Table of Contents

Inserting Graphics in Word Documents 2

If you receive a picture from a source other than yourself, do not use the file until you are certain it does not
contain a virus or other malware. 2
To Insert an Online Image 2
To Insert a Picture from a File 3
To Insert a Shape 3
To Insert a Screenshot 4
Inserting Graphics in Word Documents
To use a graphic, also called a graphical image, in a Word document, the
image must be stored digitally in a file. Files containing graphics are What Is Malware
available from a variety of sources:
Malware, short for malicious
 The web has images available, some of which are free, while others software, is software that
require a fee. These images may be drawings or photos. usually acts without a user’s
 You can take a picture with a digital camera or smartphone and knowledge and deliberately
download it, which is the process of copying the digital picture from alters a computer or mobile
the camera or phone to your computer. device’s operations.
 With a scanner, you can convert a printed picture, drawing, or Examples of malware include
diagram to a digital file. viruses, worms, Trojan
horses, rootkits, spyware,
If you receive a picture from a source other than yourself, do not use the adware, and zombies.
file until you are certain it does not contain a virus or other malware.

To Insert an Online Image

Microsoft Office applications can access a collection of online, royalty-free images and animations. The
following steps explain how to insert an online image, such as the rainbow shown below (Figure 1).

Figure 1: Rainbow Image

1. Position the insertion point where you want to insert the image.
2. Display the Insert tab.
3. Click the Online Pictures button (Insert tab | Illustrations group) to display the Insert Pictures
dialog box.
4. Type the search text in the Search box (Insert Pictures dialog box) to specify the type of image
you want to locate.
5. Click the Search button to display a list of online images that matches the entered search text.
6. If necessary, scroll through the list of images and then click the desired image to select it.
7. Click the Insert button to insert the selected image in the document at the location of the insertion
point.

To Insert a Picture from a File

The following steps explain how to insert a picture from a file, such as the one shown below that was
taken with a digital camera of an ocean sunset (Figure 2).
 Figure 2: Ocean Sunset Picture

1. Position the insertion point where you want to insert the picture.
2. Display the Insert tab.
3. Click the From File button (Insert tab | Illustrations group) to display the Insert Picture dialog
box.
4. Navigate to the location of the picture on your media (Insert Picture dialog box) and then select
the file of the picture to be inserted.
5. Click the Insert button (Insert Picture dialog box) to insert the
picture at the location of the insertion point in the document. Malware Protection Tips

To Insert a Shape  Use firewall

Word has a variety of predefined shapes, which are a type of drawing object  Be suspicious of
that you can insert in documents. A drawing object is a graphic that you unsolicited email
create using Word. Examples of shape drawing objects include lines, attachments.
 Download apps or
rectangles, circles, triangles, arrows, mathematical operators, flowcharting
programs from
symbols, stars, banners, and callouts. The following steps explain how to
trusted websites.
insert a shape, such as the 32-point star shown below (Figure 3).
 Close spyware
windows
 Before using
removable media,
scan it for malware.
 Back up regularly.
 media, scan it for
malware.
 Back up regularly.

Figure 3: Star Shape

1. Display the Insert tab.

 2. Click the ‘Draw a Shape’ button (Insert tab | Illustrations group) to display the Draw a Shape
gallery.
3. Click the desired shape in the Draw a Shape gallery, which removes the gallery and changes the
pointer to the shape of a crosshair in the document window. (If you are using a touch screen, skip
Step 4 because the shape is inserted in the document window automatically.)
4. Position the pointer (a crosshair) in the document window at the approximate location for the
upper-left corner of the desired shape and then drag the pointer to define the boundaries of the
shape.
5. If desired, change the wrapping style of the shape from floating to inline by clicking the Layout
Options button attached to the graphic to display the Layout Options gallery and then clicking ‘In
Line with Text’ in the Layout Options gallery.

To Insert a Screenshot
You can insert a screenshot of any program running on your computer that has not been minimized. A
screenshot is a duplicate image of the contents of your screen. The following steps explain how to insert a
screenshot of a Word Help window (Figure 4).

Figure 4: Word Help Window Screenshot

1. In a separate window, display the contents you wish to capture in a screenshot.

2. Switch to the Word document that will contain the screenshot and then position the insertion
point where you want to insert the screenshot.
3. Display the Insert tab.
4. Click the ‘Take a Screenshot’ button (Insert tab | Illustrations group) to display the Screenshot
gallery.
5. Click the desired available window in the Take a Screenshot gallery to insert the selected
screenshot in the Word document at the location of the insertion point.