Inserting Graphics in Word Documents

To use a graphic, also called a graphical image, in a Word document, the

image must be stored digitally in a file. Files containing graphics are What Is Malware?
available from a variety of sources:
Malware, short for
 The web has images available, some of which are free, while others
malicious software is
require a fee. These images may be drawings or photos.
software that usually acts
 You can take a picture with a digital camera or smartphone and without user’s knowledge
download it, which is the process of copying the digital picture from and deliberately alters a
the camera or phone to your computer. computer or mobile

 With a scanner, you can convert a printed picture, drawing, or device’s operations.

diagram to a digital file. Example of malware

If you receive a picture from a source other than yourself, do not use the include viruses, worms,

file until you are certain it does not contain a virus or other malware. trojan horses, rootkits,
spyware, adware and
To Insert an Online Image
zombies
Microsoft Office applications can access a collection of online, royalty-free
Malware Protection Tips
images and animations. The following steps explain how to insert an online
image, such as the rainbow shown below (Figure 1).

Figure 1:Rainbow IImage

1. Position the insertion point where you want to insert the image.

2. Display the Insert tab.

3. Click the Online Pictures button (Insert tab | Illustrations group) to display the Insert Pictures
dialog box.
 4. Type the search text in the Search box (Insert Pictures dialog box) to specify the type of image
you want to locate.

5. Click the Search button to display a list of online images that matches the entered search text.

6. If necessary, scroll through the list of images and then click the desired image to select it.

7. Click the Insert button to insert the selected image in the document at the location of the insertion
point.

To Insert a Picture from a File

The following steps explain how to insert a picture from a file, such as the one shown below that was
taken with a digital camera of an ocean sunset (Figure 2).

Figure 2:Ocean Sunset Picture

1. Position the insertion point where you want to insert the picture.

2. Display the Insert tab.

3. Click the From File button (Insert tab | Illustrations group) to display the Insert Picture dialog
box.

4. Navigate to the location of the picture on your media (Insert Picture dialog box) and then select
the file of the picture to be inserted.

5. Click the Insert button (Insert Picture dialog box) to insert the picture at the location of the
insertion point in the document.

To Insert a Shape
Word has a variety of predefined shapes, which are a type of drawing object, that you can insert in
documents. A drawing object is a graphic that you create using Word. Examples of shape drawing objects
include lines, rectangles, circles, triangles, arrows, mathematical operators, flowcharting symbols, stars,
banners, and callouts. The following steps explain how to insert a shape, such as the 32-point star shown
in Figure 3.

Figure 3:Star Shape

1. Display the Insert tab.

2. Click the ‘Draw a Shape’ button (Insert tab | Illustrations group) to display the Draw a Shape
gallery.

3. Click the desired shape in the Draw a Shape gallery, which removes  Use a firewall
 Be suspicious of
the gallery and changes the pointer to the shape of a crosshair in the
unsolicited email
document window. (If you are using a touch screen, skip Step 4 attachment
because the shape is inserted in the document window  Download apps or
automatically.) program from respect
website
4. Position the pointer (a crosshair) in the document window at the  Close spyware
approximate location for the upper-left corner of the desired shape windows
 Before usimg
and then drag the pointer to define the boundaries of the shape.
removable media, scan
5. If desired, change the wrapping style of the shape from floating to it form malware
 Backup regularly
inline by clicking the Layout Options button attached to the graphic
to display the Layout Options gallery and then clicking ‘In Line
with Text’ in the Layout Options gallery.

To Insert a Screenshot
You can insert a screenshot of any program running on your computer that has not been minimized. A
screenshot is a duplicate image of the contents of your screen. The following steps explain how to insert a
screenshot of a Word Help window (Figure 4).

Figure 4: Help Window Screenshot

1. In a separate window, display the contents you wish to capture in a screenshot.

2. Switch to the Word document that will contain the screenshot and then position the insertion
point where you want to insert the screenshot.

3. Display the Insert tab.

4. Click the ‘Take a Screenshot’ button (Insert tab | Illustrations group) to display the Screenshot
gallery.

5. Click the desired available window in the Take a Screenshot gallery to insert the selected
screenshot in the Word document at the location of the insertion point.