crestex S.O.

P C18/Security

Title Offices/Store Key Policy

Scope

This SOP is applicable company wide.

Purpose

To ensure proper locking of all offices within the premises of Crestex and to
provide general guidelines to users regarding key IN/OUT of offices keys.

Responsibilities

All users shall be responsible to ensure proper locking of offices.

Definitions Nil

Procedure

The following procedure shall strictly be adhered to in the true letter and spirit at all levels:-
a. All suspected locks be changed immediately by the office user.

b. Only one (original) key of the office shall be used for this purpose.
Duplicate/triplicate keys shall be deposited with security supervisor at Gate # 1.

c. Any official having more than one key of his office shall deposit the extra key with
security office at Gate # 1 immediately.

d. All office keys shall be given proper serial number by the security office.

e. Office in charge shall ensure that no fake key is prepared by the subordinates; in
case of occurrence, matter shall be brought to the notice of security office
immediately and disciplinary action will be taken.?????? ( complete the sentence ).

f. Respective office in charge shall send details of two authorized persons showing
their particulars (as per annexure-A) for deposit and withdrawal of key with one
person as main and the second as alternate to the CSO for his record.

g. Change, if any, in clause (f) shall be intimated to the CSO by the office in charge
accordingly.

Prepared by Checked by Approved by

Rev. 01 1/2 72101/I.PR.11/02

 crestex S.O.P C18/Security

Title Offices/Store Key Policy

h. Security Department will eEnsure that only authorized person is drawing and
depositing key in the morning and the time of shut down of office.

i. In case of more than one user, the other user of the office shall equally
be responsible for proper closing of office.

j. Late sitting officials shall inform and deposit key of the office to I/C security shift at
Gate # 1 and I/C shift shall ensure proper lock of windows/door of office
accordingly.

k. No excuse / regret shall be acceptedIn in case of loss/theft of office key by the

responsible person. In case of loss of key, a proper court of inquiry shall be
conducted by respective office head of department to knowing the facts and to take
remedial measures against this incident in future.

l. Office duplicate key shall be issued only on the recommendation of head of

department of respective office.

m. Office/store which are required to be opened round the clock, there key shall be
handed over to next shift in charge by the outgoing on a proper handing/taking
register.

n. VPs and AVPs will be issued extra keys for their offices

Annex A (Specimen of Certificate)

S# Emp # Desig Name Deptt/Zone Specimen of signature

Prepared by Checked by Approved by

Rev. 01 2/2 72101/I.PR.11/02