Position tile: HR Coordinator Reports to: HR Specialist

Department: Personnel Functions: Human Resources

Grade: G1
No. of reporting staff: N/A
Dimensions:
Budget:

Coordinate and administer all personnel activities and ensure their

compliance and conformity with labor law and social insurance regulations as
Job purpose:
well as the company’s internal policies and procedures for both internal &
external

Key Result Areas Performance Indicators

1. Conduct the on time delivery of all required  Social insurance KPIs: 1- Form one
forms to social insurance authority (forms {1}, delivered on time.
{6} and {2}).  2- Form 6 delivered on time.
2. Keeps record of Social / Medical insurance  Bank accounts opening
coverage, and personnel transactions such as  Bank accounts conversion rate
hires, promotions, transfers, and terminations  Client requests SLAs – 95%
 Payroll Data changes gathered on time
3. Practicing the processes of disciplinary
 Medical Insurance SLAs.
regulations, Labor Law, Social insurance,
records and forms.
4. File all documents and records and ensure
that all are well kept.
5. Handling all employment procedures for new
employees including the preparation of
employment contracts, enrollment in social
insurance, briefing current and new staff about
personnel matter and assisting in opening new
bank accounts.
6. Implement & update changes in the labor law
and social insurance regulations.
7. Administer accurate records of all employee’s
vacation plans, consumption and balance in
line with legal requirements and internal
regulations.
8. Calculate overtime for eligible employee’s and
ensure compliance with legal requirements.
9. Administer the employee’s attendance, track
absent cases, and ensure that working hours,
internal regulations and penalties are well
implemented.
10. Administer the medical insurance company’s
services; update new hires membership, and
handles customer’s complaints.
11. Administer resignation procedures and
update headcount.
12. Handling contract renewals in collaboration
department managers.
13. Prepare the monthly payroll effects sheet and
administer updates / changes.
 14. Administer & implement penalties procedures
according to labor law & the company’s
procedures.

Framework, Boundaries, Constraints, Decision Making Authority and Responsibility:

The primary role of the jobholder is to Coordinate and administer all personnel
activities and ensure their compliance and conformity with labor law and
Framework:
social insurance regulations as well as the company’s internal policies and
procedures.
The jobholder internal contacts are as follows:
 All BDO Esnad departments.
 External contacts are BDO Esnad clients
 The Social Insurance Authority, Labor Office, Ministry of Manpower
Boundaries:
and Immigration.
 Banks.
 BDO Esnad Legal representative.
 Medical Care providers.
The jobholder works within the boundaries of the Egyptian Labor Law and
Constraints:
BDO Esnad’s employee manual approved by the board of directors
Decision Making: N/A

Specifications (Qualifications, Knowledge, Skills & Experience):

 University degree with at least 1 year of working experience in Human Resources management.
 Basic knowledge of labor law and social insurance law and their applications.
 Excellent interpersonal skills
 Language Skills: fluent Arabic (oral/written) and very good English (oral/written)
 IT skills: Very Good MS Office & Internet

Competencies
Core Competencies Technical Competencies
Competency Level Competency Level
 Flexible/Adaptable E  Technical Writing E
 Communication & Listening E  Personnel management E
 Development & Continual Learning E  HR Information System E
 Customer Orientation E
 Initiative E

Technical Competencies Level Definitions:

Demonstrates the basic technical skills at the depth and scope required for
E Entry
the position. Performs work under guide ness. Development needed.
Demonstrates and intermediate level of technical skills at the depth and scope
S Specialist required for the position. Functional, working knowledge of technologies
within area of specialty. Operates independently in the skill area.
Demonstrates an advanced level of technical skills in carrying out
responsibilities of position. Applies technology within and outside the body of
R Role Model
knowledge and specialty of this position. Analyzes very complex business
problems or designs innovative solutions.
X Expert An expert within the organization on a highly complex technical skill critical to
 the operation. Serves as a key resource on technical problems or solutions
related to organizational strategy.

Approved Line Management: Date:

: Human Resource Management: Date:

Name:
Employee Date:
Signature: