EXERCISE 4- Drawing Shapes

Check that funds exist & if I can Issue invitation to

purchase internally e.g. tender or request for
------------ IS/Catering etc. quote documents to
Invoice matched to
shortlisted/approved
Up to £5,000 £5,001 - £10,001 - Any proposed PO & paid through
or requesting suppliers
excl vat one £10,000 excl £50,000 excl purchases in excess of ABW
If no internal supply,
written vat minimum vat minimum 3 £50k excl vat must be
estimate overall
quotation 2 written written reported to the
value of requirement Evaluate quotes or
received quotations quotations Procurement Manager,
for all external tenders against pre-
received received as competitive
purchases defined specification
tendering is required
& award criteria Invoiced received
All purchases over £25,000 excl vat as a from supplier (unless
Specification one off or in aggregate must be paid by P card)
advertised on sell2wales. A CAPAPP Select supplier
(timescale, standards
form will also need to be authorized for offering best VFM
quality etc) prepared
equipment or other capital assests based on award
valued over £10k excl vat. (See financial criteria Received
Procedures cection 2.4.1) requirements &
Am I proposing to extend or complete goods
Does your supplier
renew an existing contract by YES Mini tender or direct call off receipt in ABW
Follow correct want advanced
more than £50k excl vat procurement route, from framework. Apply the payment
NO Value under based on value rules of the framework to YES (proforma)?
£250k excl YES your purchase
Am I proposing to buy
vat? ABW Purchase
equipment or other If you are spending NO
Director of Director of order created &
capital assets worth WEFO money contact
Finance Finance sent to supplier
over £250k excl vat? NO Procurement first,
approves extra rules apply approves
NO Is the proposed
Am I buying Any proposed framework call contract
University Executive
consultancy off in excess of £50K excl vat award/order over
F&SC or Council (as NO
ABW requisition
services? YES must be reported to the £250K excl vat
applicable) through workflow
NO
approved? Procurement Manager who
approval
Can the requirement be will advise the University NO
Is the value of your Executive of same. YES
NO met from an existing AU,
purchase over £5k YES
excl vat & only one HEPCW or similar
Refined & resubmit framework agreement? University Executive ,
supplier can quote? or abandon F& SC or Council (as Award contract – raise
(ask procurement if If you are spending WEFO
NO applicable) approves new supplier request in
YES unsure) money contact ABW (as req’d) &
Am I buying Pro-Vice Procurement first, extra raisepurchase
construction related Chancellor rules apply requisition
YES YES
work valued below YES
(S&SS)
£250k ex vat? approves?
NO

AU Executive or Council Approval All Purchaser Director of Finance Approval ABW Process
Procurement Involvement PVC (S&SS) Approval
Framework call off