: 5
:
Any

SECTION I: PRIMARY PURPOSE

 Assist with the execution of the company’s talent development programs
 Responsible for clerical and administrative duties related to talent and organizational development. 
 Maintain and update ……’s records and inventory of its activities kingdom-wide
SECTION II: PRINCIPAL ACCOUNTABILITIES
 Oversee the assigned work area; deals with inquiries within established guidelines or refers trainees /
customers to the appropriate staff.
 Organizes training / activities by coordinating with relevant staff, reviewing trainee lists, distributing training
materials, monitoring trainees / students
 Assist in arranging training rooms as required and ensures that the equipment / tools needed are
operational; liaise with cleaning staff to ensure the facility remains spotless.
 Ensure the trainee materials (training packs) / required tool sets are sufficient and ready for distribution
Accountabilities:
 Capture and collate the training evaluation process, provide accurate inventory and relevant administrative
reports
 Facilitate travel and accommodation requirements, collect boarding passes, and facilitates the pick-up
and/or drop-off of ……. staff; ensures meals and refreshments for ……. events are well organized
 Assist the T&D Controller with administrative requirements; work with T&D specialists in planning,
scheduling, organizing, and implementing administrative / clerical training interventions
 Assist in related projects and complete tasks according to the guidelines and requirements of management.
SECTION III: KNOWLEDGE, SKILLS & APTITUDE
Educational  High School Diploma at minimum.
Qualifications &
 Relevant certificates and/or technical or Business Administration diploma is preferred
Certifications:
 Computer Proficiency (MS Word, MS Excel and MS PowerPoint)
Knowledge:
 English language Proficiency
 Database Management
Technical Skills:
 Administrative Reports

Language Skills:  Intermediate proficiency in both English and Arabic languages – verbal, written and spoken

 2-3 years’ experience in a training environment.

Experience:  Ability to communicate professionally with all levels of employees
 Excellent written and oral interpersonal skills
SECTION IV: COMPETENCY REQUIREMENTS
Behavioural Competencies Technical Competencies Functional Competencies
Record Clerical Results
Communication Skills Interpersonal Skills Accuracy
Management Essentials Orientation
Problem Resource Customer Information
Detail Oriented Time Management
Solving Gathering Focus Seeking
Business Training Curricula
Initiative Customer Centric Adaptability
Etiquette Logistics Preparation
Telephone Report Inventory Goal
Team Work Collaboration
Answering Writing Control Setting
Language PC Process Training
Organization Skills Dependability
Proficiency Proficiency Improvement Logistics

Page 1 of 2

Classification | Internal
Classification | Internal

SECTION V: KEY INTERACTIONS

Key Internal Contacts: Purpose of Interaction:

Talent Development
 Coordination of activities and material, supplies for Talent Development courses
Specialists:
Company Staff:  Training courses registration queries and related issues

Key External Contacts: Purpose of Interaction:

Vendors & Suppliers  As and when required to ensure timely availability and provision for all training resources

Supervisor/ Manager:  Talent Development Controller

Direct Reports:  None

SECTION VI: LEVEL OF AUTHORITY

Supervisory / Managerial:  None
Financial:  None
SECTION VII: KEY PERFORMANCE INDICATORS / AREAS (KPIs / KPAs)

Administrative Duties  100% completion of all clerical / administrative duties assigned in the prescribed deadlines

Training records:  100% accuracy of all forms of training records

Assigned projects:  100% completion of all assigned projects within prescribed deadlines
SECTION VIII: MISCELLANEOUS JOB-SPECIFIC REQUIREMENTS
 Basic technical / non-technical training background
 Proven ability to work under pressure and meet deliverables
General Profile /
 Flexibility of work hours is a must
Specifications:
 Self-starter with a high degree of motivation.
 Fluency in English and Arabic is a must
JOB DESCRIPTION DOCUMENTATION
Documented By:
Validated By:
Date of Validation:

Page 2 of 2

Classification | Internal