Job description _MERCHANDISER TEAM

Job Description

'-Check w/ HQ about sample request quantity and prepare material /Trim .Normally will need to make full size set/ jump
Sample making request
size for all colors if more than 1 color. If not enough fabric , need to check again fty about quantity basing on actual fabric
receipt and inform back to HQ.

Sending FPP sample status chart to Factory ( update Material status, Pattern ready date) for factory preparation.
Sample booking
If bulk materials are not arrived at factory, should request materials from HQ & send to factory for FPP sample. Should use
actual materials for FPP sample

Follow material for production Double check materials before sending to factory for sample making

Double check on below jobs:

- Email inform factory for critical points need to pay attention or improved for PPS/FPP. Every recommendation,
suggestion from Fty side, need to discuss with QA team first and then suggest to HQ if it is necessary and reasonable. For
WMS, If have any special comment, adjustment which approved in RAM meeting, QA team will summary and send email
to Fty. Fty need to follow strictly, reflect on FPP samples and no more changes after that.
Follow sample making at f'ty

- Get timeline from factory( ready date)

- Pushing f'ty if sample slow or need urgent finish.

- Update FPP sample delivery date & get HQ comment. Normally FPP sample will be reviewed by Buyer in PPM. After
that, send some samples to HQ and get comment for bulk.
PPS/FPP
sample
making -Inform in-house QA to check sample making status and check workmanship, spec once sample ready. Need to request
in-house QA to share comment, and spec in particular
 Job Description

Double check with Inhouse QA to make sure that they have latest techpack, sample…on hand . In case QA is not available
for checking sample, need to review sample and record all comments by MD team, also inform to QA about issue and got
confirm if sample is acceptable b4 sending to HQ.

Sample checking Review Inhouse QA's comments and add comments if any. In case sample using any substitute, or any mistake need to
alert to HQ in advance .
In case sample is rejected, return sample to f'ty with detail comments & prepare again all above to remake & same time
check production schedule if it will affect or not

Make comments for HQ to take note and improve for bulk;

+ Book express courier;

+ Make invoice and sending list to HQ

Send sample to HQ
+ Keep AWB after sending in courier list file;

+ Send sending notice to HQ.

+ After sending FPS around a week, if no comments form HQ, push them to get sample comment;
Follow sample comments & make sure f'ty can follow all comments or not. In case can not follow all, need to feed back HQ & chase for final
confirmation of both side

+ Check with HQ about sample request with deadline for bulk : CTL, inline sample, TOP sample, 1st output….and email to
Sample request
Fty.

+ Factory is instructed to send asap first output sample to MD for checking, but MD team also should check usually with
Sample booking production schedule to know which style is launched to push fty to send first output sample

Double check on below jobs:

- Get timeline from factory. Always checking w/ production team and inform back to HQ if need to revise the deadline of
Follow sample sending status sample basing on production status.
PRODUCT - Pushing f'ty to send in time or earlier.
ION
SAMPLE - Push in-house Qa for sample follow up & checking sample sending schedule
Always remind in-house QA to make sure that they understand fully about that kind of sample, requirement on packing
for each kind of sample.
Sample checking
 Job Description
Sample checking
In case sample is not qualified to ship, send comment to f'ty for correction urgently on bulk & ask for replacement

+ Book express courier;

+ Make invoice and sending list to HQ

Send sample to HQ
+ Keep AWB after sending in courier list file;
+ Send sending notice to HQ.

Follow sample comment & if any comment can be improved in bulk

Follow sample comments
If not, should repair or get approval from buyer to keep as it's

Always check with HQ to update all information about techpack, order recap, Po sheet, latest pattern, material schedule,
consumption... And then send to fty for review.

Get all questionnaire from fty about pattern, techpack, packing method..-> Asking HQ and reply Fty.

Get consumption from fty and inform to HQ. Im case consumption higher than Hq's, need to explain clearly after verify /
double check with Fty.
Bulk production prepare
Send Sealed sample , QA file, Fpp file to in-house QA. Always communicate and update file to in-house QA, QA. If have
any important email,doccument need to print out and send to in-house QA for keeping in QA file.

Checking QA file check list and inform HQ if missing anything.

Always chasing HQ to get updated material schedule and double check with Fty to make sure that schedule is fulfill with
their schedule. Feedback / recommend to HQ if any
 Job Description

Chase shipping doc from HQ and send to fty. If anything is not correct, inform HQ for checking. Double check with fty if
already received material.

Request fabric supplier to send their internal fabric inspection report 5-7 days before shipment => Pass to factory for
double checking when fabric arrives

Material receipt

Review detailed Shipping plan & comment if any issue for production schedule. Focus much on fabric

If material schedule does not meet our time line & delay to production schedule, should push hardly to supplier. Mean
time update to Factory, production team & HQ to adjust production schedule or extend delivery or involve in to push
supplier together;

Double check Materials Card from factory & correct then sign=> return to fty . Normally Inhouse QA will check material
Material card card . Need to work closely with fty to make sure they understand fully about trim list.

Make Materials list & send to fty to check materials status. If any defected fabric/trims or shortage should notice to
supplier & get replacement q'ty .Inform to HQ if any issue w/ loss % or their order qty is not matching with their
consumption.

Material balance + Follow material from stocks

+Checking materials balance sheet from fty and compared against with our record.

+ Updated materials shipped quantity from suppliers into MBL total;

 Job
Material q'lty & q'ty inspection
Check daily productivity report
Follow production status
Description
Verify fty report before sending to HQ to make sure fty follow correctly inspection procedure. Inform QA in house to
support sometime if it is urgent
Need to request fty to check shade blanket, weighting test, shrinkage 10% for all delivery . In case of any NC issue,
Inhouse QA will review first and then give some internal standard to fty. If defect is much serious, need to inform to HQ to
get some advise and alert to supply mill . If shrinkage, weighing is OOT, shade need to get approval b4 use or separate
accordingly,
Inform to QA to get some advise and attention in bulk.
If found any potential risk, OOT against approval swatch…-> Need to send to HQ and get confirm/ approval.
Check daily productivity report from F'ty.
+ If productivity is low, push factory
+ If information on daily PSR is wrong or strange, call to f'ty to correct
Send DPR to HQ and update line plan if any
Daily correspond with QC or F'ty whenever they have questions, approval, clarify, issues: q'lty, measurement,
specification, color, productivity.
Communicate with other departments to solve or communicate with HQ for comments, approval or judgement.
Double check with in-house QA if fty follow up strictly our comments/ suggestion …
Check packing way from fty/ translate and share to HQ to get approval
Checking polybag layout/ Carton layout and dimension and share to HQ for approval. Request fty to prepare and send
sample polybag / CNT to HQ for quality reference.
 Job Description

Check production status and book PF/ FI with Buyer or 3rd party.

Request fty to share inspection ready date/ schedule-> share to HQ

Follow final inspection & shipment Sharing latest PKL to in-house QA. Make sure sending all required techpack, testing report file for keeping in QA file before
FI

Booking shipment schedule with Log team : sharing PKL, order recap. Need to book 1 month prior SD.

Always checking Vessel schedule and inform to fty , push production to catch VSSL schedule. In case have any issue w/
production, need to inform Log to get extend from forwarder or inform to HQ if can not catch shipment schedule..

Collect all surcharge request from fty side , negotiate/ discuss to reduce as much as possible
Update Fty surcharge

Claim note Double check claim note from buyer. HQ and report to directors
Check stock from fty after finish that style
Finish production
Record all issue and sharing to QA team, other team for Prevention