Table of Contents

Inserting Graphics in Word Documents.......................................................................................................2

To Insert an Online Image........................................................................................................................2
To Insert a Picture from a File..................................................................................................................3
To Insert a Shape.....................................................................................................................................4
To Insert a Screenshot.............................................................................................................................5
Inserting Graphics in Word Documents
To use a graphic, also called a graphical image, in a Word document, What Is Malware?
the image must be stored digitally in a file. Files containing graphics
Malware, short for
are available from a variety of sources:
malicious software is
 The web has images available, some of which are free, while software that usually acts
others require a fee. These images may be drawings or without user’s knowledge
photos. and deliberately alters a

 You can take a picture with a digital camera or smartphone computer or mobile

and download it, which is the process of copying the digital device’s operations.

picture from the camera or phone to your computer. Example of malware

 With a scanner, you can convert a printed picture, drawing, or include viruses, worms,

diagram to a digital file. trojan horses, rootkits,

spyware, adware and
If you receive a picture from a source other than yourself, do not
zombies
use the file until you are certain it does not contain a virus or
other malware. Malware Protection Tips

To Insert an Online Image

Microsoft Office applications can access a collection of online, royalty-free images and
animations. The following steps explain how to insert an online image, such as the rainbow
shown below (Figure 1).

Figure 1:Rainbow Image

1. Position the insertion point where you want to insert the image.

2. Display the Insert tab.

 3. Click the Online Pictures button (Insert tab | Illustrations group) to display the Insert
Pictures dialog box.

4. Type the search text in the Search box (Insert Pictures dialog box) to specify the type of
image you want to locate.

5. Click the Search button to display a list of online images that matches the entered
search text.

6. If necessary, scroll through the list of images and then click the desired image to select
it.

7. Click the Insert button to insert the selected image in the document at the location of the
insertion point.

To Insert a Picture from a File

The following steps explain how to insert a picture from a file, such as the one shown below that
was taken with a digital camera of an ocean sunset (Figure 2).

Figure 2:Ocean Sunset Picture

1. Position the insertion point where you want to insert the picture.

2. Display the Insert tab.

3. Click the From File button (Insert tab | Illustrations group) to display the Insert Picture
dialog box.

4. Navigate to the location of the picture on your media (Insert Picture dialog box) and then
select the file of the picture to be inserted.
 5. Click the Insert button (Insert Picture dialog box) to insert the picture at the location of
the insertion point in the document.

To Insert a Shape
Word has a variety of predefined shapes, which are a type of drawing object, that you can insert
in documents. A drawing object is a graphic that you create using Word. Examples of shape
drawing objects include lines, rectangles, circles, triangles, arrows, mathematical operators,
flowcharting symbols, stars, banners, and callouts. The following steps explain how to insert a
shape, such as the 32-point star shown in Figure 3.

Figure 3:Star Shape

1. Display the Insert tab.

2. Click the ‘Draw a Shape’ button (Insert tab | Illustrations  Use a firewall
 Be suspicious of
group) to display the Draw a Shape gallery.
unsolicited email
3. Click the desired shape in the Draw a Shape gallery, which attachment
 Download apps or
removes the gallery and changes the pointer to the shape of a
program from respect
crosshair in the document window. (If you are using a touch website
screen, skip Step 4 because the shape is inserted in the  Close spyware
windows
document window automatically.)
 Before usimg
4. Position the pointer (a crosshair) in the document window at removable media, scan
the approximate location for the upper-left corner of the it form malware
 Backup regularly
desired shape and then drag the pointer to define the
boundaries of the shape.

5. If desired, change the wrapping style of the shape from

floating to inline by clicking the Layout Options button
 attached to the graphic to display the Layout Options gallery and then clicking ‘In Line
with Text’ in the Layout Options gallery.

To Insert a Screenshot
You can insert a screenshot of any program running on your computer that has not been
minimized. A screenshot is a duplicate image of the contents of your screen. The following
steps explain how to insert a screenshot of a Word Help window (Figure 4).

Figure 4:Help Window Screenshot

1. In a separate window, display the contents you wish to capture in a screenshot.

2. Switch to the Word document that will contain the screenshot and then position the
insertion point where you want to insert the screenshot.

3. Display the Insert tab.

4. Click the ‘Take a Screenshot’ button (Insert tab | Illustrations group) to display the
Screenshot gallery.

5. Click the desired available window in the Take a Screenshot gallery to insert the
selected screenshot in the Word document at the location of the insertion point .