CEYLON PETROLEUM CORPORATION

RETAIL OUTLET INSPECTION REPORT

Location : SINNAPANANAKADU - AKKARAIPATTU Document No : D/2022/12785/51

Dealer Name : ARUMUGAM RASAMANI

Classification : LFS
Category : DODO
Account No. : 103786

Date of Inspection : 2022-05-18

Time of Arrival : 16:49:00

Time of Departure : 00:00:00

Inspected By : A.M.Gonsaga

Designation : Area Supervisor

Date of Last Inspection : 2022-03-18

1. Records
1.1 Daily Sales records entered to date (Comment on all available products)

Product Comments

Lanka Petrol 95

Lanka Petrol 92 Up to date

Lanka Auto Diesel Up to date

Lanka Super Diesel

Lanka Kerosene

1.2.1 Are the separate Invoice files maintained for each product ? Yes

1.2.2 Are the Invoices filed to date ? Yes

1.2.3 Are the EIA,ERN,EFTA,ESA and SIO copies filed to date ? Yes

1.2.4 Write down the inventory reference of any equipment movement since last visit ? No

1.3.1 Equipment inventory records in the inventory register tally with the Yes
physical inventory of equipment ?

1.3.2 Check the inventory and comment ? OK

1.4.1 Is the Delivery register maintained to date ? Yes

1.4.2 Is the order register maintained to date ? Yes

1.4.3 Is the public complaints book made available to Customers ? Yes

1.4.4 Is it prominently displayed ? Yes

1.4.5 Is the Log Book made available at all times of the operation of the outlet ? Yes

1.4.6 Write down complaints made by other visiting officers and actions taken by you ? No

1.4.7 Are all CPC record books covered attractively and kept together ? Yes

1.5.1 Are all CPC CIRCULARS made available in the outlet? Yes

1.5.2 Are these CIRCULARS filed in chronological order ? Yes

1.5.3 If not, remedial action taken by you ?

1
2. Equipment

2.1.1 Maintenance and repair reports field to date ? Yes

2.1.2 Break Down register maintained ? Yes

2.1.3 Whether such entries counter signed by fitters after repairs ? Yes

2.1.4 Details of pending B/D s ? No

2.1.5 For Dealer Owned Category Outlets: Give pump references LP92X2 LADX2 LKX1

Whether removal of seals registered YES

Whether approval obtained YES

2.2.1 No of equipments B/D s reported for the month of April is

2.3.1 Check on spares used and utility of labor 0

2.3.2 Make your comments re NIL

2.4.1 Manhole locking devices Yes

2.4.2 Manhole color coding Yes

2.4.3 Fill Pipe Caps Yes

2.4.4 Ventilation lines Yes

2.4.5 Presence of water/sludge inside Manhole Pits No

2.4.6 Does the dealer obtain samples of products received in browsers before unloading in to tanks

Yes
2.4.7 Condition of Dip sticks in use

Yes

2.5 Calibration of Product Dispensing Pumps by the inspecting officer During this visit

Product Seal Numbers

(Total number of
Result C'Unit Mainboard Date
liters poured back)

ltr 1 2 3 No. Removed Current No. Removed Current

LP 92 T001 No.1 15.00 0 0 0 0 - CE267946 0 - CB736614

LP 92 T001 No.2 15.00 0 0 0 0 - CE267944 0 - CB736615

LAD T001 No.1 99.00 99 99 99 0 - CD535667 0 - CB736616

LAD T001 No.2 99.00 99 99 99 0 - CE267945 0 - CC329469

LK T001 No.1 99.00 99 99 99 0 - 88 0 - 88

2
2. Service
3.1.1 Air facilities availability No

3.1.2 Air hose found Disconnected

3.1.3 Air chuck condition Bad

3.1.4 Air compressor water drained No

3.1.5 Air compressor oil Level Not Correct Quality Bad

3.1.6 Separate person deployed for FREE air facility Bad

3.1.7 Date Air Scale checked & calibrated to Master Gauge Yes

3.2.1 Testing can found Not leaky Yes

3.2.2 Testing can painted in red Yes

3.2.3 Testing can use only for the purpose Yes

3.2.4 Testing can sealed for the current year 2022-03-18

3.2.5 Testing can measure tallies to your can Yes

3.3.1 Pump attendants wearing uniforms No

3.3.2 Pump attendants clean and neat Yes

3.3.3 Pump attendants are courteous to customers Yes

3.3.4 If, No to above what action you have to taken to remedy the situation

3.3.5 Dealer's response ADVISED

3.4.1 Count of pump attendants on duty at time of your visit 01

3.4.2 Do you feel the no of pump attendants found in service is sufficient Yes

3.4.3 If, No to above what action you have to taken to remedy the situation

3.4.4 Dealer's response OK

3.5.1 Clean water provided to top up radiator No

3.5.2 Suitable and clean water provided No

3.6.1 Litter bin provided in the yard No

3.6.2 Litter bin provided in the sales room No

3.6.3 Litter bin provided in the lubritorium No

3.6.4 Litter bin provided with lids and kept closed No

4. Stock

Tank Capacity &

Product Stock Level Liters Water traces Density
Numbers

Lanka Petrol 92 Octane 3000IGX1 2460 NIL 1

Lanka Auto Diesel 5000IGX1 260 NIL 1

Lanka Kerosene 3000IGX1 0 NIL 1

3
 5. House Keeping

5.1.1 Building painting satisfactory Yes

5.1.2 Boundary walls painting satisfactory No

5.1.3 CPC color scheme adhered to Yes

5.1.4 Working hours displayed Yes

5.1.5 Dealers name painted prominently Yes

5.2.1 Dispensing pumps painted Yes

5.2.2 Dispensing pumps price marked Yes

5.2.3 Dispensing pumps clean Yes

5.2.4 Dispensing pumps island clean Yes

5.2.5 Dispensing pumps lights functioning Yes

5.2.6 Dispensing pumpssight glass clean Yes

5.3.1 Display of packed products attractive No

5.3.2 Display windows clean No

5.3.3 Display racks clean No

5.3.4 Retail price list of lubricants displayed No

5.4.1 Toitets clean No

5.4.3 Air compressor room tidy No

5.4.4 Sales room clean No

5.4.5 Sales room tidy No

5.4.6 Driveway clean No

5.4.7 Drains clean No

5.5.1 Whether fire extinguishers available as per fire regulations Yes

5.5.1 Details of fire extinguishers

Type Co Form Dry Powder

2
Count 02 02 02

Condition EXPIRED EXPIRED EXPIRED

Next service due on 2022-05-18 2022-05-18 2022-05-18

5.5.3 No of sand buckets provided NIL

Condition NIL

5.4.2 Air compressor room clean No

6.Sale

4
 Product Name Purchases Sales Month
Lanka Petrol 92 Octane 19800 17783 Mar

Lanka Petrol 92 Octane 26400 32286 Apr

Lanka Auto Diesel 46200 65086 Mar

Lanka Auto Diesel 46200 40955 Apr

Lanka Kerosene 0 0 Mar

Lanka Kerosene 0 0 Apr

6.2 In your opinion, if the purchases do not justify the potential NIL
of the area make your comments

6.3 Whether unauthorized lubricant products are available NIL

for sale at the outlet

Dealers are not allowed to retail unauthorized products such as Brake fluids,
lubricants / Synthetic lubricants, Greases etc.,marketed by any other organizations.

7.Feedback

7.1 Whether action taken by the dealer on instructions laid down in the last ROIR

No

Your comments NIL

Action taken by the dealer NIL
If dealer has not responded, please specify NIL

7.2 Whether action taken by Area Manager re-complaints made by you to office in previous ROIR's if not give details

No

Date of complaint NIL

Report reference NIL

Complaint made No

Attn of: NIL

5
Details of meter readings in each pump

Product Pump No Meter reading this visit Meter reading last visit Difference
A0023L99 No.1 12139 0 51125
A0023L99 No.2 843818 843684 134
A0013L99 No.1 663242 656807 6435
A0013L99 No.2 49950 0 64613
A0017L99 No.1 0 0 0

Product Name Total

Lanka Auto Diesel 71048
Lanka Kerosene 0
Lanka Petrol 92 Octane 51259

92 Octane 95 Octane Auto Diesel Super Diesel Kerosene

Dip stock as at 3/18/2022 7640.00 0.00 5340.00 0.00 0.00

From 3/18/2022To5/18/2022 46200.00 0.00 66000.00 0.00 0.00

Total stock held 53840.00 0.00 71340.00 0.00 0.00

Total issues through pump 51259.00 0.00 71048.00 0.00 0.00

Product poured back 130.00 0.00 300.00 0.00 0.00

Actual Sales 51129.00 0.00 70748.00 0.00 0.00

Book balance 2711.00 0.00 592.00 0.00 0.00

Dip stock today 2460.00 0.00 260.00 0.00 0.00

Difference -251.00 0.00 -332.00 0.00 0.00

1/2% EV. Allowance for Petrol Final Difference 231.00 0.00 0.00 0.00 0.00

Net difference -20.00 0.00 0.00 0.00 0.00

% Variation = -0.04 0.00 -0.50 0.00 0.00

6
REMARKS / ANY OTHER COMMENTS

N.B. Just because the variation is within 0.5% of total purchase does not entitle the inspecting to refrain from making comments
on excesses or shortages of high numerical value

Signature of Dealer Signature of Inspecting Officer