Waya Events Company

Address: Magsaysay street, sorsogon city

Email Add:Yawidongsao@gmail.com
Contact no. :09835466622

Dear Mr. Reyes

Good day!

On behalf of waya events company. It’s such an honor that you choose our company to handle
your event. And I would to thank you for your recent responds regarding to our proposal that
may issue on September 05, 2019 from expressing our informal view for National Convention
related to “Becoming a successful Caterer in 21 st Century” with a given theme to be held
in Albay Astrodome on June 17, 18, 19. 2025
We elaborated a particular view about our proposal that given to you. If you have any concerns
regarding to the event I am willing to visit you or just contact us to the given phone no. and
email addresses.
Thank you and God bless!

Truly yours;

IWAYA DONGSAO
Waya events company
Manager

Waya Events Company

Address: Magsaysay street, sorsogon city
Email Add:Yawidongsao@gmail.com
Contact no. :09835466622
 PROPOSAL TO 1ST REGIONAL CONVENTION OF DELICACY OF TOURISM INDUSTRY

To:
Name of the Sponsor: Mr. Paulo E. Reyes
Proposed Date of Event: 17, 18, 19 of June 2025
Event Outline:
Name of the Event: National Convention related to “Becoming a successful
Caterer in 21st Century” with a given theme
Estimated Duration of the Event: 3 Days and 2 nights
Number of Participants: 1000 PAX

Prepared by: IWAYA DONGSAO

Manager

PROPOSAL TITLE: National Convention related to “Becoming a successful Caterer in 21 st

Century” with a given theme

OVERVIEW OF THE PROPONENT: waya events management is one of the events

management in Bicol region. It is located in magsaysay street, sorsogon city province of
sorsogon and established on February 14, 2016 under the law of the republic of the Philippines.

Management Capability

For six years of handling events, Waya events management provides the needs and
wants of the guest and clients through service. Giving the best in conducting/planning a detailed
events in order to give and fulfill the expectation and satisfaction of the guest.

Duties and responsibilities of the management team

The duties and responsibilities of our team is to provide a detailed and

organizing events from start to finish. The management will conduct a fixed plan in order
to avoid errors during the events and give best service to the guest.
Waya Events Company
Address: Magsaysay street, sorsogon city
Email Add:Yawidongsao@gmail.com
Contact no. :09835466622
COMPANY HISTORY

Waya events management is a firm which is established in province of sorsogon since

2016.With its wings spread across all major cities of the country to take care of the local
coordination and management. With this continuous journey, at the same time we have
gathered a lot of experience and persistently upgraded our strengths in all areas of event
execution and event management. With a team of young, creative, active & firm professionals,
we have drive all areas of event management to new frontiers, whether it is artist management,
product launch, Exhibition, Fashion show, wedding planning & celebrity management. The urge
to provide more than the client's expectations has always been our top priority. Therefore, we
are a one stop shop for any and every requirement to our wide range of clients. Always our
motto is to fulfill the satisfaction of our clients in terms of providing the best services in
competitive rates.

OUR VISION
A company that aims to provide satisfaction and outstanding service to a guest/client. To
be the leading event management company in Bicol region and transform the clients dream to
an event of a lifetime.

OUR MISSION
To achieve, create and execute an absolute solution that brings their vision to reality using
proven strategies, innovative ideas and professional expertise in the event management and
function planning industry.
GOALS OF COMPANY
We continued to keep our entire management to keep focusing in gaining positive and wise
outcomes and to improve our customers satisfaction.

Waya Events Company

Address: Magsaysay street, sorsogon city
Email Add:Yawidongsao@gmail.com
Contact no. :09835466622
SWOT ANALYSIS

STRENGTH
 Dedicated employees
 Experienced teams and well competitive
 Excellent in handling an unexpected situations
 Excellent in giving ultimate satisfaction to the guest

WEAKNESS
 Competitors
 Weather
 Gaps in capabilities
 Lack of funding and capital

OPPORTUNITIES
 Business partnership
 Lack of competition
 Demand for your offerings
 Business/product development

THREATS
 Market demand
 Poor management strategies
 New contract and partners
 Competitors

Waya Events Company

Address: Magsaysay street, sorsogon city
Email Add:Yawidongsao@gmail.com
Contact no. :09835466622

PROFILING OF THE EMPLOYEES

NAME: Iwaya Dongsao
POSITION: Events Manager
RESPONSIBILITIES: responsible for the planning, design, production, promotion, overall co-
ordination and profitability of an event.
EMAIL: yawidongsao@gmail.com
CONTACT No: 09835466622
ADDRESS: Magsaysay street, Sorsogon city

NAME: Joseph G. Panglas

POSITION: Event Coordinator
RESPONSIBILITIES: responsible for every aspect of event planning, selecting venues,
determining the cost, arranging event services, and monitoring client approval.
EMAIL ADD: PanglasJoseph@gmail.com
CONTACT No: 09235644765
ADDRESS: San Isidro, Bacon district, Sorsogon city

NAME: Sheena C. Alapag

POSITION: Information Manager
RESPONSIBILITIES: Responsible for documentation of all business and the information carried
pre-event at event and post-event.
EMAIL ADD: Sheena26alapag@mail.com
CONTACT No: 09095673254
ADDRESS: Malabog San pasqual, Bacon district, Sorsogon city
NAME: Kenneth H. Ignacio
POSITION: Logistic Manager
RESPONSIBILITIES: Responsible for formulates, prepares and implements the risk
management plan.
EMAIL ADD: Ignaciokenneth21@gmail.com
CONTACT No: 09567845322
ADDRESS: Garcia street, Sorsogon city

NAME: Ryan D. Vargas

POSITION: Security Manger
RESPONSIBILITIES: Responsible for formulating, preparing and implementing for security plan
and strategies, how to protect delegates, guest, service providers, organizer, sponsors,
partners, clients, target audience, goods and merchandise.
EMAIL ADD: Ryanreyes@gmail.com
CONTACT No: 09385156543
ADDRESS: Burgos street, Sorsogon City

NAME: Alyana F. Cruz

POSITION: Infrastructure Manager
RESPONSIBILITIES: Responsible for formulas, prepares and implements the risk management
plan. (risks related to infrastructure management like sudden shortage of workers, materials,
power failure etc.)
EMAIL ADD: Cruzalyannna@gmail.com
CONTACT No: 09542653765
ADDRESS: Bonifacio street, Gubat

FIVE (5) W’s AND ONE (1) H ABOUT THE EVENT

WHO: HM/Tourism student
WHAT: National Convention related to “Becoming a successful Caterer in 21st Century”
with a given theme
WHEN: 17, 18, 19 of June 2025
WHERE: Region V
WHY: to give training, knowledge and new experience to all participants.
HOW: To enhance the participants knowledge and skills on giving catering services
DAY TIME ACTIVITIES VENUE
0700-0730 Arrival Grand Terminal
0730-0830 Check-in hotel St. Ellis hotel/The
marison
hotel/hotel
venesa
0830-0930 Registration Albay Astrodome
0930-1000 AM snack
1000-1030 Opening program/opening
prayer /singing Philippine National
Anthem
1030-1100 Opening salvo of University of
1
santo Tomas Legazpi
1100-12000 Welcoming participants
1200-1300 Lunch (buffet) Albay Astrodome
1300-1330 Opening remarks by Mr. Edwado F
Sallan
Tourism service officer
1330-1400 Message of
Hon. Oscar robert H. Cristobal
City Vice Mayor of Legaspi city
1400-1500 Intermission of Bicol University
1500-1600 Orientation about main topics of
becoming the successful Caterer in
21st century
1600-1700 PM snack
1700-1800 Talk: Catering Behavior Skills
Training in new normal
By Ms. Cristina L. Mendiola
1800-1830 Closing Remarks Albay Astrodome
1830-0700 Dinner Buffet
0700-0800
Back To The Hotel
0800-0900 Lights Off St. Ellis hotel/The
marison
hotel/hotel
venesa

DAY TIME ACTIVITIES VENUE

0700-0730 Wake up call
0730-0800 Breakfast/ Preparation St. Ellis hotel/The
marison
hotel/hotel
venesa
0800-0830 Going back To Albay Astrodome
For Registration
0830-0900 Continuation Of Talk About
Catering Behavioral skills training Albay Astrodome
in new normal
Ms. Cristina L. Mendiola
2
0900-1000 AM Snack
1000-1030 Talk: Different Technics on how to
become successful Caterer By
Mrs. Josefina s. Salazar
1030-1100 Intermission Of University of Santo
Dance group
1100-1200 Talk about Catering and planning
development By. Mr. Alessandro
P. Vasquez
1200-1300 Lunch (Buffet)
1300-1400 Activity (bartending, fruit carving,
bottle flaring competition)
1400-1430 Talk about tourism and catering
financial management
By Mr. Alexander G. Tores
1430-1530 PM Snack
1530-1600 Intermission of Bicol University Albay Astrodome
dance group
1600-1700 Short Break
1700-1800 Recreational Activity
1800-1900 Dinner Time
1900-2000 Back To The Hotel St. Ellis hotel/The
marison
hotel/hotel
venesa
2000-2100 Lights Off

DAY TIME ACTIVITIES VENUE

0700-0730 Wake Up Call Ellis Ecotel/Hotel
0730-0830 Breakfast venesa/The
marison hotel
0830-0930 Registration

0930-1000 Albay Astrodome

Talk about How to reshape the
Operations to Keep up with the
Trends of Customer Service for
the Future of the Tourism and
 3
Hospitality Industry.
1000-1030 AM Snack
1030-1130 Continuation of topic
1130-1230 Lunch (Buffet)
1230-1250 Awarding Of Participants
1250-1300 Giving Tokens And Certificates To
Speakers and Participants
1300-1330 Picture Taking
1330-1400 Pm Snacks
1400-1430 Closing Remarks
Message Of Vice Mayor of
Legazpi Hon. Oscar robert H.
Cristobal
1430-1500 Check Out Ellis Ecotel/Hotel
venesa/The
marison hotel
1500-1530 Local Tour Departure Albay
1530-1600 Sight Seeing / Picture Taking Ligñon hill

1600-1700 Departure Of Participants Grand Terminal

EVENTS LAYOUT
PROJECTOR PROJECTOR

STAGE

B B
VIP 15pax VIP 15pax
U U

F F

F F
250 PAX 250 PAX
E E

T T
B B

U U
250PAX 250 PAX
F F

F F

E E

T T

REGISTRATION

ENTRANCE EXIT EXIT ENTRANCE

 PARTICULAR LIVE IN LIVE OUT

ACCOMODATION
Deluxe room
The marison hotel Php. 2,037,000.00
2100/2pax=
1050*2 nights=
2100*350pax=
Php. 735,000
Ellis Ecotel
2100/2pax=
1050*2 nights=
2100*350pax=
Php. 735,000
Hotel venesa
2100/2pax=
1050*2 nights=
2100*270=
Php. 567,000

TRANSPORTATION
Php 7,000* 20 bus=
Php. 280,000.00 Php. 280,000.00
140,000.00

FOODS

Breakfast
130*2=260 Php. 1,619,900 Php. 1,619,900
Snacks 60*6=360
Lunch 230*3=690
Dinner 180*2=360
1,670*970pax

VENUE
Albay Astrodome Php. 120 000.00 Php. 120,000.00
40,000*3 days
 Guest speaker(3)
Professional fee
10,000*3= 30,000
VIPs 30 pax
Accommodation
1,300*2 nights=2600 Php.178,540
2600*33pax=85,800
Transportation
3800*3 van=11,400
Food
Breakfast 140*2=280
Snack 70*6=420
Lunch 240*2=480
Dinner 200*2=400
1,580*33pax=52,140
Certificate/token Php. 100,000.00 Php. 100,000.00

Sub Total 4,489,900 2,119,900

Professional Fee - 16% 718,384 339,184

VAT – 12% 538,788 254,388

Contingency expenses 628,586 296,786

– 14%

Total Php.6,375,658 Php.3,010,258

Per pax Php.6,572.84 Php.3,103.35

VIP

Sub Total 178,540

Professional fee-16% 28,566.4

VAT-12% 24,995.6

Contingency expenses - 21,424.8

14%

Total Php.253,526.8

Per pax Php.8,450.89

 FOOD PACKAGE

DAY 1
AM SNACK:
Tuna Sandwich
Fruit juice punch
LUNCH:
Buffet
DESSERT:
Crumb crust fruit dessert
PM SANCK:
Cheese Burger
Pineapple Juice
DINNER:
Pork steak
Cream potato soup
Steamed rice
Pear angel juice
DESSERT:
Chocolate pudding
-------------------------------------------------------------------------------------------------------------------------------
----
Day 2
BREAKFAST:
Arroz caldo (rice)
Fried chicken
Snowcapped cinnamon hot cocoa
AM SNACK:
Club house sandwich
Watermelon juice
LUNCH:
Buffet
DESSERT:
Mango pandan cheese cake
PM SNACK:
Macaroni spaghetti
Lemonade
DINNER:
Fish fillet
Steamed broccoli
Rice
Orange juice
DESSERT:
Honey &cinnamon pudding
Day 3
BREAKFAST:
Buffet
AM SNACK:
Chicken burger steak
Ice tea
LUNCH:
Estofado
Steamed asparagus
Rice
Mango juice
DESSERT:
Mocha ice cream
PM SNACK:
Lasagna
Strawberry juice
 ACCOMMODATION

THE MARISON HOTEL

HOTEL ST. ELLIS

HOTEL VENESA
TRANSPORTATION

VIP

CATERING SERVICE
 ATTRACTION
(LIGÑON HILL)

CERTIFICATESS & TOKEN

 MEMORANDUM OF AGREEMENT

KNOW ALL MEN BY THESE PRESENT

This agreement made and entered into this date January 20 2025.

WAYA’s events company, organized and existed under the laws of the Republic of the
Philippines, represented by its event manager, Mr. Iwaya Dongsao with the office
address at Magsaysay St. Sorsogon city, hereinafter referred to as the FIRST PARTY.

And

JOHN ARVIC E. POLICARPIO, Manager of B&M Event of , hereinafter referred to as

the SECOND PARTY.

Whereas, the first party is an event management company, it offers services that match
the expectations, goals and budget of its client and at the same time create an event
that connect people, breed innovation and build communication and camaraderie.

Whereas, the second party is in need of an event management company to handle the
National Convention related to “Becoming a successful Caterer in 21 st Century” with a
given theme June 17,18,19. 2025
Whereas, the FIRST PARTY has proposed and filed its intent to handle the said event
and the SECOND PARTY has engaged the first party as an independent contractor to
perform certain services and has agreed and accepted the proposal.

NOW, THEREFORE, for and in consideration of the covenants contained herein and for
other good and valuable consideration, the receipt of which hereby acknowledge all
parties hereto and hereby agreed to the following:
I. DUTIES AND OBLIGATIONSs
A. FIRST PARTY
1. FIRST PARTY’s primary responsibility is to plan, direct and implement all the
aspects of the event in accordance to the written proposal being presented and
served as an attachment to this Memorandum of Agreement, represents and
warrants that all services perform under professional quality.
2. Agreed to return the full contingency fund budget but, if the said budget is
utilized, only the remaining amount will be returned to the second party in at least
a day after the event.
3. The FIRST PARTY shall include a Group Accident Insurance from iNLIFE
INSURANCE CORPORATION to cover for any accidents, losses, and/ or injury
on the participants that is attributable to the duration of the event provided that
due diligence is exercised by the participants.
4. Any mishaps, loss/incidents happened to the participants outside the venue or
after the event is not the liability of the FIRST PARTY.
s

B. SECOND PARTY
1. The FIRST PARTY charges the SECOND PARTY the amount of Six million,
three hundred seventy five Thousand, six Hundred fifty eight Pesos
(Php.6,375,658) Three-Day, Two Nights Live-In event.
2. The CLIENT hereby promises to pay 70 % of the said amount upon signing of
contract and the other 30 % three days before the actual event.
3. Budget package is fixed for 1000 pax including 30 VIPs whether or not everyone
will appear or participate. However, on the event that the number of participants
exceeds the expected number, they shall not be considered part of the budget
package and shall be subject to a different payment package.
4. The budget package further includes Contingency Expenses of Sixteen Percent
(14%), Value Added Tax of Twelve Percent (12%) and Professional Fee of
Fifteen percent (16%). The Contingency fund that is composed of (16%) of the
total budget and shall be returned after the conduct of the event if the said
budget is not utilized.
5. The second party is responsible for the strict compliance of the agreed
transportation location and time matters and thus, the first party holds no liability
on it.

II. TERMS AND CONDITIONS:

1. In case of cancellation, Two (2) days before the scheduled date, 80% of the total
event package shall be forfeited, meanwhile, 100% of the total package shall be
forfeited when the cancellation is done on the day of the event in favor of the
FIRST PARTY.
 2. In the event of natural calamities (earthquake, flood, etc.) any problem incurred
by such delays, both parties shall be accountable for all the expenses incurred in
the event.
3. Any unused services are non-refundable.
4. The FIRST PARTY shall have prerogative in the administration of the event
without interference from the SECOND unless necessary.

III. EFFECTIVITY
This Memorandum of Agreement shall be deemed effective until June 16 2025, a day
after the event. This is revocable but not transferable at the options of the both parties
with amendments as maybe identified and agreed by the parties.
IN WITNESS, WHEREOF, the parties here unto affixed their signature this April 18
2025 at Sorsogon City, Philippines.

WAYA EVENTS COMPANY B&M EVENTS

First Party Second Party

Represented by: Represented by:

IWAYA DONGSAO JOHN ARVIC E. POLICARPIO

WeC B&M EVENTS
General Manager Manager

Witnesses:

__________________________
__________________