Statement of Work and Plan [Summer Launch Meeting]

Last Revised: [02/08/2022]

Summer Launch Meeting Statement of

Work
Project Manager: Paige Tadlock
Sponsor:

Revision History
Revision date Revised by Approved by Description of change
01/20/2022 Paige Tadlock Jonianne Bustillos Change in need for multimedia
equipment for PowerPoint
02/08/2022 Paige Tadlock Jonianne Bustillos Measures of success

Purpose and Context

The purpose of this Statement of Work is to plan accordingly for the successful execution of the Summer
launch meeting. The launch will include new products and the advertisements relating to those products.
Paige Tadlock will lead her team to plan and organize the necessary information to be shared throughout
the meeting. This planning includes creating documents and visual ways to display the information,
developing a fair way to decide between advertisements to publish, and finding a way to allow the team to
decide when to publish which advertisements. Once these guidelines are met, the team will create an
agenda and schedule that the meeting will follow to ensure all points and topics are visited throughout the
meeting. By the end of the meeting, the team should have collaboratively decided what advertisements
are being published, when they are being published, and in what order.

Phases or Timeline

Summer Launch Initiation Phase: October 2021 – January 2022

- Finalize decision about which products are being released

Meeting Organization Phase: February 2022 – April 2022

- Determine estimate of how many people will be attending meeting, reserve sufficient office
space for amount of people attending, develop visual presentation of information, finalize
potential advertisements

Meeting Execution Phase: May 21, 2022

- Meeting will be held on this date
- Publishable advertisements and their content calendar will be determined

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: 603612800.docx 1 of 4
Statement of Work and Plan [Summer Launch Meeting]
Last Revised: [02/08/2022]

Work to Be Performed
All project tasks

Task description Who is responsible Due date

1. Communicate with marketing team about Project Management Team 01/15/2022

advertisement guidelines

2. Determine how many people are attending Paige Tadlock (PM) 02/07/2022

3. Reserve sufficient office space Paige Tadlock (PM) 02/07/2022

4. Decide how ads will be voted upon Paige Tadlock (PM) 02/25/2022

5. Plan meeting agenda structure and flow Paige Tadlock (PM) 03/17/2022

6. Create and share PowerPoint presentation Project Management Team 04/29/2022

with team

Out of scope activities that are critical to the success of the project

1. Marketing team must submit potential advertisement drafts

2. Connect projector for presentation and check microphones and internet service

3. Engineers finalize which products will release in the launch

Deliverables & Quality Criteria

Deliverable Name Due Date Quality Criteria

Meeting agenda/schedule 03/17/2022 Organize information and topics into easily understood steps
that lead to final result. Ensure that main purpose for meeting is
understood and achieved.

PowerPoint presentation 04/29/2022 Each member of the project management team is responsible
for their own slide and information that they must share.
Presentation must be reviewed by Paige (PM) in order to
alleviate mistakes and misinformation.

Voting upon advertisements 02/25/2022 Having a set way to vote already planned ahead of time will
prevent confusion and will ensure consistency and organization
throughout the entire process instead of wasting time to decide
the guidelines for casting votes.

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: 603612800.docx 2 of 4
Statement of Work and Plan [Summer Launch Meeting]
Last Revised: [02/08/2022]

Risk Analysis

Risk Impact Mitigation Plan(s)

Multimedia devices are not
working properly on day of
meeting
Project management team Schedule time with IT before meeting to
unable to visually provide ensure that things are working correctly
information and marketing team
unable to show potential
advertisements

Marketing team unable to The goal for the meeting will not Making deadline for advertisements months
submit potential ads before the be attained before launch and meeting to ensure that
meeting everything is completed before the launch in
June

Team member is ill and cannot
come to meeting to present
slides
Unexpected adjustments
needing to be made, resulting in
team being less prepared
At least a week before the meeting, get
together with team to discuss final drafts of
slides for the meeting so every team
member can collaborate and know the
information on every slide and not just their
own

Office space is scheduled too Nowhere to present the Scheduling the sufficient office space
close to meeting date and information and be able to significantly in advanced to ensure
there is not availability achieve the goals for the meeting availability meets needs
before the summer launch

Measures of Success

The project will be judged complete and successful by

1. Meeting schedule/agenda accurately portrays the crucial information about the Summer
Launch
2. Advertisements are chosen for the launch
3. Content calendar is created based upon chosen advertisements
4. All attendees of meeting feel knowledgeable and aware of all necessary information about
upcoming launch
5. Meeting goes according to plan and does not go over time limit in office space
6. All mandatory attendees are able to make it to the meeting in order to be equally informed

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: 603612800.docx 3 of 4
Statement of Work and Plan [Summer Launch Meeting]
Last Revised: [02/08/2022]

Stakeholder Analysis
Name & Role Major Responsibility or Contribution
[Internal Affair] Companywide product launch for the summer. Needed a
Customer meeting for marketing team and project management to
collectively design the plan for advertisements for launch.
[Jonianne Bustillos] Develop guidelines to be followed and executed in order to be
Sponsor/Marketing held to quality criteria.
[Paige Tadlock] Guide, support, and execute the production of the presentation
Management and meeting in order to achieve goal for meeting
Team Present information and execute voting on advertisements that
will be chosen for summer launch.

Assumptions

Assumption: Team members will be knowledgeable enough on the information to be able to inform
others
Impact if assumption is incorrect: The goal for the meeting will not be achieved and it could impact
the success of the launch
Assumption: All multimedia equipment will function correctly at meeting
Impact if assumption is incorrect: The information and advertisements will not be accurately
delivered
Assumption: Having the meeting in May gives us enough time to be prepared for the launch
Impact if assumption is incorrect: Launch is late
Assumption: Only one meeting is suffice for planning the launch advertisements
Impact if assumption is incorrect: Launch is not as successful as we had hoped

MODIFIED FROM
Fast Foundation for Project Management – Statement of Work
Reference The Fast Forward MBA in Project Management
Filename: 603612800.docx 4 of 4