Position tile: HR Specialist Reports to: HR Supervisor

Department: HR Function: Human Resources

Grade: G3
No. of reporting staff: N/A
Dimensions:
Budget:

Administer & Follow up on all personnel Activities and ensure their

compliance and conformity with labor law and social insurance regulations as
Job purpose:
well as the company’s internal policies and procedures for both internal /
external clients.

Key Result Areas Performance Indicators

1. Manages on the issuance and the on time  Confirm on All Social Insurance tasks to
delivery of the required forms by the social be done on time with 100% accuracy
insurance authorities. (Forms {1}, {6} and {2}). (reconciliation sheets, payments
2. Manages record of Social / Medical insurance expense sheets, SI forms #1#6, all
coverage, and personnel transactions such as requested reports)
hires, promotions, transfers, and terminations  Maintain all clients process and
3. Follow up on labor office inspections and SLAs not less 95% accuracy
ensure that all documents and records are
well kept for further sudden inspection.  Review Payroll process on time SLAs
4. Administer External & Internal HR 100%
investigations.
5. Follow up on the new hires employment  Medical Insurance SLAs
contracts preparation and administer their
personnel documents.
6. Prepare all clients logs / invoices.
7. Monitor and ensure the accurate records of all
employees’ vacation plans, consumption and
balance in line with legal requirements and
internal regulations.
8. Follow up on the maintaining of employee’s
personal files, and ensures that all documents
are properly kept and updated.
9. Implement & update changes in the labor law
and social insurance regulations.
10. Generate the required external & internal
reports accurately and on timely manner.
11. Review the overtime for eligible employees
according to the labor law & the company’s
internal rules and regulations.
12. Track the end of employee’s contracts validity
and ensures them on time delivery to social
insurance authority.
13. Manage the monthly payroll effects sheet and
administer updates / changes.
14. Review & update the headcount movement
and ensure its accurate reflection on the
 payroll system.
15. Administer & implement penalties procedures
according to labor law & the company’s
procedures.

16. Communicate with concerned departments

about new hires, resignations and employee’s
change of status.
17.
Follow up on expatriate’s work permits and
their employment renewal procedures to
ensure compliance with labor law.

18. Follow up on the medical insurance

company’s services; update new hires
membership, and handles customer’s
complaints.

19. Maintain departmental processes and ensure

their compatibility with the company’s
strategies and objectives.
20. Responding to employees inquiries regarding
pay calculations, vacations and sanctions.

Framework, Boundaries, Constraints, Decision Making Authority and Responsibility:

The primary role of the jobholder is to Administer & Follow up on all personnel
Activities and ensures their compliance and conformity with labor law and
Framework:
social insurance regulations as well as the company’s internal policies and
procedures.
The jobholder contacts are as follows:
 All BDO Esnad departments.
 External contacts are BDO Esnad clients
 The Social Insurance Authority, Labor Office, Ministry of Manpower
Boundaries:
and Immigration.
 Banks.
 BDO Esnad Legal representative.
 Medical Care providers.
The jobholder works within the boundaries of the Egyptian Labor Law and
Constraints:
BDO Esnad employee manual approved by the Management.

Specifications (Qualifications, Knowledge, Skills & Experience):

 University degree with 3 years of working experience in Human Resources management.
 Excellent knowledge of labor law and social insurance law.
 Excellent interpersonal skills.
 Language Skills: fluent Arabic (oral/written) and very good English (oral/written).
 IT skills: Excellent MS Office.
 Competencies
Core Technical
Competency Level Competency Level
 Leading & Managing People S  Employee Relations S
 Communication & Listening S  Labor management relations S
 Professional Behavior & Attitude S  Succession Planning S
 Interpersonal Skills & Teamwork S  Employee Benefits S
 Planning & Organizing S
Technical Competencies Level Definitions:
Demonstrates the basic technical skills at the depth and scope required for
E Entry
the position. Performs work under guide ness. Development needed.
Demonstrates and intermediate level of technical skills at the depth and scope
S Specialist required for the position. Functional, working knowledge of technologies
within area of specialty. Operates independently in the skill area.
Demonstrates an advanced level of technical skills in carrying out
responsibilities of position. Applies technology within and outside the body of
R Role Model
knowledge and specialty of this position. Analyzes very complex business
problems or designs innovative solutions.
An expert within the organization on a highly complex technical skill critical to
X Expert the operation. Serves as a key resource on technical problems or solutions
related to organizational strategy.

Approved Line Manager: Date:

: Human Resource Director: Date:

Name:
Employee Date:
Signature: