Document No.

: FM-HR-20-00
JOB DESCRIPTION MANUAL Effective Date: July 28, 2017
Department / Section Job Title: Page No. 1
Office of the President and Chief Executive Executive Assistant
Officer

JOB SUMMARY

Responsible for providing technical and administrative support in the planning and in the
discharge of the function of the Office of the President and Chief Executive Officer.

JOB DUTIES AND RESPONSIBILITIES

A. Primary Functions
1. Gathers and analyzes information to provide options to aid the President/CEO in
planning and decision-making; briefs the President/CEO on critical issues involving
management decisions.
2. Reviews and analyzes various reports submitted by different units and submits them
to the President/CEO for his information.
3. Arranges the reports and presentation materials of the President/CEO to the Board of
Directors of Mapua, iPeople, and HI and to the HI Mancom.
4. Drafts the budget proposal and monitors the budget performance of the Office of the
President.
5. Records the minutes of meetings as instructed by the President/CEO.
6. Drafts replies to correspondences and letters addressed to the Office of the
President/CEO.
7. Drafts memoranda and other issuances from the Office of the President/CEO and
disseminates them through proper channels.
8. Represents the Office of the President/CEO in internal and external meetings as
instructed; submits a report on the results of such meetings.
9. Reviews purchase requests made by the Executive Secretary.
10. Works in tandem with the Executive Secretary in administering the President’s
calendar of activities, travel plans, and other engagements.
11. Performs all other related duties that may be assigned from time to time.

B. Nature of Interaction with Customers and Other Units

B.1. Internal
Department Position Purpose
All Operations Units of the Department Heads Gathers relevant administrative and
Institute and Directors business information in support of
the President’s work plans and
programs; discusses relevant issues
and concerns that could affect the
decisions of the President.

All Academic Units of the Department Heads, Gathers relevant academic

Institute Directors, Subject information in support of the
Chairs, Deans President’s work plans and
 Document No. : FM-HR-20-00
JOB DESCRIPTION MANUAL Effective Date: July 28, 2017
Department / Section Job Title: Page No. 2
Office of the President and Chief Executive Executive Assistant
Officer

programs; discusses relevant

issues and concerns that could
affect the decisions of the
President

B.2. External
Commission on Higher Director of the Gathers relevant academic
Education Office of Policy, information and policies as part
Planning, Research of institutional research; discusses
and Information relevant issues and concerns that
could affect the decisions of
President

Professional Director for Gathers relevant academic

Regulation Information and information particularly results of
Commission Communications various licensure examinations as
Technology; part of institutional research;
Director of the discusses relevant issues and
Educational Statistics concerns that could affect the
Division decisions of the President

Other government Director Discusses relevant issues and

Offices such as, but not Secretaries concerns that could affect the
Limited to Office of Manila decisions of the President; gathers
Mayor, Security and relevant academic and business
Exchange Commissions, information and policies as part
Presidential of institutional research
Communications
Operations Office,
Department of Science and
Technology

Colleges and Academic Directors Discusses relevant issues and

Universities and Secretaries concerns that could affect the
decisions of the President

ACOUNTABILITY AND SUPERVISION

Reporting to : President and Chief Executive Officer
Supervising : None
 Document No. : FM-HR-20-00
JOB DESCRIPTION MANUAL Effective Date: July 28, 2017
Department / Section Job Title: Page No. 3
Office of the President and Chief Executive Executive Assistant
Officer

JOB SPECIFICATIONS
A. Education : College degree holder
B. Required Skills/
Competencies : Attention to Details, Resourcing, Sound Judgment,
Organizing, Coordinating, Communicating, Technical
Writing, Customer Service, Computer Fluency, Files
Management
C. Work Experience: Over three years relevant work experience, with
emphasis on oral and written communication skills,
critical thinking ability, computer literacy, physical
and electronic files management skills, people skills, and
discretion
D. Work Conditions : Office-Based; with occasional off-campus tasks as assigned
and delegated by the immediate superior

We certify that this Job Description is an accurate statement of the

requirements for the position of Executive Assistant.

Dr. Reynaldo B. Vea Mr. Arthur C. Marcelo

Immediate Superior HR Manager
Date Signed: Date Signed:

I have read and understood the Job Description of Executive Assistant.

Mr. Ian Jeric M. Palma

Incumbent
Date Signed: