Secretary

Prof. Atul Abhiman Agalawe

(M. Com, M.A, B. Ed, D.B.M)
 Secretarial Practice
• Secretarial: (adjective) relating to the work or
position of a secretary.
• Secretary: (noun) A person employed by an
individual or in an office to assist with
correspondence, make appointments, keeps
the secret information and carry out
administrative tasks.
• Practice: Something that is usually or regularly
done, often as a habit, tradition, or custom.

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 Origin of Secretary
Origin Former names for Meaning
Secretary
Latin Language Secretarius A confidential writer or officer with
whom secrets are entrusted by
employer.
Roman Empire Scribae A professional letter writer or one
who maintains confidential records.
Indian History Amatya/Sachiva/Chitnis A person who does secretarial
work.

• 1870 : Sir Isaac Pitman founded a school for Professional writers

• 1888 : Invention of Typewriters
• 1942 : National Secretaries Association, USA
• Last week of April celebrated as Administrative Professional Work and Secretaries
Day
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 Definition
• ‘A person whose work is to write for others, especially one
who is employed to conduct correspondence, keep records
and to transact various other businesses for another person
or for a society, corporation or public body.’ ________The
Oxford Dictionary
• ‘‘Company Secretary or Secretary means a Company
Secretary as defined in Clause (c) of Sub-section (i) of
Section 2 of the Company Secretaries Act 1980 who is
appointed by a company to perform the function of a
Company Secretary under this Act.’’______ Section 2(24),
Companies Act 2013
• “A person who is a member of Institute of Company
Secretaries of India.”______ The Company Secretaries Act,
1980
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 Features
1. Individual: natural person
2. Paid Employee: getting salary, follow code of conduct
3. Appointment: by individuals, professionals, society,
corporations, government, public bodies, etc.
4. Qualification: as per the organization, Company – CS
5. Qualities: honesty, loyal, tact, cooperation, etc.
6. Duties: routine, executive, administrative, statutory,
etc.
7. Confidential officer: holding secret information
8. Types/Representative
a) Personal Secretary: appointed by individuals
b) Institutional Secretary: appointed by organization
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 Importance
1. Custodian of Secret Information: holding confidential and
crucial information
2. Correspondent: writing the letters
3. Administrator: routine office administration, routine and
executive duties
4. Legal Compliance Officer: statutory (legal) duties
5. Expert Advice and Guidance: advices and guidance to
superiors
6. Conducting Meetings: complete formalities
7. Link between Management & Staff: coordinate
8. Fulfillment of Secretarial Standards and Secretarial Audit:
for company secretary

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 Types of Secretary
Secretary of a
Non- Profit
Personal Association
Secretary Secretary of a
Types of
Cooperative
Secretary
Institutional Society
Secretary Secretary of a
Joint Stock
Company

Secretary of
Govt.
Department
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 Functions of Secretary
• Administrative: routine, executive
• Financial:
• Statutory
• Correspondence
• Meeting

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 Qualities of a Secretary
1. Accuracy 8. Orderliness
2. Adaptability 9. Pleasing Personality
3. Cooperativeness 10.Knowledge Seeker
4. Courtesy 11.Punctuality
5. Initiative 12.Sound Judgment
6. Leadership 13.Tactfulness
7. Loyalty

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