Institute of Rural Management, Anand

STYLE MANUAL FOR SIS REPORT

Introduction
This style manual is being circulated in order to get some uniformity in the way the SIS reports
are written and submitted.
The Format of the Report
The reports to be submitted to the library should be on good quality A4 size paper.
1. Ensure that the printing starts from the top of the page.
2. Give top and bottom margins 1”each.
3. Use standard size of paper - these dimensions are for a Standard A-4 size paper.
4. Locate the page number at the bottom centre of the page.
5. Give the line spacing of 1.5.
6. Leave a margin of 1" each on the right and left side of an A-4 size paper. The hard copy
should be taken using TIMES NEW ROMAN font size 12.
7. Every report should start with a title page that would contain the following information.
The matter should appear on the centre of each line and should be in the following
format:

TITLE OF THE REPORT

BY

NAME OF THE AUTHOR

Summer Internship Segment

PRM ---- - ----

Submitted to

THE NAME OF THE ORGANISATION

Faculty Guide: Prof. _______________

MONTH, YEAR

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8. The second page should contain Acknowledgements if any.

9. The third page should contain the Executive Summary in the following format:

EXECUTIVE SUMMARY

I Title :
II Organisation :
III Reporting Officer :
IV Faculty Guide :
V Participant's Name :

After these details, the Executive Summary of the report should be in running text with sub-
headings. The summary should contain sub headings like - objectives and scope of the study,
methodology, sources of data, major findings, the conclusions drawn and the recommendations
given by the Participants. The participants may also choose to have more sub-heads for the
relevant details that will be given in the summary of the report. The Executive Summary should
normally not exceed one page and should be in single line spacing.

10. The fourth page should contain the table of contents, with chapter headings and page
numbers.
11. List of Tables, if any, along with page numbers should follow the table of contents.
12. The next page should contain the List of Figures (if any).
13. A blank page after which the main body of the report would start.
14. Main body of report should be divided in chapters beginning with a fresh page.
15. Report must have different chapter headings. e.g Introduction, Main body, conclusions
& recommendations etc.
16. Subsections, tables and figures of each Chapter should be numbered. Font size of sub
headings should be smaller than the chapter heading.
17. Methodology, as applicable, should be covered in a separate chapter explicitly
mentioningSampling Plan, Survey Variables and analysis method.
18. Methodology should be followed by data and analysis chapter. This will be followed
by Findings and Recommendations Chapter.
19. Survey instrument and data collected, if applicable should be appended in excel sheet
print out in exhibits.
20. A reference section, if books and documents have been consulted, must also be there
at the end as a separate section. Care must be taken to apportion credit to author when
quoting from others. This is needed to protect integrity of authorship and safeguard
copyrights whoever they may belong to.
21. On the soft copy, all tables should be placed at the end of the text.
Format for References
• In-text references are given in brackets as shown below:
1. (author year); example (Reddy 1993)
2. If institution is the author (name/shorter name year); examples

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(IRMA 1990), (UN 1994), (NABARD 1992), (World Bank 1992)

3. More than one references should be separated with a semi-colon; example:
(Jain 1987; Gupta 1994)
4. If page no. is to be indicated it must come after the year and separated by a colon.
Examples:
(Sharma 1993:20); (Jain 1987:45-56)

• End References:
A list of references is to be given at the end under the title, References. The format for
references is given below and each type is illustrated with examples.
Books: (title in Italics upper/lower case)
Single author:
Shiva, V (1989) Staying Alive: Women, Ecology and Development. London: Zed Press.
Two or more authors: (only first name is inverted)
Krishnaswamy, N and ArchanaBurde. (1998) The Politics of Indians’ English. New Delhi:
Oxford University Press.
More than three authors: (use et al after the first author’s name)
Chopra, K et al (1993) Participatory Development. New Delhi: Sage Publications.
Book Chapter: (in double quote, a comma before the quote completion and book title in
Italics)
Patel, Ila (1996) “Media, Cultural Identity and Ethnicity: A Review of Literature and
Documents,” in SR Joshi (ed.) Media and Ethnic Issues in India: A Case Study. Ahmedabad:
Development and Educational Communication Unit, Indian Space Research Organisation.
Reports and such other documents not published by commercial publishing houses:
(institute / organisation to be treated as author if there is no individual author. Title in
double quotes with a comma before the quote completion).
World Bank (1997) Annual Report 1996. Washington DC: The World Bank.
If the report being cited is not a published document then the following format will apply:
Manju, SR and Raju N Vaghela (1993) “Joint Forest Management: Institutional Processes in
Solia,” Ahmedabad: VIKSAT-Nehru Foundation for Development.
Journal/Newspaper Articles: (article in double quotes with a comma before the quote
completion. Journal titles in italics followed by a comma after which volume and issue no.
should be given; if month’s name has to be mentioned as in the case of some journals then it
should come after volume/issue nos.; page number of the article should be mentioned at the
end).
Iyer, VR Krishna (1994) “Foreign Print Media Incarnating as Indian Fourth Estate,”
Economic and Political Weekly, 29:49, December 3, pp. 30832-85.

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Papers Presented:
(same as for journal article; name of the seminar/conference, its date and place where it was
held to be given after the title of the paper)

Burde, Archana S (1990) “Nineteenth Century Images of India in English Literature: A Post-
Colonial Interpretation,” Paper presented at ASRC, Hyderabad at a seminar held by Max
Muller Bhavan and ASRC, ‘The English Language and Post-Colonial Thought’, March 10-
12.