SECURITY AUDIT

2nd HALF 2023

 Introduction to the Managed Property

Building Profile

Celadon Park was developed by Alveo Land Corporation Managed by Ayala Land
Corporation, a group of dedicated to the highest standard of property maintenance and
services that include tenancy management and concierge. Celadon Park has 7,000 sqm
of open space, greenery and amenities at the ground floor and an additional of 5,000 sqm
of greens and open space at 5th floor podium level,
Resort like amenities such as a lounge pool and complementary Jacuzzi nook will serve
as an oasis to cool off, white private massage cabanas in the area reminiscent of a beach
hideaway in the tropics will heighten the leisure aspect of the community
Celadon Park planned to cater to the active needs of its residents by introducing amenities
such as a 25-meter lap pool where its resident’s investment in good health will start by
swimming a few laps a day, the value of investment in Celadon Park has the protection
that only a company with reputation can provide.
Celadon Park Tower Three is the final tier of Celadon Park completing an outstanding
community dedicated in preserving priceless relaxation and rejuvenation. The amenities
and features are simply brilliant and diverse, such as a Basketball court, children’s
playground, Game room, 5th floor Garden for exercise lawn and ground floor retail
shops Celadon Park Tower 3 has also boasts of 3 passenger elevator cars and 1
service elevator car. Tower 3 has consisted of 34 floors that there will be a total of 806
units from 8th floor to 33rd floor and will be a total of 451 parking slots from 2nd floor to 7th
floor.
 Outline of Presentation

I. Purpose- reason for making audit

II. Scope- Person interviewed, premises visited, procedures & programs reviewed

III. Communication equipment uptime, Operation Center operability, Mandatory

reports.

IV. Documentation & Recording - Information & date safekeeping procedures/system

V. Hiring & Deployment - OJT Guidelines, Agency hiring process, Deployment

procedures, Manpower

VI. Liaising Capabilities

VII. TI & E- Training programs, SPDP, proficiency enhancement initiatives, CS

Development

VIII. Incident handling & response - Handling & response capabilities, procedures and
readiness

IX. 4-Tiered Programs- APD Programs under 4-tier strategy

X. Findings- Discussion of all the subject matters reviewed

XI. Conclusion - Evaluation of protective measures identified in the “Findings”

XII. Recommendation -Appropriate protective measures that shall complement

existing measures, includes cost-benefit analysis for every recommendation
 I. Purpose- reason for making audit

• To comply the mandated order of ALI- APD to conduct annual Security Audit
under Ayala Property Management Corp.

• To check the current system based on the contract agreement between APMC
and Eaglewatch Security Services.

• To determine if the present management is sufficiently effective according to the

latest security system based to the upgraded strategy, tactics and methods of
criminals and other lawless elements.

• To determine if the services of its Security personnel reach the necessary

standard particular on giving customer service, facility maintenance and to the
full operation of security and safety.

• Also, to determine if the building rules and the agency regulation have still been
implemented.

• To identify the existing hazard so that effective and efficient countermeasures

will be applied.

II. Scope

This security audit report covers the three (3) aspects of security, such as personnel
security, document and information security, and physical Security thru interview key
personnel, review existing written property security guidelines and procedures, previous
security survey report, threat and risk assessment report, security and safety contingency
plan and all considered vital installations of Celadon Park Condominium.
 III. Communication and Reporting

Type of
Alert Code Reporting Time Means Addressee Reporter
reports

GREEN Security Status 0500H/1700 TEXT -APD/ OM Comcen

TEXT APD/ Comcen

RED Security Status Every two hrs OM/PM/BE/SCTY.MANAGER

Building Status 0530H1/430H TEXT ALI-APD/

GREEN OM/PM/BE/OpsCen/Dir Comcen

Building Status 0600H- 1400H- 1800H TEXT OM/ BE/ Duty Manager/. Comcen
RED 2200H- 0200H-0600H OpsCom

Immediately TEXT/Call/Email Comcen/DC

Incident -APD/ OM/PM/BE/OpCen/

Building Operation 1800H/2200H/0600H TEXT APD/ Comcen

Report OM/PM/BE/SCTY.MANAGER

DURING NIGHT

Weekly Every Friday of the Email DC

Operation Week/1500H APD/DUTY, PM/PM/BE
Report
 Communication Equipment Issuance

Type of Equipment Responsible Day Remarks

Hand held Radio Detachment Cmdr./ADC 1 Good Condition

Hand held Radio CCTV/ FDAS Optr. 1 Good Condition

Hand held Radio Back Door T1 & T3 2 Good Condition

Hand held Radio Reception Lobby 1 Good Condition

Hand held Radio Ramp Entrance 1 Good Condition

Hand held Radio Parking Roving 1 Good Condition

Hand held Radio Roving 1 ,2, 3 3 Good Condition

Hand held Radio Maintenance N/A Thru Cellphone

Communication

Hand Held Radio Property Engineer 1 Good Condition

Hand held Radio Building Engineer 1 Good Condition

SAMSUNG MOBILE DC/SIC 1 Good Condition

PHONE

PERSONAL COMPUTER DC/SIC 1 Good Condition

IV. Documentation & Recording

• Daily operation activities have been stored through records book. Its service
provider had their own records book based on the specification of information.
Housekeeping department has been provided records book for their daily
measurement of junk material, personnel records, material inventory etc. The
maintenance personnel also their had designated logbook for their daily activity,
equipment condition, equipment monitoring etc. The security personnel also their
have designated logbook. Key personnel of every department is the responsible in
keeping the records. It should no other person can see the information unless
authorize by the property manager and other higher authority.

• Celadon Park is equipped with personal computer to be utilized by detachment

commander and assistant detachment commander. Every report that had been
submitted to property manager and other concern party will be stored through draft
box to avoid losing of it in case corruption of PC happens, meanwhile the hard
copy is stored in the filing cabinet. Every file is discreet to all other person not
authorize to see it.

Types of recording logbook

• Visitors’ logbook
• Contractors Logbook
• Vehicle Monitoring Logbook
• Key Monitoring Logbook
• Incident/Accident Logbook
• Lost & Found Logbook
• Visitors Health Declaration Form
• House helper Logbook
• Confidential Logbook
V. HIRING & DEPLOYMENT
Eaglewatch Security Services hiring and deployment procedures

• Walk-in, and or referred by any individual was being entertained provided that he/
she will pass the following Eaglewatch Security Services standard hiring standard

• At least 5”8 and above

• Must at least high school graduate or at least 2nd year college

• Not more than 45 years old and not below 21 years old.

• Should have supported with local and national clearances

• Should have pass the Neuro Psychiatric test done in clinic accredited by
Eaglewatch Security Services

• Should pass medical examination of EAGLEWATCH accredited Physician/ clinic

• Should have pass written and actual interview to be conducted by HR department.

• Should at least two years’ continuous experience as security Guards

• Should at least three years’ continuous experience as Security Officer for Security
officer category.
VI. Liaising Capability

EAGLEWATCH Security Services are capable of networking with the government premier
investigation agency the National Bureau of Investigation and will assist in any
investigative works particularly on Security matters including collaborations with the
following government agencies.

• PNP
• DOJ
• LTO
• BFD
• DOH
• LGU’s

VII. TI & E - Training programs

• Every Security personnel employ under Eaglewatch Security Agency have

undergone with pre- employment seminar conducted by the owner himself of the
agency. It has giving encouragement and development on every individual before
they enter to their specific job. Part of the training is to develop the four (4) area
of life such Physical, Emotional, Spiritual and Financial area.

• Security personnel under CELADON PARK MANILA are continuously participating

in every program provided by APMC, Eaglewatch, APD and other training agency
 TRAINING PROGRAM
All security personnel are mandated to attend the Service Provider Development Program
every Saturday facilitated by the Detachment Commander which tackling various topic
from security and safety. Fire arms familiarization is also being conducted during Security
formation.

Training & Date of

Seminars Attended Accomplished By Conducted by
Training

ADVANCE FIRST JEFFREY LIANZA NOV. 08 TO

AID AND BASIC 11, 2022
REYNALDO ROSALES
LIFE SUPPORT HELD AT THE
RODRIGO HIDALGO
(CPR WITH AED) 6TH FLOOR START:
OF SPECIALIZED
CYBERPOD TECHNICAL
ETON ADVANCE RESCUE
CENTRIS
TRAINING AND
BARANGAY
SOLUTION CORP.
PINAHAN
QUEZON
CITY
PHILIPINES.

VIII. INCIDENT HANDLING & RESPONSE

EAGLEWATCH – CELADON PARK MANILA Detachment is doing checklist system to

ensure readiness and availability of needed equipment and manpower in the event of
emergencies
 Readiness Matrix

Security Manpower Security Telecommunication Government Forces

Equipment

FLSI/EFR- 2 MEDICINE KIT Cellular Phone 24/7 Brgy-350 3 min.

response

CCTV Operator- 2 9MM – 2 Fireman’s PNP-PCP 5 min

Telephone response

CONCIEGRE/RAMP Handheld radio Land Line Telephone BFP - 5 min response

DC- CSP Metal Detector HAND HELD RADIO Hospital 5 min

response

ADC- CSP ELECTRONIC

GUARD TOUR
SYSTEM (EGTS)

All movement should be aligned with the Ayala reporting policy. Existing procedure
provided by the APMC should be properly takes place.

IX – 4 TIERED PROGRAMS
Management support
Eaglewatch Security Services supports to Celadon Park Towers Security through the
following;
• Regular visiting of Property Manager

• Providing operation equipment & personnel benefits

.
• Personnel Uniform

• Medical Equipment

• Transportation Equipment

• Communication Equipment
 • Cash Advance

• Emergency Loan

• Immediate action for defective equipment.

• Immediate response for customer complaint

.
• Immediate response for client demand.

• Conduction of security inspection during night time.

• Investigator is readily available in any investigator works.

Eaglewatch has capability in networking to various local and national government

agencies.
Eaglewatch has fully supported to the APMC brand transformation program and capable
to supply any needed materials.

IX – 4 TIERED PROGRAMS
Due Diligence
At Present Eaglewatch Security – Celadon Park Security is continuously participating &
conducting with the following APD-APMC existing programs best practices.

• Physical Fitness Activity- Wednesday/Saturday

• Fire Arms Familiarization/ Four (4) Gun Safety Practices (Saturday)

• Heartedly Memorization of Code of Commitment/Service Commitment

/Preact/GO, Ethics, Conduct.

• Security Provider Development Program trainings

 • Guards Security formation

• Attending required management meeting

• Sending building status, Security status and incident report.

• Attending Daily Coordination Meeting

X- Findings
Person can access the building through its Main Lobby entrance in front of Celadon Park
while the persons with vehicle can access the building through Felix Huertas Street.
All house helper issued id system to identify them to its unit presently assigned.
Visitors are properly screen by the CSA and Reception guard. All visitors shall submit
their health certificate or fill up form of health Declaration and identification card in
exchange to the building I-d card

X- Findings

Type of
Potential Crime Strategy Temporary Possibility Recommendation
Target Countermeasures

CONNIVE Monitoring the Land line should

UNIT BUDOL- WITH house hold / in- 5 to 10 % be equipped with
HOUSE HOUSE
BUDOL out of house helps caller I-d to
HOLD HELP
determine the
identity of the
caller.
OBSERVED SAFETY AND SECURITY RISK &
HAZARDS

Hazard No. 1: Street fronting the building – vulnerable to vehicular accident

a. Observation:
No road hump installed along Vertex Road in front of CELADON PARK.

b. Risk/Hazard:
Passing vehicle might collide with the vehicle coming out from Celadon Tower 2 and 3 parking.
Pedestrian may also get hit by passing vehicle if vehicles speed is not minimized.
c. Recommendation:
Install a road humps. The primary objective of speed humps, and other traffic calming
measures in general, is to improve the environment and safety of a roadway by physically
controlling vehicle speeds.
Hazard No. 2: Unsafe Stair access

a. Observation:
Unsafe Stair access from elevators foyer area going to parking area.

b. Risk/Hazard:
Residents specially children going downstairs from elevators foyer area might get hit by a
vehicle moving too fast downward since the ramp is descending there is high possibilities
that vehicles are moving a bit faster even with a speed limit policy.
c. Recommendation:

Install a permanent or movable hump. The primary objective of speed humps, and other traffic
calming measures in general, is to improve the safety of a roadway by physically controlling
vehicle speeds. Speed humps promote both traffic safety and traffic flow.
Hazard No. 3: Substandard height of concrete wall fence

Observation: Substandard height of concrete fence approximately measuring to 2.5ft located

at the 5th floor amenity deck area.

Risk/Potential Hazard:
1. Building occupants especially children who attempt to get across the landscape and lean on
the substandard height of concrete fence and peep to the lower ground may accidentally slip
and fell to the ground floor.

Recommendation:
1. Install a cyclone wire supported with GI pipe and increase the height of the concrete fence to
prevent any accidental fall.
Hazard No. 4: Substandard height of concrete wall fence

Observation: Substandard height of concrete fence approximately measuring to 1ft located at

the 8th floor amenity deck area.

Risk/Potential Hazard:
1. Building occupants especially children who tempt to get across the landscape, lean on the
substandard height of concrete fence, and peep to the lower ground may accidentally slip and
fell to the ground floor.
Recommendation:
1. Install a cyclone wire supported with GI pipe and increase the height of the concrete
fence to prevent any accidental fall.
HAZARD NO. 5 : RETAIL BUSNESS AREA

OBSERVATION:
Potential for Theft and Pilferage

RISK/HAZARD:
such us shoplifting at the retail area modus operandi like Budol-budol or any similar modus that
could be transpired inside store of retail tenants and within retail business area.

RERCOMMENDATION:
Additional Deployment of Designated Security Personnel with specialized Training of ERT Recovering
retail and Perimeter that will render also as a Safety Marshal to oversee and ensure The Safety and
Security Deterrence of Retail Establishment which we Recommend the Service Charge shouldered to
retail owner.
HAZARD NO. 6: Main lobby and concierge

OBSERVATION:
Prone for Intruders and Break in

RISK/HARD:
1)if our sole on duty main lobby concierge security personnel is overwhelmed and occupied with
customers and transactions it is nearly impossible for him to screen/hold and verify potential threats
or suspicious identities that will try to break in, since our lobby posts security is decreased.
2) High Vulnerability for Theft and Pilferage
- since deterrent security personnel at tower 1 and 2 is removed it is possible for unit owners or
resident’s caretakers or housemaid with malevolence intention to them to seize the opportunity and
do his/her bad motives.
3) Stalkers
- this is a possibility to our certain high value residents especially to women that there are stalker just
lurking around waiting for opportunity to follow them and closely as they enter their condo units then
wave off to security guard that they’re with our residents. Without our Lobby 1 or 2 security to screen
or hold them this is a threat.

4) Banned Entities
- possibility of banned personnel to seize the opportunity to trespass if our main lobby concierge
security is occupied and distracted this is a serious threat to our VIP residents such as attorneys,
doctors or professional working residents with work related security threat to them without our
Lobby 1 and 2 securities to screen or hold them.

5) Obsolete and Defective Communication Device

- Defective and Obsolete Intercom Devices and its absence on certain units on tower 1 and 2 will
might delayed security responses during emergency or certain situation that requires immediate
security attention
RECOMMENDATION:

1) If thorough considerably retention of security detail at lobby tower 1 and 2.

2) Build Glass Door Enclosure Entrance and Exit with Door Access and Control System.

MAIN EXIT MAIN ENTRANCE

Door access and

Control system

3) Intercommunication Devices Rectification or Replacement.

Reviewed Guard Deployment during the conduct of Security Audit
Summary of Security Post and Posting

Post Deployment time Day Night Total

Detachment 0700H-1900/1900H- 1 1 2
Commander/ADC 0700H

Console Operator 0700H-1900/1900H- 1 1 2

0700H

Ramp Entrance 0700H-1900/1900H- 1 1 2

0700H

Parking Roving 0700H-1900/1900H- 1 1 2

0700H

Reception Lobby 0700H-1900/1900H- 1 1 2

0700H

Back Door Tower 1 0700-1900/ 1 N/A 1

Back Door Tower 3 0700-1900 1 1 2

Roving tower 1 0700H-1900/1900H- 1 1 2

0700H

Roving tower 2 0700H-1900/1900H- 1 1 2

0700H
0700H-1900/1900H-
Roving tower 3 2 1 3
0700H

Lobby Guard tower 1, 3 3 6

0700H-1900/1900H-
2, 3
0700H

Drop off Guard 0700H-1900H 1 0 1

1900H-0700H
XI – CONCLUSIONS

• 4-Tiered Programs (APD Programs under 4-tier strategy)

• Agency compliance as to the APD programs under 4-tier strategy was

being followed, they have the management support which is organized,
they have the capability to respond to any eventuality arises they also
followed client branding system and all programs were being diligently
observed.
• Consistent participation on every training and program would help the
management to eliminate or reduce the occurrence of accident and
incidents.

• Hiring trusted and suitable employee will produce advantages,

effective and efficient organization. Personnel security is the most
important aspect in any organization, with a competent employee, the
management will be productive and will eliminate the causes of any
security and safety adversary.

Prepared by: Noted by:

SO. Luisito R. Santos, CSP/BOSH Engr. Larry Alcantara
DETACHMENT COMMANDER Property Manager