3, Lintang Kurau 5, Taman Chai Leng, 13600 Perai, Pulau Pinang.

T:04-3998577 F:04-3978577 M:016-4455789 Email:7dsmprojects@gmail.com /admin@7dsmprojects.com

Our ref : 7DSM/21/19_C22-002

Date : 30th MAY 2022

PPH PLAZA SDN BHD Attn : Mr TOMMY KOAY

Lot 67 & 72 Lintang Kampung Jawa,
11900 Bayan Lepas,
P.Pinang

Dear Sirs,

REF : MINUTE OF MEETING – 002

PROJECT TITLE : CADANGAN MEMBAIKPULIH 1, UNIT BANGUNAN PERJABAT 2 TINGKAT DIATAS LOT
743, SEK 23, DTL, GEORGETOWN, PULAU PINANG.

TERTUAN : PPH PLAZA SDN BHD

SUBJECT : BIWEEKLY MEETING TIME : 3:00PM

DATE : 31st MAY 2022 VENUE : BUILDING NO 7 SITE / THE GLASS HOUSE

PRESENT
NAME COMPANY EMAIL CONTACT
TOMMY KOAY PPH tommy@pph.com.my 012-4939908
JESSICA PPH jessica@theprestige.my 012-4103157
THOR SAW KHIM 7DSM tskhim@7dsmgroup.com 016-4455789
SITI NOR HADIANA CHAN 7DSM chanadiana@gmail.com 017-4017606

NO MATTER DISCUSSION ACTION ACTION PLAN REMARK

BY
1 KICK OFF MATTER
1.1 INSURANCE CAR 7DSM PROCCED DATE 20/05/2022 DONE
INSURANCE W/C 7DSM
1.2 STAFF INTRODUCTION 7DSM DOCUMENT EXECUTIVE – DONE
MS SITI CHAN

PPH MS JESSICA
POSITION :

1.3 CLIENT PIC ON SITE CONTACT NO PPH ONLY MR TOMMY KOAY AS DONE
CONTACT PERSON AND
WHATSAPP GROUP REPORT
/ EMAIL TO CC TO MS
JESSICA

1.4 DATE OF REMOVAL OF ALL VALUE PPH TO SHIFT THE VALUE ITEM TARGET ON
ITEMS BACK TO FACTORY BY PPH 2/06/2022
1.5 HOTEL PEAK SEASON THAT NOT PPH SCHOOL HOLIDAY IN JUNE INF
SUITATLE TO WORK 2022 AND TO CONFIRM
OTHER PEAK SEASON AGAIN

1.6 HACKING WORKS PERMITTED TIME PPH MONDAY – FRIDAY INF

 12:00 NOON TO 5:00 PM
ONLY

1.7 SITE MEETING PPH / TO ARRANGE AS BELOW INF

7DSM SITE MEETING :
BIWEEKLY ( DAY TO BE
RECONFIRM NEXT
MEETING )
PLACE TO MEETING : ON
SITE / OR THE GLASS HOUSE

7DSM SHALL PREPARE :

RFCA / RFI / SITE PROGRESS
REPORT / PREVIOS MOM /
CLAIMS / OR ANY OTHER
DOCUMENT SENT WILL BE
FOR THE PASS 14 DAYS FOR
CLIENT SIGNING OFF

2 CONTRACT AND BOQ BRIEFING

2.1 TOILET FINISHING WORKS 7DSM TOILET EXTERNAL SLAB TO SUBMIT
SHALL BE FLASH TO HALL DRAWING BY
LEVEL AND ALLOWED 80MM 19/05/2022
DROP FOR TILING WORKS IN
FUTURE DONE

TOILET CUBICLE DROP 50MM WORK IN

PROGRESS

2.2 FIRST FLOOR SLAB REPAIR 7DSM TO BE RE CHECK ON SITE REF TOILET SLAB
SOFIT

RESUBMIT MOS
WITH PHOTO

INCLUDED
STAIRCASE
STRUCURE
REPAIR WORKS

2.3 BEAM REPAIR 7DSM TO BE RE CHECK ON SITE REF STEEL BEAM

NEW MOS
EMAILED

2.4 WINDOWS AND DOOR SCOPE OF 7DSM TO PROVIDE LATEST IN PROGRESS

WORK TO BE DISCUSS AGAIN WINDOW CONDITION
PICTURE AND MOS AND CARPENTER
DESIGN FOR REPAIRING WILL BE ON SITE
WORKS FOR CHECKING
IN 25/05/2022
TIMBER SHALL BE
HARDWOOD GRADE A
TIMBER SPECIES SHALL BE
RECONFIRM

2.5 STRUCTURE REPAIR – COLUMN 7DSM MOS HAS BEEN SUBMITTED 17/05/2022
 SHALL PROCEED HACKING
WORKS AFTER REMOVAL OF
VALUE GOODS ON SITE

PPH PENDING :
REQUEST CONFIRMATION
ON THE BELOW BEFORE
EXERCUTION OF WORKS

1) PENDING DATE OF
REMOVAL OF
VALUABLE MATERIAL
BY CLIENT

2) IF THE REMOVAL OF
PARTITION WALL IS
CONFIRM ,
PROPOSED TO
DEMOLISH WALL
BEFORE START
REPAIRING COLUMN

2.6 PPH REQUESTED TO PROVIDE

QUOTATION FOR THE WORKS AS
BELOW :

2.6.1) DEMOLISHING OF EXISTING 7DSM WILL PROVIDE MOS AND DONE

INTERMEDIATE PARTITION WALL QUOTATION

QUOTATION APPROVED ON VO NO 1
20/05/2022
START WORK : 13/06/2022
COMPLETION : 10DAYS

2.6.2) DISMANTLING OF PLOTTING ALSO TO REVIEW IF ANY

STRUCTURE ITEMS IN BOQ BUT NOT ABLE TO BE DISCUSS
TO CARRY OUT SHALL BE
VALUE OF OMMISION AND
DEDUCTION ON NEW
QUOTATION RATE

3 SITE WORKS PLANNING

3.1 PPH SHALL PROVIDE ELECTRICAL PPH CRITICAL WORKS SHALL BE REQUEST DATE
CONTRACTOR TO ENSURE DONE BEFORE 5/5/2022 OF COMPLETION
ELECTRICAL SUPPLY FOR SITE IS TO EXPEDITE
SUFFICIAL AND SAFE TO BE USE FOR SITE WORKS,
CONTRUCTION DUE TO
EXTERNAL WALL
HAS BEEN
SEALED AND
REPAIRED
3.2 SITE MIX CONCRETE IS ALLOWED 7DSM INFO
HOWEVER RECORD FOR THE
CONCRETE CUBE TEST IS REQUIRE
 MIXTURE RATIO IS TO RECORD WITH
PHOTOS AND PROVIDE TO PPH

3.3 SEWARAGE WORK SHALL BE PPH PPH SHALL DECIDE ON THE PENDING
ARRANGE AND RECONFIRM ON FINISHING MATERIAL CONFIRMATION
SURFACE FINISHING MATERIAL EXPECTATION FROM CLIENT
7DSM SHALL PROVIDE
DRAWING AND LEVELING
BEFORE START WORK

3.4 CORRIDOOR EXTERNAL WALL 7DSM TO CARRY OUT PAINTING TARGET TO

MORK UP ON ROUGH START ON
SURFACE WALL AND 18/05/2022
SMOOTH SURFACE WALL

PAINT BRAND WILL SUBMIT FIRST MOCK UP

FRCA FOR APPROVAL AFTER WAS DONE
MOCK UP ACCEPTED

2ND MOCK UP TO
BE DONE ON
SUN SHINING
AREA 24/05/2022

3.5 COMPLETION OF TOILET WORKS 7DSM START ON 20/05/2022 AFTER 12 DAYS

SHALL FOLLOW WORK PROGRAME DRAWING FOR TOILET HAS COMSTRUCTION
BEEN APPROVED BY PPH PERIOD

IN PROGRESS :

1) SLAB
CASTING
DONE ON
23/05/2022

4 PLAN SUBMISSION ISSUE PPH SHALL OBTAIN APPROVAL TO FOLLOW UP

BEFORE ROOFING AND
EXTERNAL WORKS

5 DOCUMENT FOR COMMUNICATION

5.1 MOS – METHOD STATEMENT FOR 7DSM TO PROVIDE DETAIL OF THE CLIENT CAN
SCOPE OF WORKS SEQUENCE OF THE WORKS REVIEW AND
AND MATERIAL SHALL AGREED
SPECIFICATION ENABLE TO BEFORE START
ENSURE CLIENT AND SITE WORKS
STAFF RECEIVING SAME
INFORMATION AND ENABLE
TO CARRY OUT QUALITY
CONTROL ON THE WORKS

5.2 RFCA – REQUEST FOR 7DSM THIS DOCUMENT IS TO CLIENT SHALL

CONFIRMATION AND APPROVAL REQUEST CLIENT APPROVAL APPROVED
FOR BEFORE
PECURMENT /
A) MATERIAL FABRICATION /
SPECIFICATION, APPLICATION
 B) COLOUR CODE,

C) DETAIL SHOP
DRAWING AND
POSITIONING OF THE
LAY OUT VARIES
FROM ORIGINAL
DRAWING

5.3 RFI – REQUEST FOR INSPECTION 7DSM THIS DOCUMENT IS TO CLIENT /

REQUEST CLIENT / CONSULTANT
CONSULTANT TO CHECK RESERVED THE
AND ACCEPTANCE FOR THE RIGHT TO
WORK DONE BEFORE COMMENT AND
FURTHER STEP OF THE REJECT FOR THE
WORK WORKS IF THE
MATERIAL /
SPECIFICATION /
WORKMANSHIP
IS NOT
ACCEPTABLE

6.0 PROGRESS REPORT 01 7DSM REVISED WORK PROGRAME

DUE TO VO NO 1 ( CRITICAL
PATH FOR THE SEQUENCE
OF THE OTHER WORKS )

SUMMARY OF RFCA

7.0 CLAIM METHOD DISCUSSION 7DSM PROPOSED TO SUBMIT

CLAIM END OF THE MONTH
31/05/2022

8.0 LOOK AHEAD WORK FOR 31/05/2022 7DSM ACTIVITIES BY

TO 14/06/2022 CONTRACTOR

1) TOILET INCLOMING
PIPING WORKS
2) PAINTING WORKS
3) WALL DEMOLISHING
WORKS
4) STAIRCASE WALL
REPAIR , PLYWOOD
WALL REMOVAL ,
STAIRCASE
TRUCTURE
REPAIRING WORKS

PPH ACTIVITIES BY CLIENT :

1) SITE CLEARANCE
2) ELECTRICAL SUPPLY
ISSUE
3) PERMIT APPLICATION
 ( MPPP )

PREPARED BY
7DSM PROJECTS SDN BHD
SITI CHAN

_________________________________________________________________________________________________
The meeting minutes was read and confirmed without any amendment.

Name : ___________________________________

Date : ___________________________________

Company Chop :