Purchasing Officer Job Description

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JOB DESCRIPTION

TITLE: Purchasing Officer ( Jebel Ali)

Purpose of the Job:-

To provide administrative assistance to the Purchasing function of Supply Chain

while ensuring materials are ordered at best possible rate, delivered on time, in right
quantity & quality; within set KPI’s and assist Purchasing Supervisor as required.

Reports to:-. Purchasing Supervisor

Key Responsibilities:-

 Review & respond to MRP expediting messages & urgent enquiries on a daily
basis; review and release planned purchasing recommendation within set
authority limits
 Issue Request for Quotations (RFQ) to existing and new suppliers,
preparation of costs analysis & recommendations
 Interpret material requisitions & orders from internal departments
 Issuance of Purchase Orders
 Confirmation of Purchase Orders with Suppliers and updating of delivery
terms; Ensure PO’s are delivered on time and expedite overdue PO’s with
suppliers
 Communicate with vendors to resolve problems related to on-time delivery,
lead times or quality of supplies
 Liaison with freight forwarding companies and logistics department for
collection of shipment, freight and delivery to Jebel Ali and sites; follow up on
delivery status
 Coordination with Workshop/Stores and sites on various purchasing related
issues.
 Developing new Vendors and maintaining relations with existing suppliers.
 Provide weekly consolidated Open POs report to Purchasing Supervisor for
the allotted suppliers
 Abides by set KPI’s
 Ensuring compliance with Purchasing Processes
 Provide support to other regions as required

Other Requirements:-
 Operating MRP System
 Any other task assigned by Purchasing Supervisor and Manager

Job Description Page 1

 Purchasing Officer Job Description
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Location
Jebel Ali

Person Specification
 Skill & ability to work on multiple tasks
 Good written, oral & interpersonal communication skills
 Sourcing & analytical skills
 Accurate with figures
 Knowledge of basic software applications (Word, Excel…)
 Experienced in ERP systems
 Able to work under pressure
 Supplier Management & Negotiation skills

Job Description Page 2