LEARNING AREA: Empowerment Technologies Date: January 21, 2022

TEACHER: JOSHUA C. CABAÑEZ Grade: 12

I. Objectives:
By the end of the lesson, students should be able to:
- understand what mail merge is
- familiarize the steps in creating mail merge
- perform mail merge

II. Subject Matter

Topic: Mail Merge Generation
CS_ICT11/12-ICTPT-Ic-d-5

III. Materials: Laptop, Projector, MS word, MS Access, Paper

IV. Procedures
A. Preparation:
1. Opening Prayer
2. Greetings
3. Checking of Attendance

B. Motivation: 4 Pics 1 Word

Direction: Guess each word described in every set of pictures presented.

1. Table
2. Clipboard
3. Translate
4. Hyperlinks
5. Mail Merge

Processing Question:
What do you think is the relationship of those words from the game to each other?
- Those 5 words are features of Microsoft Word.

C. Lesson Proper

Today we will focus our discussion on creating letter using Mail Merge.

What is Mail Merge?

- A Mail Merge is a useful word processing feature that allows you to easily create
multiple letters, labels, envelopes, nametags, or catalogue documents to group of
people as stored in a list of a database or spreadsheet.

Note: Mail Merge is supported only in the PC version of Microsoft Word or Publisher. It is not
supported by the MS word for android version.

Two Components of Mail Merge

1. Main document – it is generally the document that contains the main body of the
message you want to convey or sent.

2. Data source – it is also called data file which contains the information to be merged
into a document such as the list of names and addresses to be used in a mail merge.
This must be connected to the data source before it can use the information in it.

In Mail Merge you need to create the main document, create a data source and merge
data with the document.

How to start Mail Merge in step-by-step wizard

1. Open an existing Word Document or create new one

2. On the Mailings Tab, click Start Mail Merge Command
3. On the drop-down list select Step-by-Step Mail Merge Wizard and a Mail Merge task
pane will appear at the right side of the document.
 6 main steps in the step-by-step wizard:

1. Select Document Type

2. Select Starting Document
3. Select Recipients
4. Write your letter
5. Preview
6. Complete Merge

1. Select Document type: What type of Document are you working on?
Letter – send letters to a group of people.
E-mail Messages – send email messages to a group of people.
Envelopes – print addressed envelopes for a group mailing.
Labels - print address labels for a group mailing.
Directory – create a single document containing a catalog or printed list of
addresses.
2. Select starting documents: What document will you use?
Use the current document
Start from template
Start from existing document
3. Select Recipient: Data source
Use an existing list
Select from outlook contact
Type a new list
4. Write your letter: Write document content and add placeholders
5. Preview: Preview your letter
6. Complete merge: complete merge by selecting
merge to printer – if you wish to print
edit individual letters – if you wish to merge the letter in a new document, in here
you can personalize your letter.

- Let’s watch a video to better understand the lesson.

- Actual Demonstration of performing Mail Merge

D. Activity

Groupings:
The class will be divided into two groups, each group should be able to arrange the steps
in performing Mail Merge Generation using the step-by-step wizard within 5 minutes time.

- Select Document Type

- Select Starting Document
- Select Recipients
- Write your letter and add placeholders
- Preview your letter
- Complete Merge

(Alternative activity for online class

Access the activity through this link: https://forms.gle/d4Z56c8fKFVDi12z8
For 5 mins time, arrange the steps in creating mail merge using step-by-step wizard.)

V. Generalization
1. What do you think are the importance of knowing how to perform Mail Merge?

VI. Evaluation: Perform the task below.

Mr. James Reid, the director of admissions at University of Polangui (UP) has asked you to
send an orientation letter announcement to all incoming freshmen. You decided to use a
form letter.
1. Create a folder on your desktop called “UP Mail Merge”. Save all files created in
this activity into this folder.
2. Start with a blank file and save it with the name “UP Letter”
3. Before doing anything, set the Font style to Arial size 12. Margins should be at 1-inch
all sides.
 4. Create the data file or the recipients from the table below. Save the data file in the
folder you created in step 1 with the file name UP Freshmen.
Save the file into the folder in Step 1.
Address Zip
Title First Name Last Name City Country
1 Code
145
Cagayan de
Mr. Raul Ardent Sunrise Philippines 9000
Oro City
Road
13
Cagayan de
Ms. Wilma Doesnt Eastern Philippines 9000
Oro City
Avenue
PO Box Cagayan de
Mr. Victor Wood Philippines 9000
891 Oro City
130
Cagayan de
Mr. Cardo Dalisay Maple Philippines 9000
Oro City
Avenue
PO Box Cagayan de
Ms. Dawn Zulueta Philippines 9000
113 Oro City
5. Use the text below as the body of your letter. Follow the steps you have previously
learned.

Date

<<AddressBlock>>

<<GreetingLine>>

Congratulations on your acceptance to University of Polangui.

We have scheduled an orientation in the Alumni Hall from 8:00am to 11:00am on Monday,
January 24, 2022 for all incoming freshmen. Advisers, instructors, and other staff members
will be available, e to familiarize you with the campus and answer your questions.

Topics covered during the orientation will be:

• Adjusting to college life

• Determining the right degree program
• Learning the campus layout

Registration for the first semester begins January 24, 2022 (Monday). Classes will begin
Monday, March 7, 2022.

We look forward to meeting you. For more information about the registration and orientation
please call us at (088) 355 – 5000.

Sincerely,

James Reid
Director of Admissions

6. When you are done, save your work in the folder in step 1.
7. Submit your output in the link provided. As soon as you submit, change the folder
name into: familyname_firstname_section_UP Mail Merge

Rubrics
Adherence to 20 – executed 15 – executed 10 – executed 5 – executed
the procedure the procedures most of the some of the less of the
correctly and procedures procedures procedures
systematically correctly and correctly and correctly and
systematically systematically systematically
 Completeness 20 – able to 15 – able to 10 – able to 5 – able to
make all the make some of make some of make only 1 file
required files the required the required
and follows the files and follows files
proper format the proper
format
Speed 10 – 8– 5 – accomplished beyond the
accomplished accomplished given time
the task ahead the task on time
of time
Total 50 38 25 15

VII. Assignment
Create Certificate of Participation to 15 participants using Mail Merge. Submit all the 3 files.

Prepared by

JOSHUA C. CABAÑEZ
ICT Teacher