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INSPECTION QUESTIONNAIRE FOR DIVISION OFFICE

INSPECTION OF:
For the period from to

1. Name of the Inspecting Officer :

2 Date of Inspection :

3 Period of Inspection :

4 Name of the Revenue Divisional :

Officer, who worked during the period

5 Division Statistics :

a) No of Mandals :

b) No. of Villages :

c) Names and No.of Major Panchayats :

falling in the Division

d) Mandal Wise Population :

e) No.of Agency Villages :

6 Total Geographical Area of the :

Division

7 Brief comments on the office :

accommodation indication whether it
is Govt. Oriented building. Whether
accommodation is sufficient, whether
building is maintained properly

8 Comments on the maintenance of :

record room and arrangement of
record room and arrangement of
record disposals therein
9 Whether progress under impartment :
items of work is displayed
prominently in the RDO’s room

10 Whether there is notice board for the :

public display of notices

11 Indicate details of vacancies of :

various posts during the year with
duration
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12 Whether a rectification report on the :

points raised during the last
inspection has been sent or not. If
sent, a copy of the same should be
enclosed

OFFICE BUILDING AND PREMISES.

1. Give brief account of the building and :

sufficiency of accommodation and
present condition of the building.

2. OFFICE STAFF:
1. Is the office work distributed between the :
Collector, Joint Collector and District
Revenue Officer in conformity with
G.O.Ms.No.77?

2. What is the method by which the RDO :

keeps himself in touch with the main
trends of business and the Important
papers?

3. a) Give an account of the special staff :

working in the Division with the period of
sanction

b) Is a register showing the temporary

establishment maintained and is it up to-
date? In case extension is required, was
an application made sufficiently in
advance?

4. Is any permanent vacancy kept without :

being filled up on the date of inspection ?
if so why ? (each category at the end of
the month preceding the inspections, the
number filed up and the balance with
reasons for not filling them up)

3. Division REVENUE ADMINISTRATION:

1. Total No. of Mandals/ :

2. Total No. of Villages :

3. No. of MRO’s working in the Division: :

4. No. of MRO posts kept vacant :

5 No. of Staff working in the Office (Carder

wise)
6 No. of Posts kept vacant in the Office
(Carder wise)
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4. OFFICE PROCEDURE:

1. In case files are manually maintained :

are the registers prescribed in the DOM
maintained properly? Are they inspected
periodically according to a Programme
and effectively? (The registers
prescribed in the DOM are listed out in
Appendix)

2a) If there a calendar of checking of PRs by :

RDO?

2b) Are the PRs being checked as per the :

calendar of checking?

2c) Give reasons for delay and shortfall, if :

any

3 Have the Checking officers looked in to :

the following items of defects among
others while checking the personal
registers/ Stock files?

i) Use of wrong title heads :

ii) Delays in taking action at the initial or :

the subsequent stages

iii) Delays in handing over disposals :

iv) Wrong clubbing :

v) Lengthy, N.Dis Endorsements :

VI) Want of dispatch seal and initials of the :

dispatching clerk in the cases of N.Dis
endorsements.

VII) Delays in issuing reminder :

VIII) Omissions to note reminders in red ink :

IX) Failure to correct title heads to be in :

consonance with those in the final drafts
wherever necessary

X) Omissions to underline title heads in red :

ink

XI) Failure to restrict the number of entries :

in Col. 4 to 3 per page, and omission to
separate them by lines drawn in red ink

XII) Repeating of the same subject under :

different numbers and subsequent
clubbing
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XIII) Omission to fill up Cols. 9 to 10 in the :

case of clubbed currents.

XIV) Omissions to fill up Col.8 in the case of :

currents returned to clerk.

4. Is there delay in fair coping or in :

handing over of disposed of files to
record keeper noticed?

5(a) Are the stock files maintained properly :

by all the subject clerks and are they
indexed?

(b) Has the RDO issued on order prescribing :

the subjects for which stock files are to
be maintained (vide para 152 of the
DOM) How many stock files are there ?
is the important Government GO etc
digitized ? if so details

6. Is there a duly indexed and complete set :

of office orders serially numbered for
each calendar year ? do all the members
of the staff including the Gazetted
Assistants and Section Heads maintain
similar sets duly indexed ?

7. Is punctual attendance in office ensured :

through on effective check of the
attendance register?

8 a) Is the CL register maintained properly ? :

Are the instructions in Para 4 of the DOM
strictly followed ? (For forfeiture of CL)

b) Is a register of service register and :

service rolls maintained for the
Establishment of the Division Office ?

c) Are the registers available for all the :

members and are they kept up to date ?
Has the annual verification been taken up
in January and completed in all cases?
Have the entries on page 2 & 3 of the
Service Registers been renewed or re-
attested once in 5 years and have the
signatures of the individuals concerned
been obtained Col.No.8of the Register
and attested by the head of the office?
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d) Have the instructions contained in Part- :

III of Annexure-II of Rule 74 (a) IV of
F.R. regarding the custody and
maintenance of service registers been
followed and did the RDO check 10% of
the register and rolls ?

e) In how many cases delay has taken place :

in sanction of increment and reasons
there on

10. What is the result of a check of the cases :

in which the Collector called for urgent
report (Note: List of cases to be taken by
the Clerk from the office of the
Collectorate)

11 i) References send from Collector office at :

the beginning of the year

ii) Replies sent during the year :

iii) Balance as on 31st March of that year :

5. RECORD ROOM & LIBRAY

1. Is the record room maintained in good :
condition ? Is new technology adopted in
storing of records i.e., introduction of
Plano Mobile system & computerized the
record room ? if so give the details ?

2. Is the return of records by the Asst. :

Promptly watched by serving monthly
arrear lists on the clerks concerned ?
what action has been taken against the
defaulters ?

3. Is the destruction of records :

systematically done ? Have the lists been
properly scrutinized and the nature of
disposal altered for these requiring longer
or permanent retention ?

4. a) is the catalogue of library books up to :

date ? Is the issue register maintained
properly and is action taken for the
prompt return of books ? How many new
books were purchased and whether
entered in the catalogue ?

b) Are the library periodically inspected by :

RDO ?
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c) Has action been taken to replace the :

missing books

5 Is the stationery forms and furniture :

periodically inspected as prescribed under
the rules, or office orders and accounted
for ?
6 Are all the fire extinguishers as per the :
Register available and in good condition ?
when were they last tested ? Has the file
drill been conducted periodically as per
rules and by whom ? is sufficient stock of
refills for chemical fire extinguishers kept
?
7 The general impressions of the Collector :
regarding the condition of the record
room (to be answered by the inspecting
officer)

6. CONFIDENTAL RECORDS – MAINTENANCE

(To be answered by the inspecting officer)

1 a) Does the folder of the personal file :

indicate whether it is the District or the
Divisional file ?

b) What is the system evolved to ensure by :

RDO’s to keep a watch on prompt
maintenance of ACRs/ PRs ?

2 Are the sheets maintained neatly and up :

to date ? Are the pages numbered ?
3 Are the names of these who write the :
remarks entered in block capitals and
with designation and stamp ?

4 Are remarks on remediable defects and :

adverse remarks communicated to the
subordinate concerned ? is there any
evidence of such communication available
in the Divisional confidential sheet ?

7 (I) PUBLIC SERVANTS – DISCIPLINARY CASES:

1. Were there any cases in which :
disciplinary proceedings were initiated
against the staff working under the
control of RDO (disciplinary authority )
during the period covered by inspection ?
If so, in how many cases ? (Note: furnish
details of cases ? disposed of under each
category and the penalties specified in CS
(CC&A) Rules 1991.

2. Is the procedure adopted in dealing with :

the cases correct ?
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3. Is the disposal of the cases prompt ? Are :

there any cases of over one year pending
? If so append a statement showing the
reasons for pendency.
4. Were any appeals disposed of by the RDO :
against the orders of the subordinates ?
If so, give details.

5. Were any appeals preferred to the :

Collector against the orders of the RDO ?
If so give details and indicate the nature
and the orders of the Collector. Are there
any cases referred back to the RDO, on
account of procedural irregularity ?

8. PENSIONS & OTHER ALLIED MATTERS:

1. Are pension cases including grants of :

compassionate gratuity and retiring
gratuity and other allied matters,
disposed of expeditiously note cases of
delays (i.e., beyond two months)

2. Are the registers maintained properly ? :

a) Register of application for pension and
Gratuity

b) Alphabetical register of pensioners and :

Gratuities

3 No.of persons retired during the :

inspection period (Superannuation /
Family / Voluntarily/ Compulsory
retirement etc)

4 No.of persons submitted pension :

proposals during the year

5 No.of persons to whom anticipatory :

pension / Gratuity sanctioned during the
year

6. Is the register maintained up to date to :

watch the disposal of pension claims
properly ? Are there are cases ofdelay in
settlement even after retirement and if
so, in how many cases and why ?

7. What steps have been taken to see that :

all claims against Government are
settled without delay ? (Note every case
pending for over 6 months should be
scrutinized and the result noted.
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9. REVENUE BUSINESS:

1. Give comparative statement showing :

receipts, disposal and balance of cases
received during the last 3 years along
with particulars of disposals.

2. Also give statement showing disposals of :

over 6 months and over one year cases
for the last 3 years.

3. What is the method adopted for scrutiny :

and disposal of long pending cases.

10. CASH ACCOUNTS AND CONTROL OF EXPENDITURE:

1. Whether all the registers prescribed are :
maintained (Cash book, PA Register, UD
pay register, contingent expenditure
register and control of expenditure
register) and whether they are attested
daily by the Drawing officer ?

2. What is the cash balance as on the date :

of inspection / Does the physical balance
as on the date of inspection / Does the
physical balance agree with the balance
shown in the cash book.
If the balance is heavy the reasons for
keeping such heavy balance have to be
furnished.

3. Are departmental figures actually :

complied from the extracts submitted by
the subordinate officers and not from the
Treasury Accounts ?

4. Are the departmental figures regularly :

verified each month with the treasury
figures and the differences reconciled
before they are consolidated in Form-B
for submission to the Chief Controlling
Officer ?

5. In reconciling the departmental figures :

with those booked in the treasury every
month are alteration memorandum
proposed promptly in respect of wrong
classifications and have immediate steps
been taken to rectify the errors ?

6. Is a note put up to the RDO month after :

examining the rate of expenditure in
relating to the sanctioned appropriation
under each budget head and suggesting
steps, wherever necessary, to present
excesses over appropriations or under
spending as the case may be (vide Para
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80(2) of the budget Manual.

7. Are there cases where the sanctioned :

allotments under some heads have been
expended completely and balances left
over, if so why ? Are there cases where
the expenditure exceeded the sanctioned
allotment, if so why ?

8. Is a note submitted by the office for the :

approval of the RDO in the middle of
November each year after examining
various budget heads of appropriation
together with a statement furnishing
detailed reasons for the additional
allotment required and the surrenders to
be made (vide paragraphs 93 and 102 of
the Budget Manual)

11. WATER TAX COLLECTIONS:

(Including collections under Section 23 of E.A. Act)

1. What is the Kistabandi for the Division :

2 a) Are the monthly Mandal DCB statements :

being received in the Divisional office
punctually ? Are DCB statements of the
RDO with review submitted to the
Collector in time ? if there are delays
what action was taken to avoid them and
ensure punctuality

2 b) Have the comments of the collector been :

promptly attended to?

3. What is the balance (arrears and current) :

at the time of inspection ? (Note:
Statement showing the comparative
figures of DCB and percentage of balance
to demand for the last 3 years as on the
date of inspection to be put up) ( Mandal
Wise)

4. What steps are being taken for ensuring :

prompt collection of water tax in the
Division?

5. Has prompt action been taken to adjust :

water tax collected to water user
associations, distributary committees,
project committees and Gram Panchayats
as per Government instructions (vide
G.O. Ms.No. )?

6. Has prompt action been taken for writing :

off irrecoverable arrears ?
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7. Has the demand is respect of all the :

Darimila Inams which are deemed to
have been taken over along with the
main estate in pursuance of the
Supreme Courts, judgment been included
in the demand of the main village for
current and previous fasli ?

8. If the Water Tax arrears relates to more :

than one fasli, what are the reasons for
the accumulation of such old arrears and
what special steps been taken for their
prompt realization ?

9. Were any cases of misappropriation of :

water tax detected during the period
covered by inspection ? what is the result
of the investigation ? what special steps
have been taken for the prevention of
such misappropriation ?

10. The general impression about the water :

collections work to be answered by
inspecting officer.

12. NON AGRICULTURAL LAND ASSESSMENT:

1. What is the balance (arrears and current :

)at the time of inspection ? (A statement
showing the comparative figures of DCB
and percentage of balance to demand for
the past 3 years as on the date of
inspection to be put up)

2. What steps have been taken for ensuring :

prompt collection of Non-Agricultural land
Assessment to the Division

3. Has prompt action has been taken for :

writing off irrecoverable arrears
4. Is the RDO reviewing collections monthly :
or quarterly by obtaining PDd reports ?

5. General impressions of the Collector on :

the Collection of Non- Agriculture Land
Assessment.
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13. ASSIGNMENT OF GOVERNMENT LANDS (PLAINS):

1. The cultivable extent available for :

assignment on the date of inspection

2. No.of applications pending for assignment :

of cultivable land for house sites and the
reasons for pendency.

3. The extent covered by eligible :

encroachers and reasons for not
regularizing the occupation.

a) Details of regularization as per the : Ext. In Sy.Yards ( )

provisions of G.O. Ms.No.508 Rev. and
515 Rev. and number of cases pending if Ext. In Sq.Yards ( )
any.

b) Total amount realized by Collection of :

market value in terms of G.O.Ms.No.508
and 515 (DCB particulars to be
mentioned)

c) Amount yet to be collected as on the date :

of inspection and steps taken to collect
the same

4. Extent covered by in eligible encroachers :

and steps taken for their eviction

5. Whether possession has been given to :

those to whom Pattas have been
distributed

14 (I) TRIBAL AREARS (for agency Mandals)

1. Whether survey of the lands has been :

completed ? what is the extent available
for assignment ? if not give details of
extents surveyed, extents yet to be
surveyed.
2. What is the extent of land available for :
assignment? what is the extent assigned?
(Give details in brief)
3. What is the extent taken possession of by :
evicting non-tribal occupants under the
Agency Land Transfer regulation ?
(Has it been assigned to eligible tribal
applicants ?)
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14 (II) AGENCY ADMINISTRATION AND JUDICIARY

1. No.of mobile courts functioning :

2. No.of posts filled vacant etc :

3 (I) Total no. under trial :

3(II) Total no.of TR cases disposed and :

pending

14 (III). INSTITUTIONALIZATION OF FAIR PRICE SHOPS IN TRIBAL AREARS.

1. Total no.of Fair Price shops in the Tribal :

area
2. Fair price shops run by GCC :

3. Fair price shops run by consignment :

agents of GCC
4. No.of fair price shops run by the Tribal :
youth identified by the PO, ITDA

5. No.of fair price shops run by :

a) Non/tribal and reasons for continuing
such non-Tribal ?

15. (I) SETTLEMENT OF ESTATES:

1. Are the registers showing the Zamin GT :

and Inam Estates taken over by the
Government prescribed in the Boards, SE
(A4) 16-55-1, dt.19.1.55 as amended in
its even number dt.17.2.1955 maintained
and kept up to-date ?

2. What is the total no.of estates in the :

Division? How many of them were taken
over ? what are the reasons for not
taking over the remaining estates ?

3. Furnishing details of cases under section :

11 (a) of the Estates Abolition Act.

15 (II) INAM ABOLITION ACT

1. Is there special staff sanctioned for :

implementation of Inams abolition Act
and if so furnish details ?

2. What is the progress of disposal of cases :

under the Act for the past 3 years and up
to the date of inspection ?
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3. How many appeals were pending at the :

time of last inspection how many have
been filed during the period covered by
inspection and how many have been filed
during the period covered by inspection
and how many have been disposed of ?
4. What is the range of pendency ? :

15(III) PROGRESS UNDER SECTION 38-E OF THE ANDHRA PRADESH

TELANGANA AREA (TENANCY & AGRICULTUE ACT 1950 (GIVE DETAILS ) ).

Total No. disposed and pending.

15 (IV) RECORDS OF RIGHT (ROR):

i) What is the total no of PPBS/TDs :

distributed since inspection of this act ?
ii) Whether any fresh applications received :
from the ryots due to sale transaction /
succession / partition etc. If so give the
No.of such fresh applications received,
disposed off and pending. For pending
cases reasons during the year

iii) What is number of PPBS / TDs still to be :

distributed (inclusive of those fresh
applications received) give reasons for
non-distribution.

16. MAINTENANCE OF REVENUE RECORDS AND REGISTRATION:

1. Whether the stone register ‘A’ and ‘B’ in :
the prescribed form are being
maintained. If so what is the status of
stones available, missing received during
the period covered by last inspection ? Is
the work adequate ? if not why ?

2 (a) How many sub-divisions are pending for :

check-measurement and plotting/in
corporation of changes in Mandal and
village copies.

(b) How many sub divisions are pending for :

issue of supplementary sethwars ?
(Telangana Region only)

(c) How many subdivisions are pending for :

incorporation of changes in Revenue
Records for which Supplementary
Sethwar was issued (Separately for
Assignment of Government land /
Assignment of Ceiling lands / LA General
/ LA House sites) ( Telanga Region only)
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3. Is there any special scheme of land :

acquisition in force. If so what is the
work status of post award action
including incorporation of changes in the
Revenue survey and land records ? is the
work turned out by the Surveyors is
adequate ?

4. What is the number of applications for :

transfer of registry pending at the
beginning of the year, the number
received during the year and the number
disposed off? Is the disposal adequate ?
if not why not if the rejections are many,
are they supported by valid reasons ?
How is the scheme for the maintenance
of a correct record of unregistered cases
of transfer of registry is working is the
District? How many reported by the
panchayat Secretaries and how many
were detected by the Revenue
Inspectors? Is the detection work
adequate?

17. LAND ACQUISITION

1. Furnish the details of receipt, disposal :

and balance of LA cases for the last 2
years.

2. Has the monthly return been received in :

the Divisional Office punctually and has
the RDO monthly review been submitted
to the Collector in time? If there are
delays what action was taken to ensure
punctuality?

3. Do the reviews of the RDO indicate that :

delays in acquisition proceedings have
been commented upon and steps taken
to reduce such delays? whether the RDO
has fixed any targets and whether they
have been achieved.

4. Did the Collector Comment adversely :

upon the LA work of the Division? if so
what were the steps taken to improve the
position?

5. Furnish stage-wise details of LA cases :

pending for over one year with each L.A
officer, Examine whether the LA
proceedings are unnecessarily held up at
any stage. Note the result of the
examination of a few individual cases.
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6. Are there any cases held up at the award :

stage for want of funds ? If so, what
action was taken by the LAO ? to obtain
funds from the requisition authority?

7. Does the suits register indicate that :

prompt action has been taken LA suits? If
there is delay in filling the appeals what
are the reasons for such delay and the
persons responsible for such delay and
the action if any initiated against them?

8. Is any special staff employed for LA work :

in the Division ? if so, does an
examination of their tenure and workload
reveal that they were continued
unnecessarily for any un-duly long period
without extracting adequate work as per
norms prescribed ?

9. If the L.A proceedings are vitiated due to :

failure in notifying the DD within the time
from the date of publication of DN what
are the reasons for such failure, at what
stage the delay occurred, the persons
responsible for it and the action taken
against them?

10. How many cases have been referred by :

the LAOs under section 18 of the LA Act
to the Court during the year ? were the
applications received in time and referred
to court within the reasonable time? Are
there any delays in referring cases to the
Court by the LAOs. And if so the reasons
there for (in case of abnormal delays, the
files should be scrutinized by the
inspecting staff thoroughly and a note
prepared)

11. Are the Register U/s 18 and 28/A of the :

L.A Act being maintained separately
indicating full details? How many time
barred cases required and rejected during
the period covered by inspection.

12 Is the un disbursed LA amount being kept :

in the revenue deposits or in the banks?
If the amount is kept in the Bank, the
reasons there for ? and the action taken
against the persons responsible, if any?

15. The general impression about the LA :

work in the Division (to be answered by
the inspecting officer)
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18. ADMINISTRATION OF EVACUEE PROPERTY:

1. Have the appeal registers been :

maintained properly.
2. Are there any items of evacuee property :
under the administration in the District? if
so, give details, Is the income on these
properties promptly realized and credited
to the personal deposit Account of the
assistant Custodian concerned / Furnish
details of the property and the annual
income derived.
3. Has the RDO (Asst Custodian) taken :
prompt action to obtain replies from the
Tahsildars on the audit reports.

19. TREASURE TROVE

1. Were any cases brought to the notice of :
the RDO for disposal under the Treasure
Trove Act? If so give full details.

20. MAGISTERIAL:

1. Are the periodical returns submitted by :

the subordinate executive Magistrates
reviewed critically by the Divisional
Magistrate?

2. Are the Registers under the Indian Arms :

act, maintained properly ? have they
been checked with the Mandal register
every calendar year?

3. No.of Magisterial enquires in the disposed :

and pending in the Division

4 No of Cinema Theaters inspected by the

Revenue Divisional Officer during the
inspection Years?
5 If so cases booked during the inspection
details to be shown?

21 (I) ADVERSE SEASONAL CONDITIONS OTHER CALAMITIES:

1. Has the Division experienced failure of :
monsoons during the previous fasli or
during the current fasli? What are the
monsoons that yield rain to the Division
and what is the normal rainfall in a year
for those monsoon seasons? Furnish
normal rainfall particulars for the past 5
years.

2. What is the extent of crops affected due :

to the failure of monsoons? What is the
Land Revenue foregone by way of
remissions? Has there been
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postponement of land Revenue

Collections due to adverse seasonal
conditions? Give full details if there are
such cases?

3. What is the total cost of the relief works :

programmed for execution? Was
adequate and timely relief given to the
needy riots by granting loans etc.?

4. Were there unduly heavy rains the period :

covered by the inspection causing floods
resulting in breaches or other damages to
irrigation sources? Have all such damages
been repaired promptly?

5. What is the extent of crop loss if any :

owing to the floods and the land revenue
foregone by way of remission?

6. Has prompt effective action been taken in :

arranging flood relief?

7. Were there any other widespread :

calamities like drought, lighting, during
the period covered by the inspection? If
so how was the situation met? Give full
details?

8. What is the present position of the :

Cyclone stores in the Division ? Is it well
equipped? Whether any initiative has
been taken to add now items. Whether
the existing items are maintained
properly?

9. Apadbandhu schemed, details of No.cases :

disposal and pendency?

22. GRIEVANCE CILL

a) Whether grievance cell is functioning in :

the Division / Mandals.

b) Total no.of cases, disposal and pendency :

(More question on citizen)
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23. OFFICIAL LANGUAGE:

1. Whether the signboard of the office and :

the name boards of officers and section
were displayed in Telugu?

2. Whether all the registers (Personal, :

periodical registers and arrears lists etc)
are maintained in Telugu by all the
Clerks? If any of the Clerk are not
maintaining the registers in Telugu what
action was taken for their maintenance in
Telugu? Discuss in detail?

3. Whether the District Official language :

review committee was constituted and if
so many meetings of the Committee were
held? Discuss about the implementation
of the decisions taken of the committee
meeting

4. Whether the subordinate officers are :

submitting the progress report every
month regularly and whether they are
being reviewed by the RDO ? If the RDO
sending monthly progress report to the
Collector regularly, point out the delays,
if any?

5. Are the communications intended to :

Lower officers (in non-statutory matters)
issued in Telugu, if so the percentage of
such communication be indicated?

6. Whether Telugu Typewriter ere supplied ?

How many pages are being typed daily in
Telugu ? if there is no Telugu Typewriter
what action was taken to procure it.

7. Whether the officers are passing orders in :

the files in Telugu?

8. Whether all the staff members know :

Telugu (both reading and writing)

9. Whether a questionnaire for inspection of :

subordinate offices has been prepared in
Telugu and whether it is being followed
during inspections?

10. Have instruction been issued to sub- :

ordinate officers to use Telugu as medium
of correspondence
 Page 19 of 28

24. CIVIL SUPPLIES

1. House hold supply cards / Fair price :

shops

a) Card position No.of white No.of No.of Antyodaya No.of Annapoorna

cards Ping Annayojana scheme scheme free of
cards cards (25) Kgs cost 10 kgs
P.Head P.Head

Urban:

Rural:

b) Whether any bogus cards white & Pink :

have been weeded out during the period
under report?
c) No.of fair price shops functioning :
(category-wise)
i) Co-operatives
ii) SC/ST
iii) Physically Handicapped
iv) Women
v) Self-employment scheme
vi) Others
d) Village –Fair price shop ration :
e) Fair price shop-card ration :
f) Fair price shop-population ratio :
g) Are the present fair price shops sufficient :
or is there any need to open new shops

2. COMMUDITY COVERAGE:

a) Are the commodities allotted sufficient or :

any additional allotments are required?

b) Off-take (month-wise allotments / :

quantities lifted to be furnished)

3. FOOD ADVISORY COMMITTED:

a) Are the food Advisory Committee :

constituted at various levels as per the
guidelines issued in G.O.Rt.No.714 & A
Dept., dt: 6.6.83 & G.O.Ms.No.99 F&A
dt.25.2.86?

b) Are there any meetings to be conducted :

are not
 Page 20 of 28

4. RICE MILLING INDUSTRY:

a. How many rice mills are functioning in :

the Division category-wise with capacity

b. Are all the mills licensed? :

c. How many of the mills are modernized? :

d. No.of unlicensed mills and action taken to :

regularize the same

e. Action taken on the applications under :

rice milling industry (Regulation) act
1958 may be scrutinized, with reference
to delays etc, in the submission of reports
by subordinate officers (mention some
badly delayed case specifically)

5. PROCUREMENT:

a. Mill levy :
i. Target fixed for the Division to :
FCI/APSCSC

ii. Quantity of levy rice delivered to :

FCI/AOSCSCI

iii. Whether the register showing the :

particulars of targets mill-wise and
dealer-wise fixed for each season and the
achievement made is maintained?
Whether the BSO has verified it at
random?

6. LICENCES:

1. How many licenses are functioning : Wholesale Retail

a. Pulses
b. Kerosene/Petroleum products

2. Is there a register showing the number of :

licenses in the Division

3. Are the licenses renewed up to date? If :

not reasons for the delay? Has the BSO
ensured that the licenses are not carrying
on the business?

4. Whether the prescribed fee for grant of :

license? Renewal or issue of duplicate
license collected properly.
 Page 21 of 28

5. Are all the registers prescribed :

maintained? Are they being checked by
the BSO /have the alterations indicating
the place of business /go downs approved
by the licensing authority been carried
out in the license registers?

6. No. of 6(A) cases booked during the

Inspection Year.

7. KEROSENE:

1. Is the allotment made sufficient? :

2. How may retailers/wholesalers are :

functioning in the Division/Mandal?

3. Is there any necessity to open more retail :

outlets?

4. How many non-domestic users of :

kerosene were issued special permits
quantity issued and the service charges
collected.

8. DISPOSAL OF CIVIL SUPPLY CASES:

a. How many cases are pending with RDO in :

the beginning of the year

b. How many disposed during the year :

c. Pending as on 31.3. of that year :

d. No.of fair price shop dealer who have :

been given licenses under Gruhamitra
Schemes?

25. LAND REFORMS (COAH ACT 1973)

1. DISPOSAL OF CASES:

a) No.of declarations voluntarily filed :

b) No.of declarations received in response to :
section 8(2) notice issued
c) Total no.of declarations received :
d) No.of cases decided :
e) No.of surplus cases :
 Page 22 of 28

f) No.of non-surplus cases :

g) Balance of cases still pending, if any :
h) Cases remanded by corts :
i) Cases re-opened under section 4(a) :
j) Total for disposal (h+I+j) :
k) Cases decided but of col.j :
i) LRAT
ii) High Court
iii) Supreme Court of India
l) Balance of cases pending (J-K) :
m) No.of cases pending due to stay orders of :
the
i) LRAT
ii) High Court
iii) Supreme Court of India
n) No.of cases in which counters were filed :
out of col. (M) if the appeals are filed by
the private parties

o) No.of cases in which appeals were filed :

with delay before the LRAT and High
Court by the government case wise
details, with reasons for such delay
should be given.

2. DETERMINATION OF SURPLUES LAND: wet dry

i. Extent determined surplus :

ii. Extent involved in cases of statutory :

period for filling appeals and CRPs is yet
to expire

iii. Extent covered by pending appeals and :

CRPs

vi. Reduction in surplus determined due to :

decision in appeals / CRPs or sunder
section 4(a).
v. Total extent (col.I,II, III & IV) :

vi. Balance area available for taking :

possession col (I,V)

vii. Area in which 10 (3) orders were passed :

and communicated the RDOs

viii. Cases pending with the RDOs for taking :

over possession with case wise details
and dates of reference and whether RDO
personally inspected in dealing subjects
or not.
 Page 23 of 28

ix. Area taken possession :

x. Percentage of area taken possession :
(Co.VII-VI)

ASSIGNMENT For Agriculture purpose: For house site

a. Extent of land assigned :

b. No.of cases in which mutations effected :

SC/STs/BCs/OCs No. Area assigned

c. Extent yet to be assigned when the work :

will be completed

d. No.of cases in which compensation is yet :

to be determine and yet to be paid

3(a) APPEALS AND CRPS

a) No.of appeals filed by parties :

b) No.of appeals filed by Government :
c) Total :
d) No.of CRPs filed by parties :
e) No.of CRPs filed by Government :
f) Total :
(b) DISPOSAL:-

a) No.of appeals disposed in favour of :

declarants

b) No.of appeals disposed in favour of :

Government

c) No.of CRPs disposed in favour of :

Government

d) No.of CRPs disposed in favour of :

declarants

e) No.of appeals remanded :

f) i) No.of cases in which proposals for :

filling of SLPs were sent to the
Commissioner with dated of submission
case wise details.
ii) No.of cases in which GP opinion and
the judgment have not been received out
of the cases disposed of in Co.5 (b) (d)
 Page 24 of 28

4(a) amount due for recovery from beneficiaries of assignment as on April of

the year

1 Area :
2 No.of beneficiaries :
3 Amount to be recovered :
b) Amount recovered :
1. area
2. No.of beneficiaries
c) Balance amount yet to be recovered
1. area
2. No.of beneficiaries

26. INSPECTION REPORTS / AUDIT PARAS / AUDIT OBJECTIONS:

1. How many inspection reports of the AO :

are pending as on the date of inspection
relating to the RDO and subordinate
offices (Give figures separately for
Divisional and subordinate offices under
the head receipts and Expenditure.

2. What is the range of pendency (year- :

wise) and what steps have been taken for
their speedy disposal?

27. TOURING

1. Have the tour reviews of the Revenue :

Divisional Officers/ MSO’s and Revenue
Inspectors and the tour statement of for
the half year been submitted punctually
to the Collector No.of days toured per
month by the RDO

2. Do the tour statements of the RDO reveal :

that touring is well spread and adequate?
(To be answered by the inspecting
officer)

3. Whether the RDO following the :

G.O.Ms.No.374(Dept,) dt.22.8.2002 while
touring which ensure proper coverage of
backward / un developed areas
 Page 25 of 28

28. IMPLEMENTATOIN OF GO’S ISSUED ON GOOD GOVERNANCE:

I) i) how many weekly meetings of the staff :

of the Divisions held by the RDO during
the year of inspection. Month wise
details
ii) a) files pending at the beginning of the :
year of inspection
b) added during the year :
c) disposed during the year :
d) balance at the end of the year :
e) percentage of files disposal during :
the year of inspection

29. COMPUTERIZATION:

1. What is the stage of the Computerization :

of Land Revenue Records pertaining to
data entry of Adangal Col. 1 to 31

2. What is the present position of updating :

of Revenue Data?

3. What is the position of updating of MPHS :

data of all the mandals of the Division

4. What is the condition of hardware? Are :

they being maintained properly?

5. Are all certificates being issued on :

computer such as caste/Income ?

6. Whether mutations are being effected :

using the mutation module? Furnish the
no.of mutations done during the year

7. Whether Sub-Registrar data incorporated :

regularly in Revenue Records either by
SRO/MRO integration or by manual
method which was prevalent earlier?

8. Give details of Caste/Income certificates :

and extracts of Pahani / Adangal ROR/
issued in the district through computers
separately.

9. If some of the certificates issued :

manually, when they will be issued
through computers?

10. What is the stage of the FMS :

implementation in Divisional offices
 Page 26 of 28

11. Whether any difficulties faced and what :

steps to be taken to solve these problems
so that total implementation of FMS can
be done?

12. Whether internet facility is available in all :

Mandals if not what action is being taken
to ensure connectivity for all mandals in
the Division?

13. Whether all correspondence is sent on e- :

mail? If not? Reasons for short fall ?
reasons for short fall ? Furnish the details

14. Whether the training is being imparted on :

a continuous basis to cover all the
employees in the Division

15. Whether training is imported by well :

qualified persons who are acquainted with
Revenue procedures?

16. Whether any syllabus is being followed :

for training on Computerization

17. Whether each Mandal is provided with 2 :

or 3 computer trained persons?
18. Whether MROs all are trained and :
conversant with handling computers or
not?

19. No.of personnel covered training during :

the year category wise?

20. No.of left out personnel :

30. CITIZEN CHARTER

1. Whether citizen charter is being :

prominently displayed in all Revenue
Offices

2. Whether time-frames as per the Citizen :

Charter are adhered to? Reasons for an
short fall?

31. JAMABANDHI:

1. Whether Jamabandhi being conducted in :

the Division.

2. No. Of Mandals completed Jamabandhi :

during the inspection years

3. No. of mandals to be completed in the

inspecting year
 Page 27 of 28

32. ELECTIONS:
1. Has the annual revision of the :
Electoral Rolls been
completed according to the
programme approved by the
Government?
2. Have the preliminary or the :
final publication of the rolls in
the intensive and non-
intensive revision areas been
completed by the dates fixed?

3. What Special staff is working :

in the Division for election
work and what is the period
of sanction for it?

4. Were elections, if there were :

any, (during the period
covered by inspection) for
either the State Legislature or
the Parliament properly
conducted?

5. Were there any instances of :

“Repoll” or “Adjourned Poll”
during elections due to the
irregularities committed by
the Polling Personnel? If so,
what was the action taken
against the persons
responsible for such
irregularities?

6. Have all the Election Records, :

in respect of the Elections for
been sorted out and
preserved as required under
the rules.

7. Have the Election Records :

ripe for destruction during the
current year been effectively
destroyed?

33 RECENT GOVERNMENT ORDERS :

REGARDING ASSIGNMENT OF
GOVERNMENT LAND

34 REGULARIZATION OF GOVERNMENT :
LAND UNDER G.O.Ms.No.166.
 Page 28 of 28

APPENDIX–A

1. Distribution Register.

2. personal Register

3. New case register

4. Fair copy Register

5. Dispatch by post and local delivery book

6. Stamp Account

7. Periodical register

8. Call book

9. Security Register

10. Copy application Register

11. Record Issue Register

12. Government Suits Register.

 Page 1 of 24

INSPECTION QUESTIONNAIRE FOR TAHSILDARS OFFICE

INSPECTION OF:

For the period from to

1. Name of the Inspecting Officer :

2 Date of Inspection :

3 Period of Inspection :

4 Name of the Tahsildar, who worked :

during the period

5 Mandal Statistics :

a) Whether Urban or Rural Mandal :

b) No.of Villages :

c) Names and No.of Major Panchayats :

falling in the Mandal

d) Mandal Population :

e) No.of Agency Villages :

6 Total Geographical Area of the :

Mandal

7 Brief comments on the office :

accommodation indication whether it
is Govt. Oriented building. Whether
accommodation is sufficient, whether
building is maintained properly

8 Comments on the maintenance of :

record room and arrangement of
record room and arrangement of
record disposals therein
9 Whether progress under impartment :
items of work is displayed
prominently in the Tahsildar’s room

10 Whether there is notice board for the :

public display of notices

11 Indicate details of vacancies of :

various posts during the year with
duration
 Page 2 of 24

12 Whether a rectification report on the :

points raised during the last
inspection has been sent or not. If
sent, a copy of the same should be
enclosed

II JUDICIAL CASE WORK:

1. Progress in disposal of case under preventive sections of Cr.P.C

No.of case s
pending at the No. disposed
Category of No. Initiated
Sl.No. beinning of the Total during the
Cases during the year
year of year
inspection

2 Comment on the item taken in the

Disposal :

3 Examine one case file under each

category and comment on the
procedure being followed in recording :
evidence and serving notices etc.,
and the drafting and quality of the
preliminary and final orders passed.

4 Comment whether the amount of

securities taken for keeping peace on
good behaviour are adequate. :

5 How many cases of atrocities on S.C/

S.T were registered during the year
comment whether the Tahsildar, has
taken prompt preventive action
under various previsions of Cr.P.C. :
whether monetary relief was
promptly distributed, whether
agricultural lands and house sites
were assigned promptly whether
action has been taken on all the
items as per check memo on the
subject.
 Page 3 of 24

6 How many criminal cases initiated as

Judicial Magistrate II class under :
Bonded Labour abolition Act., what is
the progress in disposal. Comment
on the quality of orders.

7 In how many villages punitive Police :

force posted. What is demand under
punitive fine. What are collections
whether appointment has been
made.
8 Whether Tahsildar, is taking prompt :
preventive action in tackling
irrigation disputes, boundary
disputes crop disputes and
possession disputes to prevent
breach of peace. Comment with
reference to specific cases.

9 No.of cases taken on file and decided :

under A.P. Agricultural Indebtedness
(Relief) Act. Comment on pendency
if any.

10 Whether the Mandal Level Arms :

Register is maintained and kept upto
date

11 AGENCY JUDICIAL WORK :

a) No.of Civil cases pending with :
Agency, Munisiff at the beginning of
the year, No.o frilled during the year,
the year No. disposed off, pendency
No. pending more than 6 months, 1
year or more than one year.

b) Disposal of pendency of criminal :

cases of II class court.

c) Performance under registration of :

documents

d) Performance under registration of :

documents

e) Pendency and disposal of cases :

under other agency regulations.

I :
II
III
IV
 Page 4 of 24

f) Disposal of enquiries for granting :

permission for transfer of land from
tribal to tribal in agency areas.

g) How many fresh cases of transfer of :

land in violation of ALTR have been
detected during the year referred to
the Spl. Dy. Collector (TW)

III REVENUE CASE WORK :

1. Restoration of transfer of assigned :

lands. How many cases initiated
under A.P. Assigned lands (Prohibition
on Transfer ) Act, 1973. In how many
cases, purchaser evicted and land
restored to assignee. Comment on
procedure and quality or orders and its
implementation. How many cases
Criminal prosecution launched
(including houses sites).

2 Resumption of Assigned lands. How

many cases initiated for resumption of :
assigned lands for public purpose and
/ or for violation of conditions of
assignment, comment on the
justification of action, procedure and
quality orders.

3 Cancellation of Irregular Assignments. :

How many cases detected under this
category and what steps taken to get
the pattas cancelled.

4 Released of Bonded Labour. How :

many cases detected and released
during the year, whether the enquiries
are done systematically in such cases.
Whether rehabilation measures are
taken as per check memo.

a) Whether registers prepared in :

Forms A,B,C,D,E are maintained.

b) Total No. of bonded labourers :

released upto 1st inspection amount
paid towards monetary relief and
details of rehabilitation measurers
taken up and amount spent.
 Page 5 of 24

c) No.of bonded labourers released :

during the period covered by the
present inspection amount paid
towards monetary relief and the
details of rehabilitation measures
taken.

d) Whether enquiries are done :

systematically before releasing the
bonded labourers.

e) action taken against the lords :

practiced bonded labour system.

5 HOMESTED ACT: :

Comment on the implementation of :

this Act in the Mandal No.of cases
detected, filed under the Act and No.
disposed off and pending.

6 A.P. LAND ENCROACHMENT ACT. :

How many cases of unauthorized :

occupations of Govt. land by ineligible
Sivaijamadars are on record but
evictions not done. How many cases
of occupations of objectionable nature
are pending for eviction. Reasons for
not carrying out but eviction. Are there
cases of evicted persons reoccupying
the lands. If yea, what action is
taken.

a. In how many cases encroachers :

have filed suits in Civil Courts and
obtained stay orders against eviction,
whether counters are filed promptly in
all such cases.

7 A.P.NON AGRICULTURAL LAND :

ASSESSMENTS ACT:

How many appeals filed before :

Tahsildar, under the Act. Time taken
in disposed.
 Page 6 of 24

8 A.P.RECORDS OF RIGHTS LAND :

ACT

How many applications received for :

change of entries in R.O.R. Register
and Pattadar Pass Books, whether any
pendency. Comment on time taking in
disposal.

9 PATTA TRANSFER MUTATIONS. :

How many applications received during :

the year, out of which in how many
cases mutations have been ordered:
a) without sub division record b) with
sub division record. Whether changes
are being carried out simultaneously in
all permanent Mandal and Village
accounts like a) Village Map b) F.M.B.
Tippan c) Fair Adangal / R.S.R./ R.O.R
registers e) Pattadar Pass Book f)
Pahani Patrika. (Revised V.A.No. 2) g)
Village 10(1) Accounts.

1.. How many cases of Patta Transfers :

due to inheritance taken up suomote
byb the V.A.O.

2. Indicate no.of intimations for :

mutation / transfers received from Sub
Register’s Office and whether it has
been attended to
3. What is the total No.of mutations :
effected during the year under
inspection.

4. How many mutation appeals were :

filed before Tahsildar, and their
disposal.

10. Appeals for correction in cultivation

account

How many appeals filed before the :

Tahsildar, for correction of village
accounts against the wrong entries
made in cultivation account by V.A.O.
writing cultivation name or crops
cultivated etc., what is the result of
such appeals and procedure followed
in ordering correction of accounts.
 Page 7 of 24

11 Appeals in correction in birth and

death register

How many appeals filed disposal and :

quality of enquiry conducted

12 Recovery of revenue and other dues :

under R.R.Act.

13 How many Civil Suits/ Injunction Suits :

appeals etc. pertaining to the mandal
are pending trail in various Civil
Courts. How many dates are utilized
by Mandal staff for attending to court
for assisting the G.P. /A.G.P. without
summon from the court.

IV COLLECTION OF LAND REVENUE AND OTHER DUES.

Demand Collection balance

Item
Arrear Current Total Arrear Current Total Arrear Current Total
1. L.R
2. NALA
3. D.C
4. DMF
5.
Loans
6.
P.S.D.

2 Scrutinize D.C.B. Under the following heads :

Comment on :

a) Land Revenue :
b) N.A.L.A. :

3. Details of Non-collectable Items. :

4 Case wise stage of pending :

misappropriation cases in the mandal
Comment

5 Verify register for issue of L.R. :

receipts and chittas

6 Verify Mandal Daily collection Chitta :

for L.R., N.A.L.A , D.C., D.M.F. and
Miscellaneous items and comment.
 Page 8 of 24

7 Verify treasury Reconciliation Register :

and comment

8 Verify Loans ledgers as sample basis

and offer comments with reference to
their maintenance periodical
reconciliation, up to date posting of
collection and calculation of interest
on out staging loans.

9 Verify Village Cash Accounts :

(randomly for one or two VRO’s and
also comment on the following its)

a) Whether daily collections are :

posted in the patta wise D.C.B.

b) Whether L.R. Receipts and daily :

chittas are regularly reconciled.

c) Whether Asamivari Bakijabitas are :

prepared for each village

d) Whether reconciliation for Village :

cash accounts with mandal accounts
done mandal accounts is done
regularly.

10 Maintenance of B.Memo Register :

scrutiny of accounts on sample basis
and offer comments on the
categorization of occupations and
charges levied thereon.

11 Scrutinize water rate register and :

comment on its maintenance

12 Comment on the calculation and :

adjustment of cases to local bodies.

13 Is process register maintained for :

recoveries under R.R.Act.

V MAINTENANCE OF BASIC MANDAL

RECORDS:
A) Prepare a list of villages for which
basic records

1.Village Maps two copies :

2. F.M.B.(all Valumes) two copies :
3. Fair Adangal / R.S.R. (two copies) :
4. R.O.R. Register (two copies) :
 Page 9 of 24

B Comment on the maintenance and

updating of the following important
registers.

1. D.Patta Register :

2. Eksal Lease Register :

3 Register of other category of grants of :

lands like long-term leases
permissions for temporary occupants,
licenses granted to grow trees on
poramboke lands, tree pattas
granted.

4 Register of poramboke handed over :

to local bodies

5 Register of irrigation sources :

6 Surplus lands distribution Register :

7 Register for the lands acquired for :

house sites indicating area acquired in
every village, plots allotted (including
cancelled) balance plots available for
grant

8 Register of Govt. lands suitable for :

house sites identified in each village
for future use and up to date grant of
sites and balance.

9 Master file of all layouts prepared for :

allotments of house sites (both on
Govt. land and acquired lands)

10 Register of assignment applications :

11 Register of house sites applications :

12 Register or new survey fields and sub :

divisions.

13 Stone depot/ stock register D.C.B. for :

collection of Survey Charges and
stones value

14 Patta Transfer Register :

15 Register for change of Classification :

of lands and conversion.
 Page 10 of 24

16 Library Books Register :

17 Stocks Register for :

a) Consumable articles :

b) Non consumable articles :

c) Is there a stock register for :

stationary and forms whether
periodical checks have been
conducted under proper certificates
appended in the register.

18 Issue of certificates :
1. Community Certificates :
2. Income Certificates :
3. Nativity Certificates :
4. Land holding certificates indicate :
no of certificates issued during the
year under each category what is the
nature of enquiry done before issue of
each category of certificate. Whether
certificates are being issued within 15
days time or more time is taken. If
so reasons for normal delays.

19 SOCIAL SECURITY PENSIONS :

How many applications are recived for grant of (i) OAPs (ii) Widow
Pensions (iii) Unemployment allowance for Physically Handicapped (iv) Landless
Agricultural Poor Pensions (v) Maternity Allowance etc.,

Received Sanctioned
Sl. Proposal
Item during the during the Rejected
No. submitted
year year

20 Whether the register of villages :

indicating revenue Villages with their
recognized hamlets is maintained in
the Tahsildar’s Office indicating
population particulars

21 Copy applications Register :

 Page 11 of 24

22 Other important registers according :

to manual. Comment on the
maintenance of the following
important registers at mandal levels

a) Mandal A.B.C.D.E. Registers :

b) Mandal Registers 1,2,3,4,5,6,7,8, :

8A,11,12, 18,19,22,24,26,27,

V PROTECTION AND DISOPOSAL OF GOVERNMENT LANDS

1 Communal lands: Whether village :

wise list of communal porambokes
indicating Survey No. and nature of
poramboke is uptodate, whether this
register indicate to which of the
whole or part of the porambokes are
under unauthorized occupation.
Nature and extent of occupation and
action to evict objectionable cases.
Is there any periodical regular
inspection of conversions from
porambokes to ayan have been
ordered and whether the action is
justified in each case.

2 Waste Lands: What is the extent of

Waste / Banjar lands in the Mandal.

a) Fit for cultivation and (b) unfit for :

cultivation. What steps have been
taken to assign the lands fit for
cultivation (excluding valuable land)
to landless poor agricultural
labourers. Whether any part of these
lands is under Sivaijama cultivation.
if yes, give details of cases fit for
assignment and eviction separately
and what follow up action is taken in
the direction.
3. Lands Unfit for cultivation:

Whether Survey Number wise extent :

and other details of waste land (both
banjar and porambokes are available
in Mandal Office. Whether copy of
this list has been supplied to the Dist.
Forest Officer, (Social Forestry) and
DRDA to enable them to inspect and
identify lands for social forestry and
waste lands development schemes.
 Page 12 of 24

4 Tree growth on Government lands:

Whether there are Govt. Lands :

(Under all categories ) with natural
tree growth there on. Whether such
areas have been identified and
entered in the P.O.B. or other
register avoid assignment in future
with a view to protect tree natural
growth whether village servants are
being made responsible for protection
of trees on Govt. lands. How many
cases of illicit felling of trees on
revenue lands have been noticed
during the year indicate value of
produce what action taken to launch
prosecution, criminal complaint,
whether timber has been recovered
seized and proceeds accounted for in
Govt. revenue.

Please indicate how many

No.of trees were failed during the
period of last three years to construct
housing colonies in the mandal.
What is the value of the timber, with
whose permission, there tree were
cut.
Please scrutinize assignment
pattas (including house sites) on
sample basis to ascertain whether
no.of standing trees are noted there
in and whether express conditions
have been mentioned that assignee
will not have right to cut the trees
standing on Govt. land assigned
conditionally.
5 Protection of Valuable lands:

Whether the Govt. lands lying in 2 :

K.Ms radius or urban areas,
Municipalities, Major Panchayats and
Mandal Head Quarters have been
listed (including lands leased or
assigned on D.Patta) and entered in
P.O.B. whether detailed map of
Mandal Head Quarter Villages within
2K.Ms of radius has been prepared
indicating and occupied Govt.Lands
etc., details and whether the copy of
the sketch has been sent to town
 Page 13 of 24

planning dept. Divisional Office,

whether all unauthorized occupations
on Govt. lands have been removed.
6 In Case of coastal Mandal details of :
Govt. lands in 5 K.M.s from High
Water Mark whether all encroachers
are evicted.
7 ASSIGNMENT:

A) 1) Assignment of vacant Govt. Land :

2) Assignment of unsurveyed area / :
unreserved area under cultivation

3) Regularization of eligible Sivaijama :

Cultivations

4) Eviction of ineligible and :

subsequent assignment

5) Tank bed leases in unobjectionable :

cases
6) Grants under Tree Tax Patta :

7) Grants under Tree Tax Patta :

8) Eksal leases for Agricultural :

(other than tank beds)

9) Permission granted for temporary :

occupations for agricultural / Non
Agricultural purpose

10. Areas granted under minor :

mineral concession rules

11. Long term leases for non :

agricultural purposes (industrial and
mining )
12 House site pattas granted on :
Govt. Lands

13. House sites on acquired lands : SC ST BC OC

duing the year Total

2003 :
2004 :
B Comment on the nature of the :
enquires made in each of the above
cases of grant of land

C Whether tree assignments are made :

strictly to landless poor agricultural
 Page 14 of 24

labourers. As per norms in force

whether eligibility is being enquired
properly

D Whether procedure prescribed in :

select6ion of beneficiaries issue of
notices etc. are followed.

E In case of grant of lands, there are :

assignment and Eksal leases, indicate
whether grants are made strictly for
the period necessary in every case.
Whether the area and period of grant
are not inexcess or requirement in
each and other case. Whether
appropriate lease rent tree tax etc.
are charged in all such cases and
collected.

F Whether S.D. Records have been :

prepared in all cases and permanent
changes carried out in Mandal and
Villages records.
8 Alienation / Transfer of Govt. Lands. :

a) How many cases pending at the :

beginning of the year. How many
received during the year. Total
proposals submitted in complete
shape, balance pending
b) Comment on the proposals :
pending with Tahsildar, for more than
3 months
C) Out of (b) how many cases :
advance position was handed over
d) indicate whether in all cases of :
transfer / alienation ordered. Change
have been carried out in permanent
records
e) Comment on regularity and :
frequency in conduct of mandal
Assignment committee meeting and
follow up action on the resolutions.
9 EVACUE PROPERTY :

A What are the evacuee properties :

available and how they are disposed
off
B Whether all the immovable evacuee :
properties have been disposed off
duly following the rules and
regulations
 Page 15 of 24

C Is there any balance of evacuee :

property still available disposal if so
due how they are maintained
10 WAKF PROPERTIES

Are there any Wakf properties if so :

how they are being maintained.

VI LAND ACQUISITION FOR HOUSE :

SITES
1 Indicate in how many villages so far :
land has been acquired for granting
house sites no.of cases and areas
acquired. Whether entire area has
been assigned indicate village wise
no.of plots still to assigned.

2 Has the Tahsildar, identified villages :

where land is yet to be acquire3d and
prepared action plan for current year
as well as prospective plan

3 Indicate the no.of house site pattas SC ST BC OC

granted on acquired lands during the Total
year and cumulatively give caste wise
breakup also

Granted up to 2002 :
During the year 2003 :
During the year 2004 :
4 Whether register is maintained for :
registration of applications for house
sites and result of eligibility need
enquiry done. Whether through
verification is being done about
income assets and need each case
before granting or rejecting
applications
5 How many applications for grant of :
house sites are still pending for more
than 3 months indicate reasons for
delay

6 Indicate the No.of house sites

granted during the year and
cumulatively under the fallowing
priority categories

Category No.granted Cumulative

During the year Grant
 Page 16 of 24

1 Persons engaged in unclean

occupations
2 Bonded Labourers
3 S.C/S.T victims of atrocities
7.A Action Plan and performance under
land Acquisition for house sites
during the year of inspection
No.of No.of No.of Area
Villages Cases Sites Ac. Cts

Action plan :
Achievement :
B Budget provided for acquisition :
expenditure, balance, comment on
the performance and shaped of
disposal of cases with reasons for
delay or non-disposal. Indicate stage
wise pendency
8 Ham many cases are pending for :
post award action. Indicate pendency
for more than 6 months with reasons
9 Are there nay cases where :
possession of lands has been taken
for grant of house sites even before
the initiation of proceedings under
L.A. Act.
10 Give details for the cases where land :
acquired but not utilized for house
sites purpose. Indicate reasons for
non utilization and future plan to
utilize it.
11 Whether any periodical verification is :
done for ascertaining.
A Allotted house site plots have been :
acquired
B If colony is constructed assignee is :
living in houses
C There is no sale of transfer of plots :
D There is no unauthorized occupation :
of vacant plots
12 Indicate in how many cases amount :
was deposited for compensation in
civil courts
13 In how many cases, Civil Court :
enhance compensation and total
increase.
14 Scrutinize four files on sample basis :
to evaluate procedures in enquiry
and processing cases and quality of
5-A enquiry, Award enquiry, P.V.
Statement etc.,
 Page 17 of 24

15 Whether special register in the :

prescribed in L A manual (formula) is
maintained.
VII LAND REFORMS:

1 Comment on the pendecy of work :

under A P Estates Abolition work if
any
2 Comment on the pendency of work :
under A P Inams Abolition work if
any.
3 A.P Ceiling on Agril. Land Holding :
Act.
a) No.of cases pending for taking :
possession after determination of
surplus land extent involved, reasons
for pendency.
b) Details of area taken possession :
but not assigned with reasons
thereof.
c) Progress in collection of land value :
d) Whether case wise ratio is :
maintained in assignment of surplus
lands. Indicate caste wise extent
assigned so far upto 2003/04 no
surplus land was assigned during the
period covered by inspection
e) Details of the lands assigned but :
not brought under cultivation,
whether report has been sent to the
Collector for sanction of land
Development Assistance in suitable
cases.

4 TENANCY ACT:

A No.of protected tenants confirmed :

with ownership ritght U/s 38(E)
whether there are any cases where
the 38(E) owners are not in
possession of lands. If so the details
to be furnished.

B No.of protected tenants yet to be :

issued patta certificates and reasons
for not issuing patta certificates to
them

C Total amount determined U/s 38(E) :

towards compensation to be paid to
the land holders
 Page 18 of 24

D Amount recovered and paid to the :

land owners
E No of cases pending for restoration of :
possession to the protected tenants
U/s 32 of Tenancy Act

VIII CIVIL SUPPLIES AND RELIEF

1 Functioning of F P Shops

a) No. of F P Shops sanctioned :

b) No. of shops functioning under :

valid authorization

c) SC/ST/PH candidates appointed as

FP Shop dealers @ 20 % and 2%

Societies SC ST BC OC SHG PH Total

d) Vacant since how long they are :

vacant and why

2 Credit to F.P Shop dealers :

A No.of cases sponsored to Banks :

B No sanctioned by banks :

C No.of repaying regularly what step :

taken to ensure repayment of loans

3 Transportation of essential :
commodities to villages
a) What is the mode of transport for :
giving door delivery of essential
commodities to F P Shop dealers

b) if a vehicle like Cabstarf /IFCO :

Huller Tractor is provided under self
Employment Scheme and placed at
the disposal fo Tahsildar, the indicate
i) Quantity transported through :
authorized vehicle
ii) Quantity transported by other :
means why
iii) The amount of loan taken for :
vehicle amount repaid balance.
Whether repayment is lagging behind
scheduled why.
 Page 19 of 24

c) Who is escorting the transport vehicle :

and what other measures taken of
ensure the stock is reaching the
villages.
d) If there is any revolving fund with :
Tahsildar, to meet expenses on
transport and hamalies. Is it
sufficient and kept properly.

4 Functioning of departmental stockist :

godown whether a Co-operative is
functioning at Mandal Level stockists
or it is being managed
departmentally. In later case, elicit
information the following aspects.

a) Commission notionally earned on :

turn over of various commodities
during the year

b) Expenditure on i) Godown Keeper :

ii) Watchmen /Helper iii) Godown
rent, iv) Hamali Charges, v)
Miscellaneous expenditure, Comment
on income and expenditure

c) Whether a separate account is kept :

for Esscom comodites and C.S.
corporation commodities being
handled in the Godown

d) How is storage condition and space :

e) Whether all demand drafts are :

promptly accounted and deposited in
Esscom A/c
5 Mandal Food Advisory and F.P Shop :
Level Food Advisory Committee
meeting are held Regularly or not

6 Allotment of commodities:

Whether there is standing monthly :

allotment of all commodities to
F.P.Shops under PDS calculated on
the basis of card strength and
eligibility of each card to draw
commodities or allotment is issued
every month

7 Off take of commodities :

 Page 20 of 24

Take randomly off-take of details of 1 `

or 2 months to see whether a F P
Shops are lifting all the commodities
to full allotment regularly. Point out
non lifting and enquiry about the
action being taken in such cases

8 How many inspection s of F. P Shops :

and other licenced premises done by
Tahsildar, / DT / MRI

How many cases filed before :

competent authorities for (a)
cancellation of licence (b) U/s 6-A of
E C Act if there are any norms for No.
of inspections by each functionary,
the reasons for shortfall if any

9 Whether copies of standing :

allotments and register of card
holders attached to each F.P shop is
supplied to the members of mandal
level and F P Shop Level Food
Advisory Committee Members

10 Comment on Mandal wise monthly :

allotments and off-taken during the
month

11 RELIEF: FIRE ACCIDENTS

No.of houses Amount
Damaged Rs.

How many cases of loss of lives or :

properties or damages thereof taken
place due to natural calamities like
fire flood, Heavy Rains, Cyclone,
attack by wild animals etc.
Comment whether eligible monetary :
relief has been promptly disbursed in
all cases
Comment on rehabilitation measures :
/ permanent relief measures taken if
any are required to be taken.

IX OFFICE ADMINISTRATION:

1 Verify cash balance physically :

comment
2 Scrutinize cash book, U.D Pay :
Register Acquittance Register Office
 Page 21 of 24

copies of Pay/ T.A / Contingency bills

to satisfy whether they are
maintained properly in accordance
with financial rules.
3 Indicate pendency of claims under :
T.A to Villages estt. / Motor Vehicle
maintenance, Other Office expenses
etc., which could not be paid during
the yuear due to inadequate budget
provisions.
4 Scrutinize Service Registers on :
sample basis to indicate whether they
are up to date regularly.
5 Verify C L Register :

a) Whether Register to watch the :

sanction of increments for the staff
working under Tahsildar, is being
maintained.
b) Whether temporary establishment :
register is maintained
6 Scrutinized Distribution Register and :
personal Register on sample basis
and comment
7 How many departmental enquiries are :
pending with Tahsildar, give case
wise delay and reasons
8 Verify Periodical Register and :
calendar of returns and comment on
delay in submission of periodicals
9 Comment on the business returns on :
the long pending references
10 Grievances and other petitions :
referred from Superior Officers. How
Promptly they are dealt with whether
petitioner is informed of the action
taken, comment on grievance
petitions pending for more than 15
days

11 Comment on the touring and night :

halts by Tahsildar,
12 During the tours how many :
inspections done for (a) irrigation
source, (b) Govt.Lands (c) Govt.
Hostels, (d) Village Accounts (e) F.P
Shops (f) Village Chavidies

13 No.of Village Chavidies , other :

maintenance condition expenditure
incurred during the year on their
repairs
 Page 22 of 24

14 Whether fair Extinguishers are there :

in the Office, if so how many are
there are they in working condition.
15 Whether a separate register for audit :
reports and audit objections is
maintained (a) The reports and
objections at the beginning of the
year received during the year and
reports and sent and the balance may
be indicated.
16 ELECTORAL ROLLS :

a) Whether Summary / Intensive :

revision taken place during the period
covered by inspection.
b) Whether proper care has been taken :
to preserve the rolls and records
17 Comment on general condition and :
hygienic condition of Mandal office
18 General Comments on the over all :
assessment of the functioning of
Tahsildar,
 Page 23 of 24

GENERAL REMARKS
 Page 24 of 24

GENERAL REMARKS
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