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  • Request for Nonstandard Software & Services

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    SBW Team
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    1. The document outlines the approval process for nonstandard software and service purchases at an IT department. 2. Key steps in the process include creating a business case, obtaining multiple quotes, getting approvals from the IT director and CIO, and legal review of contracts. 3. For purchases over $10,000, a bid or RFP request form must be completed, while purchases over $500,000 require additional review and integration with the CIO.

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    1. The document outlines the approval process for nonstandard software and service purchases at an IT department. 2. Key steps in the process include creating a business case, obtaining multiple quotes, getting approvals from the IT director and CIO, and legal review of contracts. 3. For purchases over $10,000, a bid or RFP request form must be completed, while purchases over $500,000 require additional review and integration with the CIO.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    24 views2 pages

    Request for Nonstandard Software & Services

    Uploaded by

    SBW Team
    1. The document outlines the approval process for nonstandard software and service purchases at an IT department. 2. Key steps in the process include creating a business case, obtaining multiple quotes, getting approvals from the IT director and CIO, and legal review of contracts. 3. For purchases over $10,000, a bid or RFP request form must be completed, while purchases over $500,000 require additional review and integration with the CIO.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 2

    Request 

    for Nonstandard Software & Services (New Purchase)
    As of June 2017

    Will it be 
    IT Dept

    IT Director  paid by Credit  Make CC 


    Revise or Deny? Deny Done Yes
    stamp approval Revise Card if under  Payment
    $10K?

    Create Business Case 
    transform within  Revise Business  No No
    Perceptive Case
    Dept

    Create Preq
    Is the purchase  Obtain 3 Quotes and 
    Yes Include approved 
    No over $10,000? retain backup
    NDUS Tracking #

    Complete bid or RFP 
    No Request Form  
    Include Technical 
    Is the  Create and  Specifications
    Review Business Case:
    purchase  submit 1901.3 
    ‐ Review Need Are the  CTS Approval?
    over $500K or  with CTS 
    ‐ Identify Similar  requirements  Yes Yes
    Integrate with  Business Case
    Existing Software clear?
    sensitive  W w/ CIO 
    ‐ Server Consolidation
    Info? approval  Yes Send email to 
    Department  Review Software, 
    IT Director Final 
    UND IT

    Review Business  approving business  Functionality, 


    Approval & CIO 
    Case attach other  case & provide  Compliance
    No Signature of
    documentation to  NDUS Tracking # Attach backup to 
    Legally Approved 
    Perceptive File Move to Complete Original Business 
    Contract
    Case

    Is 
    No Business Case  CIO Stamp approval 
    Yes
    Approved by  within Perceptive 
    UND CIO?
    Buyer

    Complete Bid /  Update Supplier, 
    RFP / APR  Review Preq   Supplier ID & 
    process Create PO Contract End Date 
    on Business Case
    General 
    Counsel

    Review contract for 
    Terms & Conditions 
    Done
    including: PCI, 
    FERPA, HIPAA, etc
    Request for Nonstandard Software & Services (Renewal Purchase)
    As of June 2017

    Create Business Case  Will it be 
    Dept IT

    transform within  Contract Terms  paid by Credit  Make CC 


    Perceptive No Yes
    Changed? Card if under  Payment
    $10K?

    No

    Create Preq
    Dept

    Include approved 
    NDUS Tracking #

    Review Software, 
    Is there a  Functionality,  Yes
    change to Functionality,  Yes Compliance
    Compliance? Attach backup to 
    Electronic form
    UND IT

    No Send email to  Append renewal 
    Is 
    Department  transform to original 
    Business Case  CIO Stamp approval 
    Yes approving business  Tracking # with 
    Approved by  within Perceptive
    case & provide  annotations, Update 
    UND CIO?
    NDUS Tracking # Contract End Date

    No
    General 
    Counsel

    Review contract for 
    Done Terms & Conditions 
    including: PCI, 
    FERPA, HIPAA, etc
    Buyer

    Review Preq  
    Done
    Create PO

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