The Williams Farm Park Staffing Plan

Jen Glaze, Allie McClure, and Eric Chaney

Museum Administration - Dr. Ann McCleary

Fall 2021
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Executive Summary

The Williams Farm Park in Villa Rica, Georgia is a 220-acre area containing an 1891 farm house, a barn,
historic agricultural outbuildings, historic gardens, a campsite from the New Deal era that was used by the
Civilian Conservation Corps, older house sites, and Avemore Village– a senior living community and retail
area. The staffing plans for the Williams Farm Park appropriately address and fulfill the needs of the site
at each level. The budgets for these proposed human resources plans are modest considering the age of
the site as a historic park, and because of the presented funding, our team suggests that there are no live
animals for the first year until more funding is secured to hire caretakers for livestock. Overall, our team
considered the national average pay of both salaried and hourly positions in similar fields when creating
these plans.

The Williams Farm Park’s operating season will last from March 1 to the Friday before Thanksgiving, and
the park will be open for special events around Christmas as well. The daily hours during the operating
season will be from 9AM to 3PM and will be open Wednesday through Saturday. Each plan works with
the funding allotted to give the farm the appropriate amount of staff to successfully operate the farm.

$150,000 Plan
Staff:
● Executive Director – $40,000 yearly salary (40 hours a week, year round)
● Director of Collections – $30,000 yearly salary (40 hours a week, year round)
● Director of Interpretation – $30,000 yearly salary (40 hours a week, year round)
● Facilities/Maintenance/Landscape Manager – $26,000 (40 hours a week, year round)
● Part-Time Docent – $9,576 (9-3 on Wednesday, Thursday and Friday, $14/hr for 38 weeks)
● Part-Time Administrative Assistant – $9,576 (9-3 on Wednesday, Thursday and Friday, $14/hr for
38 weeks)
● Marketing and Special Events Intern – $4,000 stipend (15 hours a week during operating season)
● Volunteers (6) – Volunteer 6 hours per week in two 3-hour shifts ($848 for volunteer appreciation
fund)
$100,000 Plan
Staff:
● Executive Director – $40,000 yearly salary (40 hours a week, year round)
● Director of Collections and Interpretation – $35,000 yearly salary (40 hours a week, year round)
● Curatorial and Collections Intern(s) – $10,080 ($14/hr) (3 month chunks at $3,360 each - March,
April, May/ June, July, August/ September, October, November)
● Part Time Docent/Administrative Assistant – $9,576 (9-3 on Wednesday, Thursday and Friday,
$14/hr for 38 weeks)
● Landscape Contractor –$3,800 (yearly contract)
● Volunteers (6) – Volunteer 6 hours per week in two 3-hour shifts ($1,544 for volunteer
appreciation efforts)
$50,000 Plan
Staff:
● Executive Director – $33,000 yearly salary (40 hours a week, year round)
● Part Time Docent/Administrative Assistant – $3,192 (9-3 on Thursday and Friday, $14/hr for 38
weeks)
● Graduate Research Assistant - Interpretation – $6,000 (20 hrs/wk spring and fall semester)
● Volunteers (6) – Volunteer 6 hours per week in two 3-hour shifts ($1,808 for volunteer
appreciation efforts)
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The Williams Farm Park - $150,000 Staffing Plan

Seasonal Operating Hours:
Open from March 1 to Friday before Thanksgiving
(Director, collections manager, and GRAs continue work during seasonal closing. Open for
special fundraising events around Christmas.)

Daily Hours:
Wednesday 9 am - 3 pm
Thursday 9 am - 3 pm
Friday 9 am - 3 pm
Saturday 9 am - 3 pm

Staff
Executive Director
$40,000 yearly salary
40 hours a week, year round

The executive director serves as the public face of the Williams Farm Park Museum and is
responsible for management and oversight of the entire institution including budget and long
range planning, collections, programming, fundraising, marketing, special events, hiring and
supervision of staff, maintenance, groundskeeping, and security. Among other duties, the
executive director will:

● Advise and collaborate with Board of Directors

● Regularly communicate with board president and attend all board meetings
● Develop strategic planning and visioning
● Develop and manage budget
● Lead all fundraising efforts (donor relations, grants, special events, capital campaigns)
● Hire and evaluate staff
● Handle payroll and purchasing
● Manage volunteer program
● Develop human resources and ethics policies
● Monitor adherence to professional standards and best practices

The ideal candidate will have a degree in history or museum studies and at least three years of
experience working in museums, historic sites, or cultural institutions. The ability to engage
diverse audiences and a track record of successful grant writing and fundraising is essential.
 3
Director of Collections
$30,000 yearly salary
40 hours a week, year round

The director of collections will be expected to complete duties relating to the objects, buildings,
and outbuildings on the property. In this position, it is expected that the director of collections will
work 40 hours per week year round.

The director of collections will be expected to:

● Create an inventory the items and outbuildings of the property with a finding aid
● Assign each object an accession number
● Add objects and outbuildings onto the farm’s database on the Collector Systems
Museum program
● Preserve and clean the collection as needed

The collections manager will also be a site supervisor for interns when needed. A degree in
history or a related field is required, and a certificate or experience in public history is preferred.

Director of Interpretation
$30,000 yearly salary
40 hours a week, year round

The director of interpretation will be expected to present the story of the farm through exhibits
and interpretation. In this position, it is expected that the director of interpretation will work 40
hours per week year round.

The director of collections will be expected to:

● Create copy labels and exhibit texts for panels
● Design signage for different buildings and artifacts
● Produce a small exhibition for the farm including them reaching out to exhibition
companies to coordinate installation
● Write specific scripts for different themed events and tours as needed

The exhibition manager will be one of the supervisors of the site interns as well. A degree in
history or a related field is required, and a certificate or experience in public history is preferred.

Facilities/Maintenance/Landscaping Manager
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$26,000
40 hours a week, year round

This position oversees all building and grounds maintenance, landscaping, custodial functions
and ensures that security and emergency preparedness procedures are implemented properly.
The manager will conduct and document regular facilities inspections, hire and manage needed
vendors and contractors, and communicate workplace safety precautions to employees.

A high school diploma or equivalent is required but a BA in facility management or engineering

is a plus. At least 5 years of facility management or landscaping experience is also required.

Part-Time Docent
$9,576 (9-3 on Wednesday, Thursday and Friday, $14/hr for 38 weeks)

Docent will serve as a liaison with local schools and schedule and conduct twice daily school
group tours. Docent will collaborate with executive director and director of collections and
interpretation to ensure that school group tours adhere to Georgia’s educational standards.

The ideal candidate will have a degree in education and at least five years experience. The
ability to engage with groups of students at various age levels is essential. Bookkeeping or
accounting experience is a plus but not required.

Part-Time Administrative Assistant

$9,576 (9-3 on Wednesday, Thursday and Friday, $14/hr for 38 weeks)

Position will provide administrative support to the executive director which may include filing,
typing, copying, binding, scanning, ordering supplies, answering telephones and taking
messages, handling incoming and outgoing mail, preparing reports, and maintaining databases.

The ideal candidate will have a degree in education and at least five years experience. The
ability to engage with groups of students at various age levels is essential. Bookkeeping or
accounting experience is a plus but not required.

Marketing and Special Events Intern

$4,000 stipend
The Williams Farm Park Museum is seeking a temporary marketing and special events planning
intern for the months of September-December. The purpose of this role is to provide program
and marketing support for the museum’s holiday events.
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Tasks include: Maintaining and creating content for marketing strategies; researching and
planning marketing campaigns; event implementation and ensuring event success.

This internship offers the opportunity to obtain hands-on experience in a professional setting.
This opportunity will offer skills in website and social media management, media relations,
marketing campaigns, communications, and event planning.

The ideal candidate will have a working knowledge of social media platforms, Wordpress,
written and verbal communication. Individuals must be working towards a degree in
Communications, Marketing, Event Planning/Management, or Public History. We also ask that
interns be able to maintain time management skills and be able to attend evening or weekend
events.

Volunteers (6)
$848 for volunteer appreciation efforts
Ongoing
We are seeking talented volunteer staff to help fulfill the mission and goals of the Williams Farm
Park Museum. The purpose of this role is to provide a welcoming and hospitable environment
for museum patrons and to assist with day-to-day operations. Volunteers will work in two 3-hour
shifts, from 9 am to noon and noon to 3 pm. There are many opportunities available under the
volunteer role, so please let us know your interests upon your initial interview.

Duties may include but are not limited to:

● Greeting guests and answering questions
● Leading tours when needed
● Light cleaning throughout the museum
● Administrative assistance on a needed basis
● Sell merchandise and museum memberships
● Open and close the public areas of the museum
● Groundskeeping/gardening
● Assist with event planning and operations

Some qualifications include:

● Must be 21 years of age
● Basic knowledge of computers and data entry
● Personable and outgoing
● Reliable and responsible
● Able to work independently
 6

The Williams Farm Park Museum - $100,000 Staffing Plan

Seasonal Operating Hours:
Open from March 1 to Friday before Thanksgiving (38 weeks)
(Director, collections manager, and GRAs continue work during seasonal closing. Open for
special fundraising events around Christmas.)

Daily Hours:
Wednesday 9 am - 3 pm
Thursday 9 am - 3 pm
Friday 9 am - 3 pm
Saturday 9 am - 3 pm

Staff

Executive Director
$40,000 yearly salary
40 hours a week, year round

The executive director serves as the public face of the Williams Farm Park Museum and is
responsible for management and oversight of the entire institution including budget and long
range planning, collections, programming, fundraising, marketing, special events, hiring and
supervision of staff, maintenance, groundskeeping, and security. Among other duties, the
executive director will:

● Advise and collaborate with Board of Directors

● Regularly communicate with board president and attend all board meetings
● Develop strategic planning and visioning
● Develop and manage budget
● Lead all fundraising efforts (donor relations, grants, special events, capital campaigns)
● Hire and evaluate staff
● Handle payroll and purchasing
● Manage volunteer program
● Develop human resources and ethics policies
● Monitor adherence to professional standards and best practices
● Conduct routine maintenance and cleaning
● Handle other duties as needed

The ideal candidate will have a degree in history or museum studies and at least three years of
experience working in museums, historic sites, or cultural institutions. The ability to engage
diverse audiences and a track record of successful grant writing and fundraising is essential.

Director of Collections and Interpretation

$35,000 yearly salary
40 hours a week, year round
 7

The director of collections and interpretation will have duties relating to both the objects,
buildings, and outbuildings on the property and the way the story of the farm is presented. In
this position, it is expected that the collections/interpretation manager will work 20 hours per
week on each aspect of their position, or they can split their hours in a way that would make
sense for their workload.

The director of collections and interpretation will be expected to:

● Inventory the items and outbuildings of the property with a finding aid
● Preserve and clean the collection as needed
● Write tour scripts for guides
● Design signage for different buildings and artifacts.

The director of collections and interpretation will be one of the supervisors of the site interns as
well. A degree in history or a related field is required, and a certificate or experience in public
history is preferred.

Curatorial and Collections Intern(s)

$10,080 ($14/hr)
(3 month chunks at $3,360 each - March, April, May/ June, July, August/ September, October,
November)

The role of the Collections and Curatorial Intern is responsible for supporting the
Collection/Interpretation manager through research, administrative assistance, and care for
Williams Farm Park collections. The intern may also create program details for future curatorial
projects; work with the collection/interpretation manager and the executive director with
long-range planning for exhibition installation; update artifact condition reports as needed, and;
rehousing projects if intern is assigned. Each intern for their arranged slot will be issued one
main project to fulfill a portfolio or related proof of skillset.

The ideal candidate for this position will be working towards or has completed a degree in fields
related to history, public history, museum studies, archaeology, and historic preservation.
Preferred knowledge in material culture, curation, and collection management database
systems is a plus. Seeking an individual who is a self-starter, well-organized, and has a
meticulous attention to detail.

Part Time Docent/Administrative Assistant

$9,576 (9-3 on Wednesday, Thursday and Friday, $14/hr for 38 weeks)

Docent will serve as a liaison with local schools and schedule and conduct twice daily school
group tours. Docent will collaborate with executive director and director of collections and
interpretation to ensure that school group tours adhere to Georgia’s educational standards. On
 8
days when no tours are scheduled, docent will provide administrative support to the executive
director which may include filing, typing, copying, binding, scanning, ordering supplies,
answering telephones and taking messages, handling incoming and outgoing mail, preparing
reports, and maintaining databases.

The ideal candidate will have a degree in education and at least five years teaching experience,
preferably at a school system in Georgia. The ability to engage with groups of students at
various age levels is essential. Bookkeeping or accounting experience is a plus but not required.

Landscape Contractor
$3,800 yearly

The role of a landscape contractor will be to care for the grassy areas of the property year
round. Trimming the weeds, cutting grass, and fixing any necessary problems on the grounds.
(We would explore paying Avemore Village to be included in their groundskeeping contract)

Volunteers (6)
$1,544 for volunteer appreciation efforts

We are seeking talented volunteer staff to help fulfill the mission and goals of the Williams Farm
Park Museum. The purpose of this role is to provide a welcoming and hospitable environment
for museum patrons and to assist with day-to-day operations. Volunteers will work in two 3-hour
shifts, from 9 am to noon and noon to 3 pm. There are many opportunities available under the
volunteer role, so please let us know your interests upon your initial interview.

Duties may include but are not limited to:

● Greeting guests and answering questions
● Leading tours when needed
● Light cleaning throughout the museum
● Administrative assistance on a needed basis
● Sell merchandise and museum memberships
● Open and close the public areas of the museum
● Groundskeeping/gardening
● Assist with event planning and operations

Some qualifications include:

● Must be 21 years of age
● Basic knowledge of computers and data entry
● Personable and outgoing
● Reliable and responsible
● Able to work independently
 9

The Williams Farm Park Museum - $50,000 Staffing Plan

Seasonal Operating Hours:

Open from March 1 to Friday before Thanksgiving (38 weeks)
(Director, collections manager, and GRAs continue work during seasonal closing. Open for
special fundraising events around Christmas.)

Daily Hours:
Wednesday 9 am - 3 pm
Thursday 9 am - 3 pm
Friday 9 am - 3 pm
Saturday 9 am - 3 pm

Staff

Executive Director
$33,000 yearly salary
40 hours a week, year round

The executive director serves as the public face of the Williams Farm Park Museum and is
responsible for management and oversight of the entire institution including budget and long
range planning, collections, programming, fundraising, marketing, special events, hiring and
supervision of staff, maintenance, groundskeeping, and security. The executive director will:

● Advise and collaborate with Board of Directors

● Regularly communicate with board president and attend all board meetings
● Develop strategic planning and visioning
● Develop and manage budget
● Lead all fundraising efforts (donor relations, grants, special events, capital campaigns)
● Catalogue and evaluate collections
● Create educational programming
● Hire and evaluate staff
● Handle payroll and purchasing
● Manage volunteer program
● Develop collections, human resources, and ethics policies
● Monitor adherence to professional standards and best practices
● Conduct routine maintenance and cleaning
● Handle other duties as needed

The ideal candidate will have a degree in history or museum studies and at least three years of
experience working in museums, historic sites, or cultural institutions. The ability to engage
diverse audiences and a track record of successful grant writing and fundraising is essential.
 10

Part Time Docent/Administrative Assistant

$3,192 (9-3 on Thursday and Friday, $14/hr for 38 weeks)

Docent will serve as a liaison with local schools and schedule and conduct twice daily school
group tours. Docent will collaborate with executive director and director of collections and
interpretation to ensure that school group tours adhere to Georgia’s educational standards. On
days when no tours are scheduled, docent will provide administrative support to the executive
director which may include filing, typing, copying, binding, scanning, ordering supplies,
answering telephones and taking messages, handling incoming and outgoing mail, preparing
reports, and maintaining databases.

The ideal candidate will have a degree in education and at least five years teaching experience,
preferably at a school system in Georgia. The ability to engage with groups of students at
various age levels is essential. Bookkeeping or accounting experience is a plus but not required.

Graduate Research Assistant - Interpretation

$6,000 (20 hrs/wk spring and fall semester)

This position will work with the executive director to identify themes for tours of house, gardens,
and grounds and conduct research around those themes. The research assistant will build tours
based on research, write copy for tour scripts and brochures, source photos for brochures, and
design brochures.

Graduate Research Assistant - Collections

$6,000 (20 hrs/wk spring and fall semester Inventory of collections)

This position will work at the direction of the executive director to catalogue the museum’s
collection and create a formal inventory, researching the authenticity and provenance of items
when needed.

Volunteers (6)
$1,808 for volunteer appreciation efforts

We are seeking talented volunteer staff to help fulfill the mission and goals of the Williams Farm
Park Museum. The purpose of this role is to provide a welcoming and hospitable environment
for museum patrons and to assist with day-to-day operations. Volunteers will work in two 3-hour
shifts, from 9 am to noon and noon to 3 pm. There are many opportunities available under the
volunteer role, so please let us know your interests upon your initial interview.
 11
Duties may include but are not limited to:
● Greeting guests and answering questions
● Leading tours when needed
● Light cleaning throughout the museum
● Administrative assistance on a needed basis
● Sell merchandise and museum memberships
● Open and close the public areas of the museum
● Groundskeeping/gardening
● Assist with event planning and operations

Some qualifications include:

● Must be 21 years of age
● Basic knowledge of computers and data entry
● Personable and outgoing
● Reliable and responsible
● Able to work independently