A series of guides designed to strengthen your

career development skills.

Using
Microsoft
Word 2016
Inserting Graphics Guide

Fredrick Schultz
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 Using Microsoft Word 2016 – Inserting Graphics Guide

To receive additional guides in this or any other series by Silverman’s Career Development
Center, send a message to Fredrick, Schultz at fschultnm z@silverman.edu.

Copyright 2017
Table of Contents
Inserting Graphics in Word Documents..............................................................................................................1
If you receive a picture from a source other than yourself, do not use the file until you are certain it does
not contain a virus or other malware...............................................................................................................1
To Insert an Online Image...................................................................................................................................2
To Insert a Picture from a File............................................................................................................................3
To Insert a Shape.................................................................................................................................................4
To Insert a Screenshot.........................................................................................................................................5

Table of Figures......................................................................................................................................................6

Index........................................................................................................................................................................7
Inserting Graphics in Word Documents
To use a graphic, also called a graphical image, in a Word document, the
image must be stored digitally in a file. Files containing graphics are
What Is Malware?
available from a variety of sources:
 The web has images available, some of which are free, while Malware, short for malicious
software, is software that usually
others require a fee. These images may be drawings or photos. acts without a user’s knowledge
and deliberately alters a
 You can take a picture with a digital camera or smartphone and
computer or mobile device’s
download it, which is the process of copying the digital picture operations. Examples of malware
include viruses, worms, trojan
from the camera or phone to your computer.
horses, rootkits, spyware,
 With a scanner, you can convert a printed picture, drawing, or adware, and zombies.
diagram to a digital file.

If you receive a picture from a source other than yourself, do not

use the file until you are certain it does not contain a virus or other
malware.

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To Insert an Online Image
Microsoft Office applications can access a collection of online, royalty-free images and animations. The
following steps explain how to insert an online image, such as the rainbow shown in Figure 1.

Figure 1: Rainbow Image

1. Position the insertion point where you want to insert the image.
2. Display the Insert tab.
3. Click the Online Pictures button (Insert tab | Illustrations group) to display the Insert Pictures
dialog box.
4. Type the search text in the Search box (Insert Pictures dialog box) to specify the type of image
you want to locate.
5. Click the Search button to display a list of online images that matches the entered search text.
6. If necessary, scroll through the list of images and then click the desired image to select it.
7. Click the Insert button to insert the selected image in the document at the location of the insertion
point.

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To Insert a Picture from a File
The following steps explain how to insert a picture from a file, such as the one shown below that was
taken with a digital camera of an ocean sunset in Figure 2.

Figure 2: Ocean Sunset Picture

1. Position the insertion point where you want to insert the picture.
2. Display the Insert tab.
3. Click the From File button (Insert tab | Illustrations group) to display the Insert Picture dialog
box.
4. Navigate to the location of the picture on your media (Insert Picture dialog box) and then select
the file of the picture to be inserted.
5. Click the Insert button (Insert Picture dialog box) to insert the picture at the location of the
insertion point in the document.

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To Insert a Shape
Word has a variety of predefined shapes, which are a type of drawing object, that you can insert in
documents. A drawing object is a graphic that you create using Word. Examples of shape drawing objects
include lines, rectangles, circles, triangles, arrows, mathematical operators, flowcharting symbols, stars,
banners, and callouts. The following steps explain how to insert a shape, such as the 32-point star shown
in Figure 3.

Figure 3: Star Shape

1. Display the Insert tab.

2. Click the ‘Draw a Shape’ button (Insert tab | Illustrations group)
to display the Draw a Shape gallery.
Malware Protection Tips
3. Click the desired shape in the Draw a Shape gallery, which
 Use a firewall
removes the gallery and changes the pointer to the shape of a
 Be suspicious of unsolicited
crosshair in the document window. (If you are using a touch
email attachments.
screen, skip Step 4 because the shape is inserted in the
 Download apps or programs
document window automatically.) from trusted websites.
4. Position the pointer (a crosshair) in the document window at the  Close spyware windows.
approximate location for the upper-left corner of the desired  Before using removable
shape and then drag the pointer to define the boundaries of the media, scan it for malware.
shape.  Back up regularly.
5. If desired, change the wrapping style of the shape from floating
to inline by clicking the Layout Options button attached to the
graphic to display the Layout Options gallery and then clicking
‘In Line with Text’ in the Layout Options gallery.

To Insert a Screenshot
You can insert a screenshot of any program running on your computer
that has not been minimized. A screenshot is a duplicate image of the
contents of your screen. The following steps explain how to insert a screenshot of a Word Help window
(Figure 4).

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 Figure 4: Word Help Window Screenshot

1. In a separate window, display the contents you wish to capture in a screenshot.

2. Switch to the Word document that will contain the screenshot and then position the insertion
point where you want to insert the screenshot.
3. Display the Insert tab.
4. Click the ‘Take a Screenshot’ button (Insert tab | Illustrations group) to display the Screenshot
gallery.
5. Click the desired available window in the Take a Screenshot gallery to insert the selected
screenshot in the Word document at the location of the insertion point.

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Table of Figures

Figure 1: Rainbow Image......................................................................................................................2

Figure 2: Ocean Sunset Picture..............................................................................................................3
Figure 3: Star Shape..............................................................................................................................4
Figure 4: Word Help Window Screenshot.............................................................................................5

Index
A
animations................................................................................................................................................................................ 2

D
drawing object.......................................................................................................................................................................... 4

G
graphic...................................................................................................................................................................................... 1
graphical image........................................................................................................................................................................ 1

I
insert a picture from a file......................................................................................................................................................... 3
insert a screenshot..................................................................................................................................................................... 5
insert a shape............................................................................................................................................................................ 4
insert an online image............................................................................................................................................................... 2

R
royalty-free images................................................................................................................................................................... 2

S
screenshot................................................................................................................................................................................. 5

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