R12.2.9 TOI - Implement and Use Purchasing - Oracle Procurement Command Centre

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R12.2.9++ TOI: Implement and Use Purchasing
- Oracle Procurement Command Center
Applications Development
Oracle Corporation

Program Agenda
• Solution Overview
• Functional Overview
• Implementation Overview
• Additional Resources
5 Copyright © 2020, Oracle and/or its affiliates

Solution Overview

Procurement Command Center
Optimize procurement operations, catalog management and supplier relationships
• Prioritize work, discover and resolve problems with

dashboards that offer 360° view of procurement
activities
– Take corrective action on exceptions before they affect
business
– Use powerful insights to drive timely and well-informed
decision making
• Respond to requester feedback with catalog updates
to maintain high service levels and contract use
– Gain insights from requester feedback to improve catalog
content
– Identify opportunities for increased contract spend by
gaining insights from off-contract spend (including
iExpense)
• Manage supply risk by viewing purchasing activities in
aggregate
– Use performance criteria and extended supplier profile to
zero in on the best set of suppliers to meet business
objectives
7
Dashboards
• Procurement Operations (Requisitions, Orders, Agreements)
• Sourcing
• Indirect Procurement
• Supplier Analysis
• Item Analysis
8
Functional Overview

Procurement Operations - Requisitions
Functional Overview
Target Role: Buyer, Category Manager
Objective: Ensure all requisitions are fulfilled in timely manner;
Tasks
• Manage work queue by acting on requisitions based on priority
• Check if requisition line can be fulfilled using an existing catalog
• Find the best supplier for the request
• Manage workload by assigning / reassigning requisitions within the team
10
Procurement Operations - Orders
Functional Overview
Target Role: Buyer
Objective: Take corrective action on exceptions before they affect business
Tasks
• Work with suppliers to get shipments and deliverables on time
• Manage work queue by prioritizing orders based on status, pending change requests etc.
• Review time spent on different lifecycle of orders and take actions to reduce it
11
Procurement Operations - Agreements
Functional Overview
Target Role: Buyer
Objective: Maintain agreements and best prices for the organization
Tasks
• Negotiate agreements which are over utilized
• Act on extending expiring agreements with potential negotiation of prices
• Review agreements with low utilization in an effort to reduce off-contract spend
12
Sourcing
Functional Overview
Target Role: Buyer, Sourcing Manager
Objective: View aggregate information from sourcing negotiations and track them effectively to
achieve strategic objectives
Tasks
• Track negotiation cycle-times and savings achieved on each negotiation
• Identify work-load of each buyer/sourcing team
• Track and analyze planned vs negotiated savings of completed negotiations
• Track total negotiation cycle time for each negotiation phase based on the total amount
13
Indirect Procurement
Functional Overview
Target Role: Buyer, Category Manager
Objective: Respond to requester feedback with catalog updates to maintain high service levels
and contract use
Tasks
• Improve catalog content by reviewing item and supplier ratings
• Act of requester feedback to improve the complete procurement process
• Identify opportunities for increased contract spend by gaining insights from off-contract
spend
14
Supplier Analysis
Functional Overview
Target Role: Buyer, Sourcing Experts
Objective: Manage supply risk by viewing purchasing activities in aggregate
Tasks
• Use performance criteria and extended supplier profile to zero in on the best set of suppliers
to meet business objectives
• Use procurement history, and relationship to select the best fit supplier
15
Item Analysis Dashboard
Functional Overview
Target Role: Project Team, Requesters, Buyer
Objective: Manage risk selecting items from catalog based on procurement history
Tasks
• Use performance criteria and purchasing history to select items that meet business objectives
• Compare items based on supply source, approved supplier lists, and existing agreements
16
Demo : Disposition Urgent Requisitions More Effectively
Process Flow
Review Demand
Prioritize
• An engineer in New York is grappling with a Requisitions
and Analyze
faulty crane. He needs a part to get the Supply Base
crane fixed. Since the crane is critical for his
project, he raises an urgent requisition.
Compare Search for

Suppliers Suppliers
Add to Document
Builder and
Create Order
Review Urgent Requisitions
Review urgent requisitions
18 18
Prioritize Work Queue
Prioritize by Need-By Date
19 19
Analyze Supplier
Click analyze supplier to

navigate to supplier analysis
20 20
Supplier Analysis Dashboard

Compare supplier based on

procurement history
21 21
Compare Suppliers


procurement history

performance
22 22
Add to Document Builder


procurement history

performance
Click add to document builder

to select this supplier
23 23
Review and Submit Purchase Order


procurement history

performance

Create purchase order
24 24
Review Agreements


procurement history

performance

Check if any agreements exist

for this supplier
25
Review Negotiations in Strategic Sourcing Dashboard


procurement history

performance

Check if any agreements exist

for this supplier
Contact buyer with history
with the supplier to raise new
sourcing event
26
Demo : Use powerful filters and associations to get
relevant data
Process Flow
• Flyover connecting our Boston warehouse

is under repairs. We do not know yet when Identify
the traffic conditions will become normal. affected Identify Impact
Orders
Take Action
Refine Orders
Refine orders with
Boston warehouse
28 28
Filter Open Orders
Refine orders with
Boston warehouse
Further refine to look

at open orders
29
Take Bulk Action
Refine orders with
Boston warehouse

at open orders
Select the orders and

place them on hold
30
Inform Suppliers
Refine orders with
Boston warehouse

at open orders

place them on hold
Reach out to
suppliers to hold the
deliveries
31
Backing Requisitions
Refine orders with
Boston warehouse

at open orders

place them on hold
Reach out to
deliveries
Click on
Requisitions tab.
Refinements carry
forward from orders
to requisitions
32
Inform Requesters
Refine orders with
Boston warehouse

at open orders

place them on hold
Reach out to
deliveries
Click on
Requisitions tab.
Refinements carry
forward from orders
to requisitions
Inform the
requesters about
delay
33
Demo : Use Reviews and Ratings to Refine Catalog
Process Flow
• Supplier - Office Supplies has large volume

of PO’s for a particular item. While Identify supplier Understand what
requesters are quite happy with the items, with poor requesters are
they’re unhappy about the late deliveries. reviews saying
Review
Update
agreement and
Agreement
determine action
Average
Supplier Rating
Observe Average Supplier Rating and Cloud Tags is low
35
Average
Supplier Rating
Identify Supplier with Poor Reviews is low
Review by
Supplier in Reviews
and Ratings chart
36
Average
Supplier Rating
Check On Time Delivery Rating is low
Review by
Supplier in Reviews
and Ratings chart
Review Ontime
Delivery % (from PO
data) for particular
supplier
37
Average
Supplier Rating
See What Reviewers are Saying is low
Review by
Supplier in Reviews
and Ratings chart
Review Ontime
Delivery % (from PO
supplier
Understand what the

reviewers are saying
38
Average
Supplier Rating
Identify Agreements for this Supplier/Item is low
Review by
Supplier in Reviews
and Ratings chart
Review Ontime
Delivery % (from PO
supplier
Understand what the

Goto Catalog Items

and note the
Agreement number
for this item
39
Average
Supplier Rating
Lead Time on Agreement is Low is low
Review by
Supplier in Reviews
and Ratings chart
Review Ontime
Delivery % (from PO
supplier
Understand what the

Goto Catalog Items

and note the
Agreement number
for this item
Review Agreement
and notice Lead
Time on the
agreement is only 2
days
40
Average
Supplier Rating
View and Update Lead Time on the Agreement is low
Review by
Supplier in Reviews
and Ratings chart
Review Ontime
Delivery % (from PO
supplier
Understand what the

Goto Catalog Items

and note the
Agreement number
for this item
Review Agreement
and notice Lead
Time on the
agreement is only 2
days
User may choose to

View agreement and
update lead time
41
View and Update Lead Time on OA Page
42
Demo : Identify Strategic Suppliers and Track Negotiated
Savings
Process Flow
• Buyer responsible for company wide
Negotiations identifies suppliers with
highest awarded quotes/bids and tracks Identify supplier with highest
Review ‘Awarded Quotes/Bids
the overall Projected vs Negotiated Savings by Supplier’ chart
awarded quotes and refine by
that supplier
across Negotiations for those suppliers
Review the Projected vs

Negotiated Savings chart to
see if there have been
Negotiation Savings
43 Copyright © 2019 Oracle and/or its affiliates.

Navigate to Performance Tab
Click on the
Performance tab on
Sourcing dashboard

Review ‘Awarded Quotes/Bids by Supplier’ Chart
Click on the
Performance tab on
Sourcing dashboard
Review ‘Awarded
Quotes/Bids by Supplier’
chart and click on the
highest awarded supplier
to refine

Review Projected vs Negotiated Savings for the Supplier
Click on the
Performance tab on
Sourcing dashboard
Review ‘Awarded
Quotes/Bids by Supplier’
chart and click on the
highest awarded supplier
to refine
Review Projected Savings

vs Negotiated Savings
chart to track RFx savings
** Projected Savings = (sum(target-value*quantity))

** Negotiated Savings (sum(winning-bid-price*winning-bid-quantity))
Implementation Overview

Oracle Procurement Command Center
Setup Flow
Complete Oracle Purchasing Setup

(Oracle Purchasing User Guide)
Function Based Security: RBAC

(Role Based Access Control)
Data Security
(Security by Organization Access )
Data Upload Control

(Profile Option)
Data Upload to Procurement Command Center

RBAC Setup
Access Role Grant Name Permission Set

PO PCC ECC Role PO PCC ECC Grant PO PCC Permission
Set
Procurement Operations (Requisitions, Orders, Agreements), Sourcing, Indirect Procurement,

Supplier Analysis, Item Analysis Dashboards will be visible only to those users who have been
granted PO PCC ECC Role.
35
Setup Flow – Data Security
• Data available in the pages is subject to the same Data Security approach as
core E-Business applications
• Document security is subject to the same approach as core E-Business
applications
• Procurement Operations, Indirect Procurement and Sourcing have both
Organization and Document security while Supplier Analysis has organization
security alone

Setup Flow – Data Upload Control - Profile Option
Profile Option Name Description

PO: Item and Supplier This site and application level profile determines the date from
Analysis Data-load Cut-off which transactional data would be extracted for loading on
(YYYY/MM/DD) Procurement Command Centre

Setup Flow – Data Load
• Data Load Program
– Procurement Operations – PO PCC
ECC Data Load
– Supplier Analysis - PO ECC Supplier
Analysis Data Load
– Sourcing - PO ECC Strategic
Sourcing Data Load
• Load Type
– Full Load
• Updates all the data in the
dashboard data sets
• Should be run upon request
– Incremental Load
• Can be scheduled to run
frequently upon business need
• This brings in new/updated
information only
Implementation Tips and Best Practices
• Determine the appropriate date and time to schedule the Procurement

Command Center data load (full load) based on business needs
– Should be outside normal business hours
• Determine the appropriate time and frequency to schedule the Procurement
command center data load (incremental load)
– Should be on a daily basis

Additional Resources

Additional Resources
• Oracle E-Business Suite on Oracle.com
• https://www.oracle.com/ebs
• Oracle E-Business Suite Learning Subscription – Free Direct From
Development Videos
• https://learn.oracle.com/subscriptions/ebs
• Oracle E-Business Suite Learning Center on Oracle.com – Free TOI Training
• https://www.oracle.com/ebs-learn
• Oracle Product Documentation on Oracle.com
• https://www.oracle.com/technology/documentation/applications.html
• Oracle Enterprise Command Centers Quick Start Guide
• https://www.oracle.com/a/ocom/docs/applications/ebusiness/ebs-enterprise-command-center-quick-start-guide.pdf

Thank You
Applications Development
Oracle Corporation

R12.2.9 TOI - Implement and Use Purchasing - Oracle Procurement Command Centre

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Oracle Online Training Materials – Usage Agreement

Copyright © 2020, Oracle and/or its affiliates

5 Copyright © 2020, Oracle and/or its affiliates

6 Copyright © 2020, Oracle and/or its affiliates

• Prioritize work, discover and resolve problems with

9 Copyright © 2020, Oracle and/or its affiliates

Compare Search for

Prioritize by Need-By Date

Prioritize by Need-By Date

Click analyze supplier to

Prioritize by Need-By Date

Click analyze supplier to

Compare supplier based on

Prioritize by Need-By Date

Click analyze supplier to

Compare supplier based on

Compare supplier based on

Prioritize by Need-By Date

Click analyze supplier to

Compare supplier based on

Compare supplier based on

Click add to document builder

Prioritize by Need-By Date

Click analyze supplier to

Compare supplier based on

Compare supplier based on

Click add to document builder

Create purchase order

Prioritize by Need-By Date

Click analyze supplier to

Compare supplier based on

Compare supplier based on

Click add to document builder

Create purchase order

Check if any agreements exist

Prioritize by Need-By Date

Click analyze supplier to

Compare supplier based on

Compare supplier based on

Click add to document builder

Create purchase order

Check if any agreements exist

• Flyover connecting our Boston warehouse

Further refine to look

Further refine to look

Select the orders and

Further refine to look

Select the orders and

Further refine to look

Select the orders and

Further refine to look

Select the orders and

• Supplier - Office Supplies has large volume

Understand what the

Understand what the

Goto Catalog Items

Understand what the

Goto Catalog Items

Understand what the

Goto Catalog Items

User may choose to

Review the Projected vs

43 Copyright © 2019 Oracle and/or its affiliates.

44 Copyright © 2019 Oracle and/or its affiliates.