Section 1: Interviewee’s Contact Info and Organization

Overview

Nikki Madigan, Financial Director, #208 - 2323 Boundary Road, Vancouver, BC

V5M 4V8

Saint Construction Management Ltd. in Vancouver.

https://saintgroup.ca/

Section 2: Interviewee Answers to the Job Description Interview

A. Job Responsibilities and Duties

1. Job title – Payroll Administrator

2. Department title – Account

3. Title of immediate supervisor – ?

4. Description of duties (describe the duties in enough detail to provide a

complete and accurate description of the work.)

a) Provide a general overall summary of the purpose of your job.

The overall summary of my job is accurate the

preparation, documentation, distribution and
reconciliation of payroll and the administration of the
payroll system. Reviews the computation of pay and
associated deductions for accuracy. Being a payroll
administrator maintains up-to-date knowledge of city,
state, provincial, local and federal legislation affecting
payroll understanding and following applicable
provision and preparing required tax filings and other
reporting.
 b) What are the major results or outputs of your job?

My job ensures the goals of a payroll system are to

simplify this administrative duty to free up company
resources for more important tasks, like growing the
business.

c) What are the duties and tasks you perform daily;

weekly; monthly.

As a Payroll Administrator the main job is to complete

your daily administrative duties, along with Ensuring all
payroll transactions are processed efficiently.
Collecting, calculating, and entering data in order to
maintain and update payroll information. Compiling
summaries of earnings, taxes, deductions, leave,
disability, and non-taxable wages and reporting on this
Determining payroll liabilities by calculating employee
federal and state income, social security taxes,
employer's social security, unemployment, and workers
compensation payments.

d) Describe duties you perform irregularly.

Some irregular duties include, closing files and

preparing accounting reports.

5. List any machines, instruments, tools, equipment, materials, and work

aids used in your job. Indicate percent of time used.

Equipment used are normal office equipment, with

the computer being used for 95% of the work. Other
instruments include photocopy/fax machine, and a
precedent on how to prep for trial.
There are a number of software applications –
including off-the-shelf as well as custom-built – that
help manage the whole payroll administration
process.
 6. Describe the nature of your responsibilities for money, machinery,
equipment, etc. What monetary loss can occur through an error?

I am Responsible with keeping all files up to date and

my work area organized. Meeting certain deadlines in
the legal field is very crucial. ?

7. What reports and records do you prepare as part of your job? When
are they prepared?

I have to keep daily reports as to what tasks were

completed that day. Now I do not really like calling it
a report, it’s more like a checklist of all the tasks
completed on each file.

8. What is the basis of instructions for performing your job (e.g. oral or
written specifications)?

I am only allowed to view information directly related to

my duties and tasks; I must ensure all written
communication is prepared exactly as specified. At
Pain Edmonds, we have written precedents available
for each type of document and all the assistants have
to follow it exactly how it is. All the work has to be
completed in a timely manner and in accordance with
the policies.

9. Describe the nature and frequency of supervision received.

The?

10.How is your work reviewed, checked, or verified?

Before sending any documents out, all documents

are reviewed and signed by the ?.

B. Reporting relationships
 11. How many employees are directly under your supervision? What are
their job titles?

12. Do you have full authority to hire, terminate, evaluate, and transfer
employees under your supervision? Explain.

13. What contacts are required with other departments or persons other
than your immediate department in performing your job? Describe
the nature and extent of these contacts.

The only other contacts are the IT department and

Accounting department. The IT department is there for
our support when or if my computer crashes and I need
them to help me reboot it. Accounting department is
there for my assistance when I need them to make me
a cheque for a client, this is only needed when the file
has closed. ?

C. Working conditions.

14. Describe the working conditions present in the location and

environment of your work, such as cold/heat, noise, fumes, dust, etc.
Indicate frequency and degree of exposure.

The ?

15. Describe any dangers or hazards present in your job.

Thankfully none.
D. Job Qualifications (Be certain not to list the incumbent’s qualifications, but
what is required for performance by a new employee)

16. Describe the kind of previous work experience necessary

for satisfactory performance of this job.

Experience working as an ?

17. What is the amount of experience required?

At least one year working for a Payroll Administrator.

18. What kinds of knowledge, skills, and abilities (KSA’s) are needed to
perform the job?

Becoming a payroll administrator involves having

several different key Skills/abilities include; being able
to perform administrative duties, attention to detail,
Knowledge of how to work a computer and use MS
word Doc. And Excel, the ability to stay organized,
being able to prioritize, working under high volume of
pressure, and coming to work on time.

19. What is the minimal level of education (high school, 3 yr. college, 4 yrs.
college, etc.) required?

A certificate from the Payroll Administrator. ?

20. Are any special physical skills and /or manual dexterity skills required
to perform the job?

No.

21. Are there any special certifications, registration, licenses or training

requirements?
 Yes, Certification in PCP.

Section 3: Similar Job posting

Location: Vancouver, BC, Canada

Job ID: R8182
Job Status: Full-Time

Description
Job Summary:
Join our Finance Service Center as a Payroll Administrator where you have an
opportunity to make an impact to our Payroll Services. As a Payroll Administrator you
will be responsible for assisting the payroll team with processing union and non-union
payrolls in different pay cycles in a timely and accurate manner.

This position is based out of Vancouver, BC or Edmonton, AB.

If you are looking for a career where you can make a real difference, come join our
True-Blue team today!

Essential Responsibilities
 Process full cycle hourly, and salaried payrolls, using our in-house ERP system
 Collaborate with work sites to ensure accurate and timely entry to Time Entry
module and resolve time entry issues; assist with Time Entry as required.
 Ensure timely reporting of all payrolls withholding tax payments to ADP
 Payroll accounts Reconciliation on quarterly and annual basis
 Answer internal and external payroll inquiries
 Payroll related office clerical work assigned by Team Lead
 May perform other related duties as assigned
Qualifications
 Minimum 2 years of office and full-cycle payroll experience, in a complex
organizational environment
 Certification by the Canadian Payroll Association as a Payroll Compliance
Practitioner (PCP) an asset
  US payroll knowledge is an asset
 Superb attention to detail with the ability to handle multiple deadlines and
priorities with a high level of accuracy
 Willing to learn new systems and platform such as Workday and ServiceNow
 Proven critical thinking and creative problem-solving skills
 Self-motivated; ability to work independently with minimal supervision
 Customer service-oriented with strong communication and interpersonal skills
 Ability to accurately process payroll in a timely manner
 Organizational and time-management skills
 Intermediate user knowledge of Microsoft Office
 A friendly, team oriented, positive manner
 Ability to communicate effectively in a business environment
Work Conditions
 This is a work from home position with the understanding that from time to time
you may be required to attend the office as business needs require
Additional Information:
Company Description
The Ledcor Group of Companies is one of North America’s most diversified construction
companies. Ledcor is a company built on a rich history of long-standing project
successes.
But when you work for Ledcor, your experience will go far beyond the project. Do you
want a career that means more? Join our True Blue team now!
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do.
We are proud to be an equal-opportunity employer. All qualified individuals, regardless
of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital
status, disability, gender identity or any other identifying characteristic are encouraged
to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse
perspectives and experiences to Ledcor. We are committed to continuing to build on our
culture of empowerment, inclusion and belonging.

1067 West Cordova Street, Vancouver, BC, Canada

 Reference: https://jobs.ledcor.com/jobs/8328027-payroll-
administrator

Section 4: Similar Job Posting

We are looking for a personable and self-motivated Office Coordinator who can adapt to any work
environment. This is a fantastic opportunity for someone who is organized, detail-oriented, and motivated to
expand their role and make valuable contributions to a company that continues to grow and evolve. The
position will support the administrative requirements in the following areas/departments: Office front desk,
Sales, HR, and, Finance.

Responsibilities include but are not limited to:

 Receive and direct incoming telephone calls in a courteous, professional and timely manner.
 Maintains telecommunication system & greetings
 Perform administrative tasks such as generating reports, drafting correspondence, typing
proposals, filing, photocopying, faxing, distributing documents, organizing, etc.
 Provide administrative support to various departments when required (Sales, HR, Finance)
 Process weekly payroll for 60+ hourly employees using Kronos and PeopleSoft
 Update employee records information relating to payroll, processing new hires, terminations,
transfers and promotions
 Prepare Record of Employments (ROEs)
 Support and assist with various functions including but not limited to: new employee on-
boarding, benefits administration, employee letters, employee change forms, etc.
 Assisting in recruitment processes, including but not limited to : conducting phone screenings,
reviewing resumes, drafting offer letters, reference checks, scheduling candidate interviews

Working Conditions

 Normal office/manufacturing environment; potential exists for work hours to be outside of

regular hours.
 Requires long periods of sitting, working on a computer or speaking on a phone.
 Sitting for long periods of time
 Use of hands and wrists for typing throughout the shift.
 Bending, kneeling, and stooping required. (IE: file documents, supplies, boxes, etc.)
 Fast paced work environment.
 Office and plant environment

Required Qualifications
 College Diploma in business administration, or equivalent training
 Must have a minimum of 3-5 years’ experience in an office administrator role.
  Requires proficient typing skills and excellent working knowledge of Microsoft Office
applications (Word, Excel, and Outlook);
 Advanced knowledge using ERP systems (Epicor), HRIS systems and the ability to quickly learn
new tools and software.
 Ability to multi-task and prioritize assignments in a dynamic environment according to plant and
company objectives.
 Core competencies include excellent interpersonal skills to deal positively with employees at all
levels of the organization, vendors and external contacts
 Excellent written and verbal communication skills
 Strong organizational and time management skills

Company Summary
Saint-Gobain, the world leader in the habitat and construction markets, designs, manufactures and
distributes building materials, providing innovative solutions to meet growing demand in emerging
economies, for energy efficiency and for environmental protection. Saint-Gobain is a welcoming, solid,
open-minded company that offers long-term career opportunities.

At Saint-Gobain we design, manufacture and distribute materials which are key ingredients in the
wellbeing of each of us and the future of all. Join our innovative, passionate and entrepreneurial
community to improve the world of tomorrow with us.

Office Administrator

Location: Delta, CA-BC

Posting Date: 01/20/2022

Job Code: CAN00055

Reference: https://ca.indeed.com/jobs?q=Payroll
%20Administrator&start=10&vjk=23d8574cb0bcaf92

Section 5: Completed Job Description and

Analysis Paine Edmonds LLP
 JOB DESCRIPTION

Job Title: Legal Administrative Assistant

Reports to: Brad Garside, Associate Lawyer

Date Prepared: February 1, 2020

Prepared by: Ramira Chandi

*********

Job Summary: Paine Edmonds LLP is currently looking for an experienced Personal
Injury Legal Administrative Assistant. The right candidate will be able to work on
personal injury files from start to finish. This includes all tasks and duties such as;
assisting the lawyer with preparation of upcoming Trials, Discoveries, filing legal
documents, managing the bring forward system, responding to all corresponding
emails and many other administrative duties.

Duties:

Work on all PI files from start

to finish Set trial and
examination dates

Drafts legal documentation/review all incoming

correspondence Maintain the bring forward
system/manage calendar/lawyer

emails

Give client updates/communicate with

clients Request Records from
 ICBC/Defendants lawyer Set up
meetings with potential clients

Supervisory Responsibilities: None.

Working Conditions: Isolated, quiet work area.

Qualifications:

Required Knowledge, Skills, Abilities:

Able to perform
administrative duties
Excellent organizational
skills

Ability to work under high volume

of pressure Have great
punctuality
Ability to prioritize

Knowledge of how to use MS Word Doc./Excel

Required Training and Experience:

A minimum of 1-year experience working as a Legal

Administrative Assistant at a Personal Injury Law firm

Required licenses, certificates and registrations:

 Successful completion of a LAA certificate from an
accredited post-secondary institution

Section 6:

Every Employer has their own way of laying out the job description and I don’t
think there is a right or wrong way. The important thing is to be clear and
detailed in your job description. I think the similarities between my completed
job description and both of my secondary research is that it clearly indicates
the required skills, duties, knowledge and certification required for the job. I
believe this is the most important section because, as a person who is
actively job searching It is important to know exactly what to expect from the
job and whether you would be the right candidate for this particular job.