CEYLON PETROLEUM CORPORATION

RETAIL OUTLET INSPECTION REPORT

Location : HOROWPATHANA Document No : D/2021/15666/162

Dealer Name : W.G.NANDALAL

Classification : LFS
Category : DODO
Account No. : 103294

Date of Inspection : 2021-11-23

Time of Arrival : 14:58:00

Time of Departure : 00:00:00

Inspected By : L.B.Rajapaksha

Designation : Area Supervisor

Date of Last Inspection : 2021-10-26

1. Records
1.1 Daily Sales records entered to date (Comment on all available products)

Product Comments

Lanka Petrol 95 Up to date

Lanka Petrol 92 Up to date

Lanka Auto Diesel

Lanka Super Diesel

Lanka Kerosene

1.2.1 Are the separate Invoice files maintained for each product ? Yes

1.2.2 Are the Invoices filed to date ? Yes

1.2.3 Are the EIA,ERN,EFTA,ESA and SIO copies filed to date ? Yes

1.2.4 Write down the inventory reference of any equipment movement since last visit ? No

1.3.1 Equipment inventory records in the inventory register tally with the Yes
physical inventory of equipment ?

1.3.2 Check the inventory and comment ? Ok

1.4.1 Is the Delivery register maintained to date ? Yes

1.4.2 Is the order register maintained to date ? Yes

1.4.3 Is the public complaints book made available to Customers ? Yes

1.4.4 Is it prominently displayed ? Yes

1.4.5 Is the Log Book made available at all times of the operation of the outlet ? Yes

1.4.6 Write down complaints made by other visiting officers and actions taken by you ? No

1.4.7 Are all CPC record books covered attractively and kept together ? Yes

1.5.1 Are all CPC CIRCULARS made available in the outlet? Yes

1.5.2 Are these CIRCULARS filed in chronological order ? Yes

1.5.3 If not, remedial action taken by you ?

1
2. Equipment

2.1.1 Maintenance and repair reports field to date ? Yes

2.1.2 Break Down register maintained ? Yes

2.1.3 Whether such entries counter signed by fitters after repairs ? Yes

2.1.4 Details of pending B/D s ? No

2.1.5 For Dealer Owned Category Outlets: Give pump references No

Whether removal of seals registered Yes

Whether approval obtained Yes

2.1.6 Whether Dispensing Pumps checked by Weights & Measures Department officers: Date 2021-02-17

2.2.1 No of equipments B/D s reported for the month of 0 is

2.3.1 Check on spares used and utility of labor 0

2.3.2 Make your comments re Ok

2.4.1 Manhole locking devices Yes

2.4.2 Manhole color coding Yes

2.4.3 Fill Pipe Caps Yes

2.4.4 Ventilation lines Yes

2.4.5 Presence of water/sludge inside Manhole Pits No

2.4.6 Does the dealer obtain samples of products received in browsers before unloading in to tanks

Yes
2.4.7 Condition of Dip sticks in use

Yes

2.5 Calibration of Product Dispensing Pumps by the inspecting officer During this visit

Product Seal Numbers

(Total number of
Result C'Unit Mainboard Date
liters poured back)

ltr 1 2 3 No. Removed Current No. Removed Current

LP 92 T001 No.1 15.00 -.2 -.2 -.1 2 -,- CE 265280 1 - CD 972803 2021/02/17

LP 92 T001 No.2 15.00 -.2 -.1 -.2 2 -,- CE 265281 1 - CD 972804

LP 92 T001 No.3 15.00 -.1 -.1 -.2 2 -,- CE 265282 1 - CD 179936

LP 92 T002 No.1 15.00 +.1 -.1 -.1 2 -,- CE 265283 1 - CC 774536

LP 92 T002 No.2 15.00 -.2 -.2 -.2 2 -,- CE 265284 1 - CD 535730

LAD T001 No.1 15.00 -.1 -.1 -.1 2 -,- CE 265285 1 - CE 264486

LAD T001 No.2 15.00 -.1 -.2 -.1 2 -,- CE 265286 1 - CE 264487

LAD T001 No.3 15.00 -.1 -.2 -.2 2 -,- CE 265287 1 - CD 165679

2
 2

2. Service
3.1.1 Air facilities availability Yes

3.1.2 Air hose found Connected

3.1.3 Air chuck condition Good

3.1.4 Air compressor water drained Yes

3.1.5 Air compressor oil Level Correct Quality Good

3.1.6 Separate person deployed for FREE air facility Good

3.1.7 Date Air Scale checked & calibrated to Master Gauge No

3.2.1 Testing can found Not leaky Yes

3.2.2 Testing can painted in red Yes

3.2.3 Testing can use only for the purpose Yes

3.2.4 Testing can sealed for the current year

3.2.5 Testing can measure tallies to your can Yes

3.3.1 Pump attendants wearing uniforms Yes

3.3.2 Pump attendants clean and neat Yes

3.3.3 Pump attendants are courteous to customers Yes

3.3.4 If, No to above what action you have to taken to remedy the situation

3.3.5 Dealer's response Good

3.4.1 Count of pump attendants on duty at time of your visit 06

3.4.2 Do you feel the no of pump attendants found in service is sufficient Yes

3.4.3 If, No to above what action you have to taken to remedy the situation

3.4.4 Dealer's response Good

3.5.1 Clean water provided to top up radiator Yes

3.5.2 Suitable and clean water provided Yes

3.6.1 Litter bin provided in the yard Yes

3.6.2 Litter bin provided in the sales room Yes

3.6.3 Litter bin provided in the lubritorium Yes

3.6.4 Litter bin provided with lids and kept closed Yes
4. Stock

Tank Capacity &

Product Stock Level Liters Water traces Density
Numbers

Lanka Petrol 92 Octane 3000x2 20987 NIL 1

Lanka Auto Diesel 5000x1 23210 NIL 1

3
 5. House Keeping

5.1.1 Air building painting satisfactory Yes

5.1.2 Boundary walls painting satisfactory Yes

5.1.3 CPC color scheme adhered to Yes

5.1.4 Working hours displayed Yes

5.1.5 Dealers name painted prominently Yes

5.2.1 Dispensing pumps painted Yes

5.2.2 Dispensing pumps price marked Yes

5.2.3 Dispensing pumps clean Yes

5.2.4 Dispensing pumps island clean Yes

5.2.5 Dispensing pumps lights functioning Yes

5.2.6 Dispensing pumpssight glass clean Yes

5.3.1 Display of packed products attractive Yes

5.3.2 Display windows clean Yes

5.3.3 Display racks clean Yes

5.3.4 Retail price list of lubricants displayed Yes

5.4.1 Toitets clean Yes

5.4.3 Air compressor room tidy Yes

5.4.4 Sales room clean Yes

5.4.5 Sales room tidy Yes

5.4.6 Driveway clean Yes

5.4.7 Drains clean Yes

5.5.1 Whether fire extinguishers available as per fire regulations Yes

5.5.1 Details of fire extinguishers

Type Co Form Dry Powder

2
Count 2 2 2

Condition Good Good Good

Next service due on 2021-12-20 2021-12-20 2021-12-20

5.5.3 No of sand buckets provided 06

Condition Good

5.4.2 Air compressor room clean Yes

6.Sale

4
 Product Name Purchases Sales Month
Lanka Petrol 92 Octane 257400 257860 Oct

Lanka Auto Diesel 409200 410848 Oct

6.2 In your opinion, if the purchases do not justify the potential Ok

of the area make your comments

6.3 Whether unauthorized lubricant products are available No

for sale at the outlet

Dealers are not allowed to retail unauthorized products such as Brake fluids,
lubricants / Synthetic lubricants, Greases etc.,marketed by any other organizations.

7.Feedback

7.1 Whether action taken by the dealer on instructions laid down in the last ROIR

Yes

Your comments
Action taken by the dealer
If dealer has not responded, please specify

7.2 Whether action taken by Area Manager re-complaints made by you to office in previous ROIR's if not give details

Yes

Date of complaint

Report reference

Complaint made No

Attn of:

5
Details of meter readings in each pump

Product Pump No Meter reading this visit Meter reading last visit Difference
A0023L99 No.1 562010 491297 70713
A0023L99 No.2 98159 55980 42179
A0023L99 No.3 176013 147113 28900
A0023L99 No.1 303378 235191 68187
A0023L99 No.2 486907 474211 12696
A0013L99 No.1 578044 489321 88723
A0013L99 No.2 798598 734240 64358
A0013L99 No.3 548963 413298 135665

Product Name Total

Lanka Auto Diesel 288746
Lanka Petrol 92 Octane 222675

92 Octane 95 Octane Auto Diesel Super Diesel Kerosene

Dip stock as at10/26/2021 19570.00 0.00 20984.00 0.00 0.00

From10/26/2021To11/23/2021 224400.00 0.00 290400.00 0.00 0.00

Total stock held 243970.00 0.00 311384.00 0.00 0.00

Total issues through pump 222675.00 0.00 288746.00 0.00 0.00

Product poured back 200.00 0.00 200.00 0.00 0.00

Actual Sales 222475.00 0.00 288546.00 0.00 0.00

Book balance 21495.00 0.00 22838.00 0.00 0.00

Dip stock today 20987.00 0.00 23210.00 0.00 0.00

Difference -508.00 0.00 372.00 0.00 0.00

1/2% EV. Allowance for Petrol Final Difference 1122.00 0.00 0.00 0.00 0.00

Net difference 614.00 0.00 0.00 0.00 0.00

% Variation = 0.27 0.00 0.13 0.00 0.00

6
REMARKS / ANY OTHER COMMENTS

N.B. Just because the variation is within 0.5% of total purchase does not entitle the inspecting to refrain from making comments
on excesses or shortages of high numerical value

Signature of Dealer Signature of Inspecting Officer