Quick Reference Guide for ETS in B&I East Asia Operations

Quick Reference Guide for ETS codes – B&I East Asia

Quic k Refer enc e Guide for ETS in B&I Eas t Asia Oper ati ons Jacobs and CH2M I ntegration in B& I APMEClient N ame

Operations
This Quick Reference Guide provides information on appropriate timesheet codes to assist operations
employees from Building & Infrastructure East Asia Operations in completing timesheets in the Electronic
Timekeeping System (ETS). More comprehensive instructions on the use of ETS is available here.

This guidance is for B&I East Asia Operations employees in project delivery performance units only. It does not
apply to employees in Management & Administration, Sales or Functional area performance units.

ETS can be accessed from the list of tools & applications on the JacobsConnect landing page or via the
following link - http://ets.jacobs.com

Timesheet codes – Projects

PROJECT WBS / B/N PAY TYPE DESCRIPTION
TASK

project WBS code B RG – Regular • Time that will be invoiced to a client.

number (time within normal work hours) • Specific project WBS codes can be found using the Project
NP – Uncompensated Task Lookup tool on the JacobsConnect.
(hours in excess of normal hours)

Timesheet codes – Bid and Proposal (B&P)

PROJECT WBS / B/N PAY TYPE DESCRIPTION
TASK

proposal WBS code N RG – Regular • Time spent on a specific bid or proposal.

number • Codes are obtained from a Salesforce co-ordinator.

Timesheet codes – Business Development (B&P)

PROJECT WBS / B/N PAY TYPE DESCRIPTION
TASK

Project WBS code N RG – Regular • Time spent on business development activities not related
number to a specific bid or proposal.
• Codes are obtained from the Client Sector Leader or DO

Timesheet codes – General and Administration (G&A)

PROJECT* WBS / TASK B/N PAY TYPE DESCRIPTION

PU###### PRJ_PENDING N RG - Regular Project billable time pending project code registration
• It is your responsibility to transfer this time after registration
• Use the Jacobs Cost Transfer tool: costtransfer.jacobs.com

PU###### STAFF_ENGAGEMNT N RG - Regular Time spent on staff engagement activities, including:

• Time at team management meetings
• Time at engagement activities (e.g. townhall meetings)
• Other organised intra-company networking

PU###### STAFF_PERF. N RG - Regular • Time engaged in managing staff performance activities (E3)

PU###### STAFF_STANDBY N RG - Regular • Time available, i.e. when not engaged in billable, sales, training or
G&A activities directed by your manager.

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 Quick Reference Guide for ETS in B&I East Asia Operations

PROJECT* WBS / TASK B/N PAY TYPE DESCRIPTION

PU###### TECH_R&D N RG - Regular • Time invested in specific R&D activities, must be approved by DO
* where PU###### is your Performance Unit (PU) number, you can find this in ETS.

Timesheet codes – Time in Lieu

PROJECT* WBS / TASK B/N PAY DESCRIPTION
TYPE

PU###### TIME_IN_LIEU N RG - • Code used for time taken in lieu of being paid billable overtime.
Regular • Use of Time in Lieu must be agreed in advance with your manager.
• Time in Lieu should be taken within 14 days of time previously booked as
Uncompensated. Alternative is paid overtime (as agreed with your manager)
• Time in Lieu not to exceed time previously booked as Uncompensated
* where PU###### is your Performance Unit (PU) number, you can find this in ETS.

Timesheet codes – General and Administration (G&A) – Training

PROJECT* WBS / TASK B/N PAY TYPE DESCRIPTION

PU###### EXT_DEVELOPMENT N RG – Regular Time engaged in external professional development activities

PU###### EXT_HSEC N RG – Regular Time engaged in HSEC training activities - not provided in-house

PU###### INT_DEVELOPMENT N RG – Regular Time engaged in in-house professional development activities

PU###### INT_HSEC N RG – Regular Time engaged in in-house HSEC training activities

PU###### INT_SYSTEMS N RG – Regular • Time engaged in training related to Jacobs systems

• Sales-related training to be booked to the relevant (internal/
external) professional development code.
* where PU###### is your Performance Unit (PU) number, you can find this in ETS.

Timesheet codes – Leave

PROJECT WBS / TASK B/N PAY TYPE DESCRIPTION

622000 1 N HL – Public Holiday Public Holiday

621000 1 N VC – Annual Leave (PTO) Annual Leave

623000 1 N SK – Personal Leave Personal Leave

621000 1 N VC – Long Service Leave Long Service Leave

623000 1 N CL – Parental Leave FP Parental Leave Full Pay

623000 1 N CL – Parental Leave HP Parental Leave Half Pay

623000 1 N CL – Short Parental Leave Short Parental Leave

621000 1 N VC – Purchased Leave Purchased Leave

623040 1 N CL – Compassion Leave Compassion Leave

623040 1 N CL – Defence Services Leave Defence Services Leave

623040 1 N CL – Emergency Services Leave Emergency Services Leave

623040 1 N CL – Jury Duty Jury Duty

623040 1 N CL – Relocation Leave Relocation Leave

623040 1 N CL – Study Leave Study Leave

623040 1 N CL – Workers Compensation Workers Compensation

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